Diana Gabor, Assistant Officer - Regional HR

Diana Gabor

Assistant Officer - Regional HR

Aljazeera Media Network

Location
Qatar - Doha
Education
Bachelor's degree, Language And Literature
Experience
7 years, 1 month

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Work Experience

Total years of experience :7 years, 1 month

Assistant Officer - Regional HR at Aljazeera Media Network
  • Qatar - Doha
  • January 2016 to August 2017

Aljazeera Media Network (Qatar) January 2016 - August 2017
- Assistant Officer - Regional HR (MEA Region)

• Provides support for recruiting process
• Processes all new hire paperwork, joining/boarding formalities, and completes the recruitment process in SAP
• Prepares contract for permanent and freelancer employees and job offers as agreed and approved both by the employee and the company
• Keeps track of leave requests and ensures the employees documents according to the policy for the requested leave absence (annual leave, sick leave, maternity/paternity leave, unpaid leave, hajj leave, etc.)
• Coordinates with Direct Line Managers and Bureau Administrators for the approval of staff leave requests and other HR Related concerns
• Provides miscellaneous administrative support to the Human Resources department. May include: filing, typing, copying, sending fax, coordinating meetings, and coordinating with the logistics team in sending/distributing important mails
• Deals with employee requests as submitted through Enterprise Resource Planning (ERP) system
• Fulfillment of additional duties as required

- Assistant Officer - Manpower Planning

• Provides administrative support to the Head of Manpower Planning section to ensure smooth implementation of strategic planning/staffing in the recruitment process
• Prepares and monitors Workforce Status Report to determine and forecast manpower requirements and optimize cost effectiveness of manpower resources in line with the company’s budget and policy
• Consolidates monthly reports of actual headcount of full time employees, freelancers, under recruitment, and vacancies; Prepares ad-hoc statistical reports using spreadsheet and power point for presentation purposes to furnish management with manpower information
• Submits additional reports when required on a regular basis by internal authorities

Secretary/Administrative Assistant/Finance Assistant at Paragon Offshore International (formerly Noble Drilling International)
  • Qatar - Doha
  • April 2013 to November 2015

• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
• Answers and screens phone calls for the operation’s manager
• Maintains the operations manager’s schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travels
• Prepares and distributes agenda and takes minutes of the meeting
• Composes and types business correspondences, memos, and presents reports using Microsoft Word, Outlook, Excel, and Powerpoint
• Compiling and updating lists of names and addresses that are useful to the company, including those of clients, suppliers, and vendors
• Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) of the management officials, personnel and administration staff of the company
• Makes and updates the company’s organizational chart and the communication phone list
• Performs clerical duties such as filing, photocopying, sending fax, and scanning of documents
• Receives and keeps a record of invoices from company vendors
• Reports maintenance issues immediately to the office manager and contacts the building management, if necessary
• Operates office equipment such as fax machines, copiers, and CISCO phone systems
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Coordinating and arranging drivers for pick-up and drop-off
• Prepares and sends outgoing faxes, mail, and courier parcels and keeps records of transmittal
• Provides administrative support to the Division’s Area Administrator
• Provides assistance to the Division’s Financial Assistant - well-trained to process Accounts Payables thru SAP
• Provides assistance to the Division’s Personnel Coordinator and HR Supervisor, if necessary

Executive Assistant to the Managing Director cum Sales Executive at Alcontra Trading & Contracting
  • Qatar - Doha
  • January 2013 to April 2013

• Primary point of contact on all matters pertaining to the Office of the Managing Director/Partner in the company.
• Completes a broad variety of administrative tasks such as arranging, coordinating, and prioritizing his meeting appointments and business-related travels, itineraries, and agendas
• Arranges special meeting facilities (e.g. food, PC projector, etc.); sends meeting confirmation emails; prepares and distributes meeting materials; and, takes minutes of the meeting
• Prepares tender and technical submittals to Kahramaa, Ashghal, and to Qatar’s Main Contractors
• Attends to the clients queries regarding the company’s nature of business
• Coordinates with the suppliers regarding request for quotations and delivery of materials
• Submits detailed quotations to the clients and pro-actively follow up with clients for potential deals
• Prepares invoices, delivery notes, and transmittals for ongoing projects
• Maintains bookkeeping and a comprehensive filing system of employees’ records as well as important documents from the vendors, suppliers, and clients
• Manages most aspects of daily office operations, business matters, and supports the Sales Team with all critical projects

Project Manager at Sutherland Global Services, Inc.
  • Philippines
  • April 2011 to December 2012

• Responsible in planning, executing, and closing revenue-generating projects (voice, data, and VOIP services) of Broadview Networks, a Telecommunications Company in the United States
• Acts as front liner in the business, attends to the customer’s concerns, and schedules implementation calls with the clients to review the details of the order and ensures all the information are correct
• Explains the installation process and sets expectations to the customer
• Coordinates with the customers to provide the current status of the orders
• Coordinates with different Line of Businesses of Broadview to ensure that projects will turn up at a customer want/requested date
• Ensures customer’s satisfactions throughout and until the completion of the projects

Education

Bachelor's degree, Language And Literature
  • at Xavier University - Ateneo de Cagayan
  • June 2021

The BA in Literature equips students with a well-rounded background in British, American, and world literature as well as an introduction to critical theory. The program prepares graduates for a wide range of professions, including careers in education, publishing and editing, marketing, law and administration.

Bachelor's degree, English Studies
  • at University of the Philippines
  • April 2005

BA English Studies is a multi-disciplinary course that undertakes the study of English Language - how it shapes and constructs the mind of the people and the same time the society itself using the language (spoken and written texts); its vital role in different fields such as in Media, Academe, and in the Corporate world. The advantage of taking up this course is to hone my creative and technical writing skills with correct grammar and application of linguistic styles.

Specialties & Skills

Project Management
Customer Service
Education
Administration
Technical Writing
Computer Literacy
Filing and Organizing
secretarial/clerical works
Editing and Proofreading
office management
office administration
telephone support
office work
teamwork

Languages

Filipino
Expert
Spanish
Beginner
English
Expert

Hobbies

  • Reading, Playing the guitar, surfing the net