Finance Manager
Saint Vincent Group
Total years of experience :15 years, 4 Months
•➢ Financial statements & Analysis- With the assistance of two subordinates, maintain books of accounts in Quickbooks and ERP (Netsuite).
• Preparation of balance sheets, profit and loss statements, and other financial reports, compile and analyze financial information to prepare financial statements including monthly and annual accounts.
• Review and reconcile general ledgers, review monthly journal entries, bills, invoices and accruals.
• Perform analysis on monthly income statement and changes in financial position/budget variances
• Provide creative alternatives and recommendations to reduce costs and improve financial performance
• Analyzing current and past financial data and performance, preparing reports and projections based on this analysis.
• Determines cost of operations by establishing standard costs; collecting operational data.
➢ Reporting - Consolidation & monitoring of Monthly MIS, Budget Reviews and Annual Financial Statements
• Weekly, monthly, quarterly financial management reports, cash flow forecasts.
• Ensure accurate and timely monthly and year end close processes
• Preparation of adhoc reports as and when needed by management
• Establish and monitor the implementation and maintenance of accounting control procedures.
• Calculation of certain taxes, gratuity calculations, projected budgets, projected cash flows, and intercompany reconciliations.
• Perform due diligence on project and operational disbursements.
• Collect and analyze financial information to recommend or develop efficient use of resources and procedures.
• Liaise with bank to ensure smooth functioning of banking transactions.
• Coordinate with external auditors in order to get regulatory reports audited.
• Collaborate with the other finance department members to support overall department goals and objectives, multi-currency cash management and withdrawals on management’s requests.
Key responsibilities:
• Checking invoices for correctness and reject as appropriate, entering unapproved invoices in a tracking file (Axapta, Helm, Excel as appropriate)
• Responding to queries from vendors promptly
• Verifying invoices against supporting documentation - Movement messages, Container tracking systems, delivery notes as appropriate.
• Seeking approval of invoices in line with approval matrix
• Preparing journal to post invoice and payment journals on accounting software
• Enter payable invoices and make payments as per due dates
• Enter journal entries, accruals and payables
• Issuing payment advice to suppliers
• Matching invoices with payments
• Reconciliation of vendors statement of accounts and follow up for discrepancies
• Coordination with commercial department for analysis and review of new and existing vendors
• Print payment advice upon executions of payments and send to respective vendors
• Checking for claims, if any deduct from the payments
• Prepare month end closing reports
• Ensuring accurate information about what to invoice is sent to transporters in a timely manner according to prescribed deadlines
• Liaise with suppliers by telephone/ emails to resolve any queries regarding payment or invoices issues
• Ensuring payment, rate and transporter information is provided accurately and according to agreed timeline to other divisions
• Providing accrual information to the other divisions as necessary
• Ensuring invoicing information is entered accurately in Helm or AX as appropriate
• Perform other duties as requested by the Accounts Receivables and Payables Supervisor
Key responsibilities:
• Accounting and Bookkeeping for clients
• Ensuring deliverables to Clients
• Planning, and completing routine engagements
• Update and maintain accounting journals, ledgers and other records detailing financial business transactions
- Check and enter invoices to the Purchase Ledger in a timely and accurate manner, matching to Purchase Orders
- Prepare and process regular payments and manual cheques
- Enter invoices to the Sales Ledger in a timely and accurate manner
- Maintain an accurate cash book - post to General Ledger and perform weekly bank and petty cash reconciliations
- Maintain Fixed Asset module in a timely and accurate manner, post monthly depreciation journal, post other General Ledger journals as required
• Prepare statement of financial position, profit and loss statements and monthly closing reports.
• Compile and analyze financial information to prepare financial statements including monthly and annual accounts
• Monitor and review accounting and related system reports for accuracy and completeness.
• Prepare and review revenue, expense, payroll entries, invoices, and other accounting documents.
• Ensure all financial reporting deadlines are met
• Resolve accounting discrepancies.
Developing an understanding of the audit approach, methodology & tools
Performing analytical review of audit documents
Reviewing client accounting and operating procedures and systems of internal control
Identifying accounting and auditing issues; performing research to solve issues that arise
Preparing financial statement reports and documentation supporting audit opinions
Applying concepts of risk assessment
Designing and performing tests of internal controls
Interact with clients to help ensure the information flow from the client to the audit team is efficient
Providing recommendations for improved controls and enhanced business efficiency
Demonstrating leadership, problem solving and strong verbal and written communication skills.
Identify and communicate accounting and auditing matters to senior associates and managers.
5/5 review from seniors and managers.
• My job profile, as an Accounts assistant is:
Managing purchase orders, accounts payable and accounts receivable.
Preparing cash reports on a daily basis, consolidating into weekly and monthly reports, reporting directly to the accounts manager.
Maintaining filing of cash reports, delivery orders, cash receipts etc.
Collection and filing of AWBs/PODs.
• My job profile with the Dept - IPAVSC (Indian Passport and Visa Service Center) is:
Providing services to applicants’ concerning renewal of Indian passports, lost and damaged passports, registration of births and deaths and other miscellaneous services.
