Divina Vilma Gullina, Administrative

Divina Vilma Gullina

Administrative

Health Care Inc. - (Medical Supplies and Equipment)

Location
Qatar - Doha
Education
Bachelor's degree, Bachelor Science of Business Administration - Major and Management
Experience
16 years, 3 months

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Work Experience

Total years of experience :16 years, 3 months

Administrative at Health Care Inc. - (Medical Supplies and Equipment)
  • Qatar - Doha
  • My current job since November 2012

Duties:

• Administrative Assistant for Medical Supplies and Equipment.
• Executive Secretary of Chief Executive Officer (CEO).
• Assist CEO for processing Tender document.
• Issue Request for Quotation, Purchase Order, Letter to Supplier.
• Coordinate and facilitate request to Supplier.
• Assisting Sales Manager for everyday transaction in Emergency and Dental department.
• Issue an invoice, receipt through Peachtree System and delivery note for customer.
• Prepare employee payroll every month.
• Handling Petty Cash Fund, reimbursement, disbursement and other accounts payable.
• Inventory Accountable In-charge for Medical and Dental Supplies and maintain inventory logs.
• Answers call and screens incoming inquiries and responds appropriately.
• Maintain accuracy of data base, documentation Files and Logs.
• Organize the office management
• Performed other duties as required.

Admin Coordinator at Spark Lightings
  • Qatar - Doha
  • April 2017 to June 2020

 Provides admin support and assist the Regional Sales Manager about the Project transactions.
 Maintaining proper documents and records for each projects, clients, updating records of order.
 Prepare sales invoices, receipt, voucher and Statement of Account.
 Handles petty cash fund reimbursement, reconcile petty cash accounts, process staff expenses claim, and prepare report on weekly basis.
 Ensure validity and accuracy of all invoices, their appropriate allocation and timely payment.
 Provide general financial support to accounts team and colleagues across the organization.
 Preparing spreadsheets, reports, correspondence as required.
 Organizing stock inventory of materials/supplies and reporting any inconsistencies.
 Prepares PO and coordinate with supplier locally/internationally.
 Coordinating with the delivery team and following up on delays or orders that have been rescheduled.
 Establishing professional relationships with clients as well as suppliers.

Secretary at Tadmur Trading and Contructing - (Construction Company)
  • Qatar - Doha
  • April 2009 to October 2010

Duties:
• Perform secretarial Duties to the Head of Contract and Commercial Group.
• Provide clerical and administrative support services to Estimation, Procurement and contract Department such as preparation for RFQ’s, and Tender Documents.
• Perform follow up status calls to suppliers and sub-contractors.
• Receive, direct and relay telephone messages.
• Receive and direct visitors to concerned person.
• Handling incoming and outgoing mails, packages and documents.
• Assist in planning and preparation of meeting conference room for Commercial Group consisting of the Estimation & QS Department, Contract and Procurement Department.
• Maintain calendar activities, appointment, and schedules for the Head of Commercial Group.
• Performed other secretarial duties as required.

Education

Bachelor's degree, Bachelor Science of Business Administration - Major and Management
  • at Philippines School of Business Administration
  • March 2007

Specialties & Skills

Accounting
Computer Skills
Executive Secretary
Peachtree
Administrative Support
Administration/Management
Customer Service
MS Office
Decision Making
Team Work
Time Management
leadership/organization
Ability to work under pressure
Communication/Negotiation
Executive Secretary
Office Administration

Languages

English
Expert
Filipino
Expert