Sr. Manager, Employees' Liaison
Confidential
Total years of experience :16 years, 11 Months
Managing the front line Human Resources Team to deliver an effective, efficient and legally compliant services across KSA which meets the
needs of the organization and achieve values
Assist the Associate Director of Planning & Operations to, propose, research, consult on and implement new initiatives that promote our firm
as an employer of choice, which are legally compliant by CoE and TVTC.
Support and assist the Campus Principals to maintain, update and deliver the objectives of the Human Resources Strategies and Human Resources Business Plan.
Essential Duties and Responsibilities
- Ensure that existing HR P&P and Staff Handbook are updated/maintained in line with legislative requirements, new procedures are introduced as necessary. Keep self and team up to date with employment laws and relevant codes of practices.
- Ensure operational HR activities and processes are correctly followed and that the frontline HR team provide accurate and timely advice and guidance to Chair of Departments.
- Ensure performance management systems are in place to ensure a culture of performance is embedded across the organization and that managers have clear procedures and support for managing performance i.e. attendance, disciplinary and capability.
- In-charge of the transformation of all staff with business visa status to “Residence Status” and make sure all nationalities are in compliance
with regulation of MoL and CoE.
- Carry out any other duties as required by the Associate Director of HR and Leadership Executives. See less
Worked in partnership with specific business units and HR team in providing a first-class HR Service to the business developing an image of the values to shape organizational culture. Assist in the provision of advice on all employment and HR matters including contract’s laws, recruitment and selection in support of the Shared Service, retention, absence management, talent management and succession planning. Understanding business priorities making recommendations on HR initiatives required to support business objectives. Work strategically with business units to develop and implement frameworks to improve employee relations across
the business.
Major Achievements:
* Successful Recruitment Roadshow for 3 Colleges in June 2016, London, UK.
Shaped policies, procedures and aligned company growth with resources needed to deliver the strategy of SAPESCO GCC. Served as a member of the management team that helped in shaping and winning business partners within Saudi Arabia by creating a forward-looking working culture for all
to grow and develop.
Major Achievements:
* Saudization Plan - increased 14% to the headcount conducting a proper implementation of the hiring cycle and retention initiatives.
* HR Budgeting, Medical insurance policy, Grading Scheme and HR work-flow.
- Developed and implemented annual HR budget, with board approval.
- Cost consciousness initiatives by negotiating services provided under Administration cost.
- Liaise and supervise the quality of work carried out by external services.
- Pro-actively ensuring all company policies and legal requirements, ensure Health & Safety matters are adhered.
- Pro-active in the completion of all responsibilities, providing top quality services and maintaining corporate brand.
Member of the Group's Executive Committee; this level of Senior Executive position is reporting directly to the Group's CEO; overall responsibilities involved day-to-day functions in the head office; assuring smooth flow of operations in subsidiaries where any coordination needed between their Staff and head office., Board presentations, VIP event Management, Management of corporate WEB portal, Management of C Level Business Diaries, Project handling & Execution, International Business Communication.
Enhancing the work environment to the team by providing methods of friendly inter- communication; developing a Consolidated Weekly Reporting System, Group Newsletter, Groups’ websites restructures & solutions for IT crises.
Developed, systemized and successful implementation of fund forecast plan into the group and its subsidiaries, this facilitated the proper coordination and controlling on fund requirement at its minimum with all the projects in pipe-line and those to be executed.
Administrating And Supporting the Company’s Major Projects:
- The King Abudllah Petroleum and Research Center, Construction Support Package.
- SEPCHEM Detailed Design Project with JACOBS-ZATE.
- YANBU Export Refinery Project, Support Facilities.
Overall responsibilities are involved in monitoring activities to ensure compliance Contracting Policy, review contracting strategies to ensure compliance with business objectives, provide general technical support to the Project Management Team, ensure that appropriate contract and sub-contract reviews and audits are performed, ensure working within the provisions and guidelines of the Quality Assurance system.
In-charged of Projects sub-contracts, Monthly Reports, Project Schedule, Weekly Progress Report for the clients. Supervising the preparation of all monthly Invoices for our Clients.
Assisting The GM and The CFO in all aspects of the administrating the Project programming, scheduling, technical write-ups, invitations and proposals.
Prepare presentation for Project proposal, Project’s Milestone, Project’s Progress and Project’s Close-ups.
Administrating Manifa PMC Contract within the Program Management Contracts Department (PMCD) .
Overall responsibilities were involved in monitoring activities to ensure compliance Contracting Policy and Contract Management Procedures, review contracting strategies to ensure compliance with business objectives, provide general technical support to the client, ensure that appropriate contract reviews and audits are performed, ensure contract files are maintained in accordance with the contracts filing manual and working within the provisions and guidelines of the Quality Assurance system.
Recruitment Unit:
Preparation of the man-power forecast in association with the client.
Correspondence with short-listed candidates
Preparing Job offers & follow-up with the candidates, preparing & submitting Assignments Prior Approval to the clients.
Update the Manpower weekly employee status in database.
Correspond with Aramco’s staff concerning manpower.
Search the market and resource professional candidates to support the client.
Online look-ups for CV’s from web-agencies and update them in Manpower database
Coordinate with Aramco for the training courses to our employees.
Prepared office correspondence distributed to over 100 staff members.
Managed incoming mail for the Project.
Maintained private information and minutes of meetings.
In-charge of the straight time and overtime Man-hours forecast.
Project Control / Support Unit:
Responsible for the preparation of Prior Approvals, Monthly Reports, Project Schedule, Weekly Progress Report for Saudi Aramco & FW Projects. Follow up on the preparation of monthly Invoices for Client.
Assisting Programs Control Manager in all aspects of the administration of a Project including word processing, scheduling, reports, technical write-ups, proposals, weekly time-sheets & minutes of meeting.
Entering Data, scanning all the publication after receiving documents from the Client. Prepare inquiries, quotations, letters, memos, project submittals, invoice and delivery notes, ensuring all documents were confidently filed, keeping record of incoming and outgoing correspondence, coordinate with the client, make arrangements of meeting, Business Travels.
Proof reading and editing documents to ensure accuracy and consistency.
Draft communication and letters of request/invitation for various activities of the department.
Maintain a filling system on all communication, appointments and related project documents and financial/accounting forms.
Maintains an update of database and generates various computerised reports for easy retrieval.
In-charged of maintaining and issuing materials requisitions.
2006 - 2007
Mohammed Al Mana College for Health Science - Khobar, KSA.
HR. Coordinator.
Responsible for International and local recruiting, Trainees' affairs and coordination between students & management.
2005 - 2006
Al Mana Group of Hospitals - Khobar, KSA
Executive Management - Human Resources Dept.
Foreign & Saudi Recruitment Officer
Responsible for International and local recruiting that involved various recruitment tasks such as: preparing foreign and Saudi job offers, contracts, assembly of all documents and completion of procedures for hiring; compiling statistics for recruiting; filling requests for medical check-ups; internal and external correspondence including memos, letters, circulars; and general filing.
Al-Imam Abdulrahman Bin Faisal Hospital for the National Guard - Dammam, KSA
Volunteer Trainee, Served as Manager Assistant performing all secretarial functions for the Manager of Patient Services. These functions included information clerk, reception, scheduling appointments, completing admissions and registration, as well as typing medical reports.
