Administrative and Facility Manager
New Horizons
Total years of experience :9 years, 11 months
Main task and duties: Responsible for developing and ensuring the implementation of the HR and Administration strategy in line with the corporate, strategic and business objectives.
managing and overseeing the functioning of the HR Section (Payroll for 50 employees, manpower planning, recruitment, HR policies & procedures, performance management, compensation & benefits, training & development, monthly reporting of Payroll and HR etc.) as well as the Administration Section (government relations, administration services, travel, Official Licenses (CR, municipality, Civil defense…).
Facility Management task: In charge of cleaning team, maintenance of the facility, responsible for fit out work changes, getting quotation from different construction companies, selection of the best contractor, supervision of the work.
Management of the assets, purchase of furniture.
Human Soft is a Schools and training center Management company. As Human soft is newly based in Qatar, we still have a limited team; therefore I have a wide range of tasks and Responsibilities. I am the point of contact before our head Office and the centersin Qatar.
My tasks and Responsibilities are
Administration tasks:
PA tasks to the vice President
Organizing meetings and appointments
Writing reports, memos,
Dealing with post and emails
Supervising the implementation of new office systems
Dealing with complex queries and complaints on the telephone, by email and in person
Logistic tasks
Arranging travel
Ordering stationery, office furniture, photocopier, printers
Coordinating tasks
Delegating work to secretarial staff and workload planning;
Liaising with members of the senior management team;
Discussing problems with staff
HR tasks:
Keeping personnel records;
Organizing the recruitment of new staff; advertising in news papers, registering to recruitment agencies. Arranging interview and recruitment follow up
Dealing with a wide range of human resource issues
Arranging Health Insurance for Human Soft staff
Arranging for rent a car
Insure senior staff satisfaction regarding their accommodation
Marketing Coordinator:
Creation and follow up of the Marketing plan. Conception and follow up of different project for the schools.
Branding and Communication.
(Preparing needed brochures for the schools, getting the proper design approved from the main office, and following with local suppliers, to get it printed.
Signage, Van branding, Flags, Gift items as per the company standards. )
I was hired by Salam for the launch of Red bull Energy drink; it was a great challenge to set-up this department; I have a perfect knowledge of Qatar market.
I was responsible for Red Bull Sales and Distribution in Qatar.
My responsibilities & tasks were:
- Key accounts management: Building partnerships and strong relations with customers (Carrefour, Giant, Lulu…)
- Training of the Sales Team members (One A accounts sales representative, 6 cash vans salesmen, 4 merchandisers) and developing their interpersonal skills. (Monthly presentation, punctual training, in the field training, or special action plan)
- Implementing yearly business plan
- Monitoring daily operations including daily reports.
- Prepare weekly and monthly sales reports, competitors’ activities report
- Budget, sales & order forecasts. Order procedure
- Monitor trade budget and trade Visibility agreements supported by POSM
- Analysis of a market Database, to ensure a proper follow up and control of the sales by outlet (more than 1000 outlets recorded), Report on current market performance after analyzing past data.
For the first two years, I was also responsible for Red Bull Marketing and Events in Qatar.
My responsibilities were to find events to support, to train the sampling team, to schedule their work as per Red Bull targets, to prepare monthly and annual marketing reports and plans.