Procurement Manager
Al Shafar Interiors
Total years of experience :15 years, 4 Months
Al Shafar Interiors is a joinery factory & fit‐out contractor in the UAE with over 17 years’ experience in the
hospitality, residential, and commercial sectors. Established in 2001, ASI is the interior fit out arm of
construction conglomerate Al Shafar General Contracting LLC (ASGC). Providing innovative turnkey
solutions for high end clients across the UAE. ASI can deliver a project from design till execution inclusive
of comprehensive project management. ASI maintains its own state of the art joinery facility in Dubai
Investments Park (DIP).
Specialties
Interior Fit Out, Joinery, Hotel Fit Out, Hospitality Fit Out, Commercial Fit Out, and Retail Fit Out
Key Responsibilities
* Timely and proficiently procurement of all company needs with in compliance of cost and quality
factors.
* Maintain the procurement plan with respect of bill of materials for each project.
* Receiving of the material request from concerned department and validating the requirement in
line with scope of work.
* Obtain timely & formal quotations from suppliers and subcontractors by maintain wide range of
supplier’s data base including overseas suppliers and shippers.
* Responsible for Price & commercial negotiations with suppliers and subcontractors in line with
the projects procurement plan.
* Issuance of all PO & LPO and all import orders after framing the letter of credit with shipper.
* Coordinate with Production, Store and Project Team to get Consolidated List of Material monthly
for bulk orders.
* Handling all company transactions with ministry of economy, Customs and DP world to ensure
smooth importing and exporting process.
* Monitoring Critical Material list & Critical Supplier’s Payment list.
* Maintain full record of supplier information including but not limited to Full Procurement Log,
supplier evaluation form.
* Handling all the import orders including obtaining the duty exemptions and clearing shipment till
to door deliveries.
* Handling ASI civil defense file with DCD from A to Z including the license renewal & handover
certificates.
* Meeting suppliers and subcontractors and updating the product range on regular basis and
researching for new products to propose cost saving solutions.
Conrad Dubai is in the financial and shopping district, minutes from Dubai Mall, Burj Khalifa and the
airport. This luxurious hotel offers accommodations with panoramic views, five dining venues, an outdoor
pool, premier spa, fitness center and yoga pavilion. Our hotel received the TripAdvisor Certificate of
Excellence in 2017.
Key Responsibilities
* Timely and cost‐efficient procurement of all Capex / Opex Materials
* Issue purchase orders for procurement and expedition of materials and equipment.
* Maintain relationships with suppliers.
* Assist in maintaining company quality control program.
* Leverage technology, safety measures, and information sharing to increase productivity.
* Regular monitoring of stock material rates and comparing with market rates.
* Investigate, resolve all suppliers related issues to ensure smooth procurement process.
* Ensuring all requirements related to HSE are mentioned in the purchase order / contract.
* Monitoring Critical Material list & Critical Supplier’s Payment list.
Prepare purchase order for the approved / selected supplier and forward the same. Collect all the
necessary information like signing authorities, bank account details, shipping documents etc to ensure
that right details are entered in the purchase order.
* Placing Orders with sub‐contractors.
* Setting and planning of how to achieve supplier accreditation and service level management.
* Maintenance, review, negotiation and optimization of supplier payment terms in accordance with
business needs and market conditions.
* Review new products details from suppliers / local agents and evaluates its acceptance in
coordination with suppliers and end users and get requisite approvals as necessary.
* Maintenance, review, negotiation and optimization of supplier payment terms in accordance with
business needs and market conditions.
* Updating Procurement Logs and Tracking Schedules for weekly Meetings.
* Communicating with internal and external Suppliers regarding Deliveries.
* Preparing delivery documentation for engineers out in field ensuring timely deliveries and
communication.