Eman Rady

HR Officer cum Executive Secretary (Dubai, UAE) Reporting to the HR Manager
HR Responsibilities:
∙ Planning job requirements and description, outlining in details all skills and qualities required in a job applicant.
∙ Searching for candidates through recruitment agencies and websites and placing advertisements in the relevant newspapers and websites, like Bayt.com.
∙ Screening candidates through preliminary interviews, usually via telephone conversation, to judge their suitability of the requirements before conducting an appointment.
∙ Liaise between the employees and the management.
∙ Coordinate with the HR team for the required personnel, sorting of the CV’s & conducting their
interviews for relevant positions.
∙ Keep abreast of renewal or cancellation of labor contracts.
∙ Liaise with the P.R.O’s for the issuance or renewal of Visas, Labor contracts, Medical test, Residence stamping and Employee’s ID card, etc.
∙ Calculate and keep a record of all staff vacation balance as per company and labor law
regulation.
∙ Maintain discipline by serving warning letters, suspensions, notice of termination. ∙ Maintain and update information related to employee’s benefits, personal details, dependents' details, etc.
∙ Interpret administrative and operating policies and procedures for employees. ∙ Compose all HR related documents, such as; reports, memos, letters and other materials.
Administrative Responsibilities:
∙ Supervise and manage all day-to-day office administrative activities.
∙ Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel,
Access, etc., to produce correspondence and documents.
∙ Organize and prioritize large volume of information and calls.
∙ Compile and maintain records, statistical information, and reports.
∙ Diary management, booking flights & hotels.
∙ Handle confidential and non-routine information.
∙ Organize and maintain the office filing system; file correspondence, faxes and other records. ∙ Check, sort, reply and distribute incoming correspondence, including faxes and emails.

Reporting to the HR Manager
∙ Provide all administrative and clerical support to the HR Department / Manager. ∙ Professionally
compose all HR documents, such as; reports, memos, letters and other related materials.
∙ Screen all resumes submitted to the opened job order, seeking only the most qualified applicant.
∙ Serve as the point person for employees' issues and inquiries, including but not limited to
benefits and company policies.
∙ Maintain accurate records for the company and employees’ details and documents. ∙ Arrange for
visa, labor card, health cards and medical insurance cards issuance, renewal or cancellation.
∙ Daily updating of the leave, attendance and absenteeism records of all the employees on the
system as well as following up for the leave applications with the Employees.
∙ Compose offer letters, outlining in details all the job details, benefits and responsibilities. ∙
Arrange for employees’ leave requests manually as well as by using the HR software. ∙ Draft
job descriptions, outlining in details all skills and qualities required in a job applicant.

∙ Produce and file various legal documents such as appeals, motions or petitions. ∙
Preserve an updated case record system.
∙ Answer phone calls, take notes/messages and redirect calls when appropriate. ∙ Facilitate the
meeting of deadlines by keeping multiple agendas and provide timely reminders. ∙ Draft letters and
documents.
∙ Organize client conferences, and attorney meetings.
∙ Maintain office supplies by checking stocks; placing and expediting orders; evaluating new
products.
∙ Handle confidential and non-routine information.

∙ Create and manage a caring, supportive, purposeful and stimulating environment, which is
conducive to pupil’s perfect learning.
∙ Plan, prepare and deliver lessons to the pupils professionally.
∙ Prepare and set tests, examination papers, and exercises.
∙ Mark and provide appropriate feedback on oral and written work.
∙ Devise, write and produce new materials, including audio and visual resources ∙ Identify clear
teaching objectives and learning outcomes, with appropriate challenge and high expectations.
∙ Organize and manage groups or individual pupils ensuring differentiation of learning needs,
reflecting all abilities.
∙ Maintain a regular system of monitoring, assessment, record keeping and reporting of children’s
progress.
∙ To be part of a whole school team, actively involved in decision-making on the preparation and
development of programs of study, teaching materials, resources and teaching methods. ∙ Ensure
that school policies are reflected in daily practice.
∙ Communicate and consult with parents over all aspects of their children’s education;
academic, social and emotional.