Administration Manager
Meydan Hotels & Hospitality
Total years of experience :21 years, 10 Months
Handles multifaceted administrative tasks for the Vice President of Meydan Hotels & Hospitality.
Act as liaison between the Vice President and colleagues including his direct reports (General Managers of both Bab Al Shams and The Meydan Hotel), two properties that are owned by Meydan Group LLC.
LLC).
I was part of the Pre-opening team of Meydan Hotel and the Meydan Grandstand and assisted in the overall arrangements such as short listing and staff recruitment, arrange interviews and itinerary for Senior Management candidates.
Coordinate with Recruitment agencies on candidate sourcing.
Conduct reference checks for Senior Management recruitment as directed.
Supports the Vice President in the creation of organizational charts, job descriptions and person’s specification in coordination with the Head of Human Resources, Meydan Group.
Prepares announcements for Senior Management appointments for the Vice President.
Assist in the selection, preparation and arrangement of new Staff Accommodation for both hotels.
From the time the HR Operations Manager has left the company in November 2011, the duties and responsibilities has been assigned to me that includes:
➢ Prepares documentations and employment entry permits for new recruits from Bab Al Shams Desert Resort & Spa .
➢ Arrange status change for new staff recruited locally.
➢ Prepares residence visas for new colleagues after obtaining medical health clearance from the Ministry of Health/Dubai Municipality and application of Emirates ID.
➢ Arrange renewal of residence visas for staff from both Bab Al Shams and The Meydan Hotel
➢ Prepares employment letters addressed to the Dubai Immigration for staff wanting to sponsor their immediate family members to travel to UAE
➢ Ensures that On-line and Eform accounts are well maintained and funds available are up to date.
Assist in completion of special projects for the Vice President as directed.
Coordinates with the Owners representatives and guests on behalf of the Vice President.
Monitors the Vice President’s emails and correspondence.
Prepares and coordinates travel itinerary and flight bookings for the Vice President for both personal and business travel.
In-charge of HR Department of The Meydan Hotel in the absence of the HR Director since October 2012.
Maintains all personal files of Meydan Hotels & Hospitality Corporate Office colleagues.
Member of the closing team of the Dubai World Trade Centre Hotel and pre-opening team at the time the resort was still under construction and was involved in the set-up of all offices, recruitment of junior staff under the Executive Office and other departments.
Reported directly to the General Manager of the resort.
Handles and manages the General Manager’s diary.
Monitors the General Manager’s emails and correspondences.
Responsible for general administrative duties such as electronic filing of documents, correspondences, preparation of meeting agendas and minutes of the meeting.
Ensure that all follow up items for the General Manager are actioned in a timely manner.
Prepares summary of Guests Comments, replies and liaise with the Business Excellence Manager on the Trip Advisor comments.
Schedule and monitor annual appraisals, quarterly performance reviews, balanced scorecard and key performance indicators for the General Manager.
Assist in the organization of annual colleague party for the staff.
Schedule and liaise with HR Department on the Monthly Staff Meeting and Recognition Awards.
Coordinates with other Strategic Business Units of Jumeirah Group Executive Offices, owner’s representatives and guests on behalf of the General Manager.
Travels with the General Manager on business trip to London, UK and heavily involved with the hotel bookings and catering arrangements for the Racing Events sponsored by HH Sheikh Hamdan Bin Rashid Al Maktoum. I was involved in this event for the last 6 years.
Handles the General Manager’s personal correspondences, personal accounts and family arrangements.
Organizes Team Building Events and other activities for the Executive Committee members.
Reports directly to the Managing Director/Head of Dubai Office.
Organizes meetings and schedule of the Managing Director and coordinates with the Vice Presidents, Dubai Office.
Arrange all necessary business travel arrangements for the Managing Director and Vice Presidents.
Independently prepares correspondences.
Constant inter-actions with Deutsche Bank London Office on office requirements and IT procedures.
Handles the mailing lists of both the Managing Directors and Vice Presidents.
Handles purchasing and payments to suppliers.
Liaise with Deutsche Bank London and Switzerland Offices on all monthly expenditures of Dubai Office and respective bank transfers.
Interview, screen and recruits manpower requirements and liaise with the concerned Department Heads and General Manager.
Liaise with the PRO on the labor work permits and employment visas of new hired staff.
Updates the Paytrax system on regular basis.
Liaise with members of the Staff Welfare Committee on issues and matters that requires resolution between the Management and staff.
Ensures that food served in the Staff Cafeteria is up to the standard.
Ensures that Staff Accommodation area is well kept and cleaned at all times.
Ensures that First Aid kits are always available.
Prepares all repatriation formalities of resigned staff.
Prepares Bi-annual evaluation of staff.
Liaise with Department Heads on staff trainings.
Initiates staff cross training program.
Holds monthly Staff Meeting with staff, Department Heads and General Manager.
Involves all Department Heads and General Manager for the nomination of Employee of the Month and the Supervisor of the Quarter.
Prepares correspondences pertaining to inter-company transfers of the staff.
Assist the PRO on the residence visa renewal of the staff.