Accounts | Admin Assistant
North Island Research Ltd.
Total years of experience :24 years, 6 months
• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
• Develops administrative staff by providing information, and experiential growth opportunities.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
• Contributes to team effort by accomplishing related results as needed.
• Reporting to the CEO and assists him with other ad hoc activities.
• Full charge processing of all accounts receivable and payable
• Manage all petty cash and office supply expense accounts
• Reconcile bank balances; record general ledger entries
• Establish customer credit lines and set up credit accounts with vendors
• Prepared weekly confidential sales reports for presentation to management
• Handled full cycle Accounts Payable duties in high volume, fast-paced environment.
• Verified, sorted, coded, processed and assembled invoices for manager approval.
• Processed accounts payable checks, wire transfers.
• Maintained vendor master files.
• Handled incoming calls for vendor inquiries and resolved invoice discrepancies.
• Performed month end closing and posted re-classing entries.
• Processed employee expense reports and credit memos in accordance with company policy by verifying and completing accounts payable transactions.
• Assisted in the interim and year-end audit
• Liaising with Sales Consultants and Business Unit Manager on Job Order Form
• Checking Job Order Form and issuing Local Purchase Order
• Checking credit status of the client and ensure business units adhere to
• credit policies
• Liaising with client and storekeeper at warehouse for material delivery, and payment collections
• Issuing Invoices to clients on timely manner and follow up customer
collections
• Responsible for business unit’s overall debtors management
• Preparing list of customer collections on weekly basis.
• Maintaining supplier invoices and matching invoices with LPO, GRN and ensure client has paid for the materials specifically ordered for projects
• Submitting supplier invoices with the LPO and GRN to accounting department for payments and follow up with accounting department for timely payment
• Attend weekly review meeting, provide key developments on the customer and supplier accounts handling and ensure action plan has been implemented.
• Proactively review and advice Business Unit Managers on sales and gross profit performance on individual and overall targets.
• Overall responsibility for Job Order Form
Provides outsource accounting services to companies.
• Handles bank reconciliation of various savings/current accounts (FCDU -EPCI bank Legaspi Branch, EPCI Cebu branch -Bank, Bank of the Orient -Visa/ MasterCard (offshore bank),
• Handles non-cash account reconciliation (Accounts Receivable -Tie-up and Miscellaneous Liability Tie-up, Accounts Receivable-payments (VISA/MasterCard/JCB/American Express cards) deferred installment sales
• Handles client’ inquiry through email of call center specialist, interoffice officers & staff, and phone
• Coordinates with bank concerning clients complain.
• Handles manual posting of various transactions: transfer of outstanding balance from old card to new card; reversal of negative balances to cardholder’s account (refund);unposted payments, over/under validated payments.
• Handles departmental office supplies requisition.
• Prepares summary of outgoing/incoming report
• Prepares journal/adjusting entries
• Handles journal entries of operating expenses
• Records payments statistics of American Express Card.
• Handles returned checks/redeposited checks of clients
• Handles booking of chargeback application to client’s account.(Visa/MasterCard/JCB/American Express)
• Handles journal entries of merchant’s cancelled checks.
• Tabulates VISA/Mastercard/amexco/jcb monthly report of no. of transactions.
• Handles reversal of purchases of on-us transactions after chargeback.
• Handled accounts payable-merchant processing of replacement check.
• Managed to update unrecorded cancelled and replaced merchant checks and chargeback applications.