Accountant - Financial Reporting & Payment Management
Novartis Pharma Services AG
Total years of experience :10 years, 10 months
Responsible for maintenance of financial accounts (through SAP) ensuring the monitoring and tracking of actual transactions in a timely manner and according to defined SOPs.
Managing the weekly payment execution process and ensuring controls are executed before the authorization of payments.
Reviewing the country cash float positions and associated balance sheet positions.
Managing the monthly funding reports for AEP0.
Ensuring that the internal financial controls are adhered to, ensuring appropriate NP4/ NFCM/ SOX compliance and usage.
In charged with banking transactions, online payment execution, identify bank charges and returned funds.
Ensuring all bank balance confirmations are received along with signatories’ details and signing instructions.
Ensuring the integrity and compliance of all financial transactions and document management.
Collaborating on all cluster issues related to Finance and Audit.
Reporting of Hotels, Pharmacies, Grants, Events, Sponsorships and intercompany invoices.
Management of vendor accounts, associated balance sheet positions and accrual bookings.
Analyse aging and historical positions, taking action where necessary to ensure financial records are fully maintained and justifiable.
Ensuring all invoices and its documentations are posted in a timely manner and according to the defined SOPs.
Ensuring all associated deviation reports, urgent request, down payment request are approved by an Authorized persons.
Ensuring all amortizations are posted on a monthly basis related to office rental, manager’s housing rental and trade licenses.
Ensuring all advances of associate’s are recovered from their salaries on a timely manner.
Leading the reconciliation of old open vendor balances from SAP B1
Taking proactive decisions where necessary to ensure the flow of invoices remains transparent.
Reporting of the fixed asset acquisition to Novartis Headquarter for monthly depreciation.
Lead the data management of the team to ensure that the financial documents are kept intact and confidential.
Prepare financial statement up to finalization and presented financial results directly to General Manager and Partners on a monthly basis. Reconciled various expenditure reports to source documents. Prepare monthly bank and cash reconciliation. Prepared routine entries and posted financial transactions. Reconciled entries and internal ledgers. Responsible for handling petty cash fund. Coordinate with technical manager on invoicing task, pricing, and collection of accounts receivable. Directly communicate with the bank. Maintained daily monitoring cash position report.
In charged in import/export of automotive parts needed for operation. Responsible for scheduling and tracking shipment from outside country supplier. Served on front desk, performing general secretarial duties. Responsible for the financial transactions including balance and deposit of the daily takings. Responsible for general administrative duties including telephone support and the management of internal and external mail. Maintained confidential client details in up-to-date filing system. Maintain company’s documents in confidentiality. Enter data of item purchased using Workshop Management System program.
Prepare monthly financial statements and analysis. Perform monthly account reconciliations and bank reconciliation. Monitor and maintain general ledger transactions such as receivables and payables. Oversee monthly physical inventory taking. Monitor inventory and sales. Monitor fixed assets, updating its ledgers for acquisitions and monthly depreciation. Bookkeeping, Journal entry preparations, Reviews and verifies the accuracy and consistency of supporting documents for all claims and payments prior to preparation of disbursement vouchers and checks in accordance with sound accounting practices, procedures and guidelines. Payroll preparation, government regulatory compliance such as BIR, SSS, PHILHEALTH, HDMF. Electronic filing of withholding taxes. Administered on line banking functions such as tax filing, payroll posting and various payments. Assisted external and head office unit auditor with their annual audit. Acted as company’s personnel.
Handling of Accounts Payable in depth including reconciliation thereof. Managed vendor accounts, generating weekly on demand cheques. Ensured compliance with accounting deadlines such as tax reporting, head office reporting of royalty fees. Coordinated monthly payroll functions for more than a 100 employees. Distribute, review, calculate, and process payroll time sheets and employment documents. Assist in preparation of financial statements such as billings, budgets, and cost reports
Reviews and verifies the accuracy and consistency of supporting documents for a million peso worth of claims and payments prior to preparation of disbursement vouchers and checks in accordance with general accounting practices, procedures and guidelines. Work in collaboration with warehouse head department in timely and accuracy of billing documents before forwarding to Accounting Department. Monitoring and maintaining subsidiary ledgers of all suppliers with the aid of Platinum Accounting Software. Oversee year-end physical inventory. Assisted Chief Accountant in monitoring and preparation of accurate operating expense report. Perform necessary investigation to verify accuracy of purchase amount by random price check directly to suppliers.