Finance and Administration Manager
CDM Smith Consult
Total years of experience :22 years, 5 months
Managing Finance Work: Accounting, Budgeting, Analysis, Financial Statements, Taxes, Payrolls, Suppliers, and Clients.
Managing Administration Work: Legals, Registrations, Agreements, Work Permits, Social Security, Insurance, Assets, Supplies, Maintenance, Transportation, Meetings....
Responsible for managing the administration department and supporting in other services as Maintenance, Supplies, Transportation, Safety, Security. In addition to Services Agreements and Insurance.
Direct Report to: Factory Manager.
Highlights:
• Efficiently handled a team including of HR Associate, Accountant and Admin Assistant.
• Actively participated and represented the company in meetings with various other companies, banks and governments offices to create a positive attitude towards the organization and to implement better working condition in the organization.
Key Responsibilities:
• Managing preparation of monthly budgets, financial statements, trial balance, bank reconciliations enabling smooth finalization of accounts and finalizing the Balance Sheet.
• Handling accounting tasks related to petty cash, ensuring accuracy, speed and efficiency.
• Responsible for the documentation of various important papers including of Business License, Tax Registration, Bank Agreement, Power of Attorney, Suppliers Agreements etc.
• Providing strategic guidance on procurement decisions, negotiating with suppliers to source products from economically viable sources. Renewing/ terminating contracts of suppliers in view of past performance.
• Arranging for internal audit of company’s accounts and providing required reports/information to the auditors. Reviewing auditors’ reports to effect suggested recommendations.
• Evaluating inventory movement to determine appropriateness of procurement actions and keeping accurate track of the incoming/outgoing packages.
• Assessing/identifying organizational requirements to establish operating procedural standards, concurrently recommending IT infrastructure requirements and upgradations to ensure acceptable levels of system enhancement and data recovery plans.
• Supervising/administering the connections between the LAN ports of the PCs and switches in server room.
• Spearheading all activities pertinent to HR administration including handling expatriates documentations, designing policies/procedures, employee relations, life and medical insurance etc. along with closing offices of Jordan branch and in process for the Egypt Branch.
• Measuring staff performance through evaluation and conducting trainings to build effective teams and induce a highly motivated workforce in the organization.
• Working closely with the IT department to solve all technical issues within the set/limited time ensuring the company operations are not affected.
Key Responsibilities:
• Implemented standard operating procedures to ensure compliance with the finance policies and generally accepted accounting principles.
• Handled complete accounting activity cycle beginning with posting journal entries, opening and closing of accounts, maintaining general ledgers, reconciling accounts, preparing of trial balance of books along with various accounting computerized reports, financial statements and annual reports.
• Audited and reviewed P&L associated financial statements, summaries, other cost-benefit analysis and prepared consolidated financial statement to recommend and effect requisite modifications in, operating systems, budgets and other financial control functions.
• Assisted in the preparation of monthly management report, purchases and inventory records and provided follow-up and documentation for significant variances.
• Developed and maintained budgets and prepared periodic reports that compare budgeted costs to actual costs.
• Reviewed, investigated and corrected errors and inconsistencies in financial entries, documents, and reports and communicated the same with the senior for taking further corrective measures.
Key Responsibilities:
• Served as administrative liaison, provided administrative support for office manager including daily maintenance of records, communication, filing, correspondence etc.
• Verified and posted transactions to journals/ledgers, prepared statements, invoices and vouchers as well as maintained the files of the same.
• Reviewed costs, performed cost/benefit analysis related to projects and implemented financial policies/procedures as per the set guidance.
• Conducted audits or supported external audits to stay updated on all of the financial activity and ensured all laws/regulations are followed precisely.
• Motivated the staff, provided guidance to achieve the best outcome for the company and initiated and implemented incentives for the staff to optimize the workflow.
• Submitted various reports directly to the Managing Director and Owner of the company and made effective recommendation for further improvement of the process.
• Maintained supplies inventory by checking stock to determine inventory level, anticipated needed supplies, placed and expedited orders for supplies and verified receipt of supplies.