Payroll Accountant
National Container Terminal Company Ltd
Total years of experience :17 years, 6 months
A\] Process 3 categories of the Monthly Payroll function for the Company as follows:
- Saudi Payroll
- Expatriate Payroll
- Top Management Payroll
B\] Process the Monthly Payroll and maintain payroll information as required:
- Record for New Hires, terminations, Leaves, Benefits deductions and Other Adjustments etc.
- Prepare and maintain related Monthly Payroll records & reports.
- WPS records
C\] Data verification and entry to ensure accurate and timely monthly processing of remuneration payments to employees.
D\] Document workflows and work procedures.
E\] Prepare and process Final Settlement Dues of Employees (EOSB).
F\] Handle and resolve all queries/issues related to Compensation and benefits.
G\] Prepare and submit regular reports on Compensation and benefits.
H\] Resolve problems relating to employees ATM debit Cards, lost ATM Cards and other technical issues.
I\] Update information for both Saudi & Non-Saudi employees, verify deductions, Advances, Over time Hours and others Employee Dues.
J\] Clear problems relating to incorrect salary computations such as missing Over time, explaining deductions and other Settlement issues and calculations.
K\] Prepare and calculate monthly GOSI payments in due time to make not to miss out on government deadlines and company’s internal planning.
L\] Prepare monthly Accruals of GOSI, Severance Pay, Vacations Pay and Air Tickets.
M\] Prepare and enter journal entries for each payroll timely and accurately.
Responsible for all aspects of HR including but not limited to
Planning, Recruitment, Training, Development, Performance Management, Job descriptions, Payroll, Budgets, Employee relations, policies & procedure etc.:
A\] Recruiting, scheduling and interviewing candidates and
discussing offer and issuing offer letter.
B\] Completely responsible for the Induction / Orientation programs
For new recruits.
C\] Identifying manpower requirements through skills identification and gap analysis and articulating the same to Senior Management.
D\] Playing an integral role in HR functions such as job rotation, negotiating and amicable setting of employee issues and ensuring healthy Employee-management relations.
E\] Contact recruitment agencies abroad, finalized agreements and
negotiate the services and fees provided to better serve the Company in the best way.
F\] Negotiate offers with experienced staff: Senior Engineers and Projects Managers and represent the Company in the best way and image to end up with win/win outcome.
G\] Determine and order the number of required visas from the Ministry of Labor to fulfill the Company’s requirement of staff.
H\] Help the Company to achieve and exceeds the Saudization percentage required by the Ministry of Labor through a proper Saudization plan.
I\] Conduct initial interviews with fresh and mid level candidates and give Recommendation to HR Manager.
J\] Responsible for filtering new Applicants CVs in terms of eligibility and Compatibility with the Company’s policy.
K\] In addition to that I do data entry in Payroll system for new hires.
L\] Assist HR Manager in the Administrative Supervision of all HR related Functions.
M\] Monitors Vacation Leave schedules and submit / follow-up of leave / Travel application and request for Air Ticket fare, End of Service Benefits, Cash advance of Employees.
N\] Coordinate with Finance & accounts Department on the monetary Claims of the travelling workers during vacation and emergency leaves Etc.
O\] Handle transportation requirements of travelling workers to and from The Airport during vacation and emergency leaves.
P\] Act as a focal point for employees issues such as to ensure
Administration of Company benefits programs and process and
Provides assistance to newly hired employees including Visa, Airline Tickets, mobilization allowance, temporary accommodation, annual Tickets, transportation, medical insurance, life insurance, retirement Plan, company trainings and company procedures.
Q\] Help in maintaining strong internal customer relationships. Worked Closely with managers to understand requirements in terms of the Job Descriptions and qualifications. Ensure that recruitment activities are Consistent with company policies.
R\] Handling HR system on Data Ocean Software.
S\] Preparing Salaries for the Employees on the Payroll system including Overtime, late deduction, other allowances, punishment, other Deductions, sick leave salaries, etc.
Recruiting workforce through various sources like consultancies, job portals, employees references, advertising etc.
Carrying out training programmes.
Doing Manpower planning.
Working in coordination with the team of Four Executives:
1. Payroll
2. Administration
3. Recruitment
4. Training & Development.
Worked on MIS (MS Excel).
Performance Appraisal of 150 Employees (Mid-term Appraisal).
Compliances - ESI, Provident fund of Employees, Medi claim.
Coordinating with vendors.
Recruiting workforce through various sources like consultancies, job portals, employees references, advertising etc.
Carrying out training programmes.
Doing Manpower planning.
Performance Appraisal of Employees.
Coordinating with vendors.