faizaan yunus, Administration Officer

faizaan yunus

Administration Officer

Sedan Impex General Trading LLC

Location
United Arab Emirates - Dubai
Education
Bachelor's degree, BBA (Bachelor Of Business Administration)
Experience
13 years, 5 months

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Work Experience

Total years of experience :13 years, 5 months

Administration Officer at Sedan Impex General Trading LLC
  • United Arab Emirates - Dubai
  • My current job since September 2012

•Perform general office duties such as ordering supplies, maintaining record management systems and performing basic book keeping work.
•Provide secretarial support for the department/ divisions such as answering telephones, assisting visitors, resolving and referring a range of administrative problems and enquiries.
•Maintained employees attendance records for tardiness and absence. Maintain employees’ benefit information and health insurance matters.
•Providing information to seniors, co-workers and subordinates by telephone, in written form, e-mail or in person. Developing constructive and cooperative working relationship with others and maintaining them overtime.
•Making purchase requisitions as per the indents from the stores and send it to various suppliers.
•Receiving and comparison of quotations from the suppliers by considering the quality, proper availability and most competitive price of current market rate.
•Choosing and submit the proper quotation to the purchase manager for the approval.
•Producing purchase orders to the suppliers whose quote approved by the manager with the payment terms by coordinating with the accounts.
•Follow up the suppliers for the delivery of the materials as per the given LPO’s and co-ordinate the stores to receive the same.
•Check the materials and rectify the discrepancies if any.
•Implements existing production recipes and makes adjustments as necessary to produce products within specifications.
•Develops and recommends improvements of facilities, equipment, or procedures to improve safety, quality, and efficiency.
•Monitors usage of utilities to ensure efficiency of operations.
•Build Quality into all aspects of work by maintaining compliance to all quality requirements.
•Establish and support a work environment of continuous improvement that supports the companies Quality policy, Quality System & the appropriate regulations for the area.

Junior Busines Presentation Specialist at Mckinsey & Company
  • India - Chennai
  • October 2011 to March 2012

• Creating new presentations: A BPS delivers charts with standard complexity classified as Tier 1 services with less than 1 mistake per page. To achieve this, a BPS thoroughly reviews and self-proofs all documents. By checking both the overall appearance and the details of a document a BPS ensures that all information from the manuscript is transcribed and that customer instructions are carried out correctly. The same sense for accuracy and due diligence is applied when a BPS works on existing documents. BPS reviews simple text and layout inconsistencies; also applies and restores default placeholders () as per template specifics. In order to support the accurate interpretation of numbers a BPS uses simple functions such as SUM, AVG, SORT, and Copy-Paste from Excel to PPT via the “Paste Special” command, etc. Also, a BPS applies tools and functions of MS Word to support accurate text transfer from Word to PPT, insert PPT objects, indent bulleted text, create tables, etc.
• A BPS creates/reworks charts reflecting high visual quality by following the best practices on alignment, sizing, and distribution of objects and graphs, using optimum font sizes, applying colors and shapes in a logical and consistent manner on pages with similar layout, and ensuring visual balance between white space and objects.
• A BPS displays the defined level of expertise in PowerPoint by following McKinsey's best practices of chart-building and editing. A professionally created chart/document allows easy modification in subsequent production rounds. Also, a BPS handles simple animation requests such as build-up of slide elements on a page.

supervising at First clothing compoany
  • India - Chennai
  • May 2010 to September 2011

• Execution and monitoring of all regular purchasing duties
• Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned
• Assist in managing and following up overseas orders
• Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts
• Support relevant departments with quotations for the purpose of tenders
• Coordinate with suppliers to ensure on-time delivery
• Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures
• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers
• Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned
• Purchase and issue order in accordance to specification
• Monitor and co-ordinate deliveries of items between suppliers (local and overseas)

Education

Bachelor's degree, BBA (Bachelor Of Business Administration)
  • at The American College
  • April 2010

• Participated in various inter-college competitions like Business Quiz, Ad-Acts and won accolades and prizes • Member of National Service Scheme(NSS) and Participated in various social activities such as traffic controlling coordination , awareness on Aids and Child Labour • Helped in managing various College Functions and events. • Always get involved in retailing and marketing activities.

Specialties & Skills

MS Office Automation
Administrative Support
Customer Service
MS Word , Excel and PPT
Administration

Languages

English
Expert
Hindi
Expert
Tamil
Expert
Urdu
Expert

Training and Certifications

Tally (Certificate)
Date Attended:
September 2010
Valid Until:
November 2010