Fakhrie Barhama

 Prepare and manage correspondence, report and documents
 Manage Incoming and Outgoing mail and other business correspondence.
 Analyzing employees’ requirements for advance training needs.
 Provides Administrative support to the manager and members of the department, updating and maintaining documents.
 Coordinating and following up the administrative task, collecting and collating data to generate periodic reports.
 Provides Secretarial support for the managers and members of the department by preparing DRAFT e-mail, internal memos, reports, Minutes of meeting labels, brief notes or update worksheet.
 Establishes and maintain department filing system and records to ensure confidentiality and quick retrieval of documents.
 Answer telephones, taking and distributing messages appropriate and answering general enquiries.
 Liaises with other secretarial, clerical and administrative personnel to process various administrative issues.
 Other related secretarial jobs.

*Prepare and manage correspondence, report and documents
*Collate information and maintain database
*Process e-travel, e-leave, and other related matters in SAP System as no. 1 system used in Petro Rabigh
*Manage Incoming and Outgoing mail and other business correspondence.
*Set-up, Maintain and implement filing and other office system.
*Liaison with internal and external contact and coordinate the flow of information both internally and externally.
*Maintain Schedule and calendars
*Contribute to team effort by accomplishing related result as needed.
*Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies; placing and expediting orders for supplies and verifying receipt of supplies.
*Other related Secretarial job

 Deal with all the Documents of the Procurement and QA/QC and make sure that they are kept in proper and specific Place.
 Responsible to check all the Documents at least once before making the submission to Saudi Aramco Office which is one of our major responsibilities.
 Process and Control engineering documents, Drawing and project deliverable in accordance with established guidelines (ISO 9001:2008) and Client Specific Procedures
 Document submitted must be double-check and error free and completed before given deadlines.
 Maintain an awareness of document handling techniques and be responsible for adherence to the document control procedure.
 Responsible to perform regular audit in the major documents like Drawings - IFC (issue for construction) in order for the documents are place in a very retrieval area.
 Validate all the files and control all the approved documents. All files must be check and approved by the project manager.
 Provide Routine quality checks on all outgoing documentation in accordance with the established Saudi Aramco, the Client Guidelines.
 Ensure that all documents and files have the specific names, no error and complete check before submission.
 Respond to the Internal and External drawing and document request.

* Operating RPL as an Executive Secretary by giving excellent Customer Service to all the employee of th eCompany.
* Pro active communicator with the customer and clients of the company.
*Assist in Preparation of routine planning Program.
*Secure information as requested from files and any other resources.
*Keep Maintain the record of the company confidentially.
*Create and maintain filing system, record and indices.
*Drafting Status report on the customer service issues and supervising the camp tenants.
* Filing, Scanning/ Copying and preparing correspondence and data input to the RPL System.
*Follow-up RPL employee pending Job and other problems.
*Preparation/Scheduling/ Sending notification for housing preventive maintainance everyweek.
*Creating request in behalf of the emploees and contractors and updating as well.
* Prepare Quotation for the spare parts that need approval from the employer or RPL Management.
*Updating the Occupancy Report of the RPL employees.
*Attending Committee meetings and take notes of proceedings.
*Maintain records of the committee.
*prepare attendance List and circulate it at the start of the meeting.
Request copies of any presentation for possible circulation to the members as an aid to minutes writing.
*Prepare notice of the meeting and giving copies of the Agenda.
*Arranging and comfirming the suitanle accommodation of the meetings.
*Searching for related topic that can utilized in the meeting.

AS PROCUREMENT HEAD COORDINATOR and SALES COORDINATOR:

* Process Purchasing requisition in accpordance with the purchasing procedure and the procurement policy.
*Maintain supplier record and trend usage data and manage's supplier performance issues.
*Provide inventory Management assistant by ensuring correct dispatch of the inventory.
*provide advice and guidance tot he manager (Requestor) on the most effective procurement pathway and source suitable and appropriate suppliers in order to meet the requested requirement.
*Continually review, assess and process outstanding orders and requisition to ensurethe action is expediently.
*Authorize purchase order for payment by ensuring that correct authorization like signed, delivery note, original Invoice and document tation is receiveds and stored for audit purposes.
*Liase with accounts payable staff to ensure the timely correct payment invoices in accordance with account department Policy and Procedure.

AS COMPANY FLEET PLANNER:

* Supervises employees responsibilities for repair, Minor Vehicle servicing, delivery and support operation.
* Supervises Scheduling and monitoring work, approving overtime and leave request and training personnel.
* Coordinating repair and services request to the company Maintenance and Servicing Section.

AS HUMAN RESOURCES MANPOWER COORDINATOR:

* Manage to coordinate with all the agencies of the company ( Philippines, India, Sri Lanka, Nepal and Egypt) for the manpower requirements.
* Deal with the agency in term of Job offer of the recruited applicants
* Coordinate with agencies for the documents of the applicants for the required manapower.

* Perform Data entry and uses software programs.
* Manage to trouble Shoot Customer Problem.
* Attending Committee and take notes of proceedings.
* Assisting GM in facilitating the effective operation of the commitee.
* Maintain records of the Commitee.
* Prepare Attendance list and Circulate ot at the start of the meetings
* Request Copies of any presentaton for possible circulation to the members as an aid to the minutes of Meeting.
* preparing notice of the meeting and giving copies of the agenda to the attendees.
* Arranging and confirming the suitable accomodation of the meeting.
* encoding and analyzing the draft of proposed topic.
* Provide administrative Services for the General Manager, Department Heads and Section Managers.
* Maintain the filing system and file all correspondence ensuring total confidentiality for the sensitive information.
* Coordinate the flow of information whether Internal or external.
* Provide word processing and excel template and secretartial support.

* Stock shelves, racks, cases, bins and table with new transferred merchandize.
* Manage to arrange the stock by using First IN - First Out
* Clean and display cases, shelves ans aisles.
Designed and set up advertising signs and displays of merchandise on shelves and counters or table to attract customers and promote sales.
Requisition merchandise from suppliers based on available space, merchandise on hand, Customer demand and advertised.
* trouble Shoot customer problems.
* Maintaing the lay-out plan as given by Section manager.
* designate in Monitoring Backdoor and uploading stocks.
* Assigned in Changing Price Tag if promotion occurs or price Change.

* Manage to Educate 7 Subjects per Annum.
* Responsible in Maitaning the Cohesive Knowledge and Comprehension of the Students particularly in the subject given.
* Preparing materials for teaching to facilitate further learning.
* prepare Lesson Plan in able to cope up the topics given per annum.