Contracts Engineer
Kuwait Oil Company
Total years of experience :21 years, 10 months
1. Formulation of contracting strategies including development of the complete tender package comprising project technical & contract specifications, Scope of works, Form of tender & its attachments etc. for various low to high value IT/ Telecom contracts ranging between KD 20, 000 to KD 40 million
2. Review of bidders’ selection criteria, shortlisting/ PQ questionnaires, technical & commercial evaluation matrix etc. for Supplier Relationship Management (SRM) team’s review, prior to creation of work group categories for the respective short-listed/ selected/ single-source bidders.
3. Raising Contract Requisitions through eBeams application as per KOC policies and regulations for Contracts including review of all documentation issued to the contractor.
4. Responsible for provision of contractual support/ advice to respective controlling teams, ensuring necessary quality management, expediting the cost & engineering requirements pertinent to management of the contract to meet contractual obligations & minimization of client risks to acceptable outcomes.
5. Preparation of clarification memos in response to tender review comments from KOCPC/KPC HPC/ Main Contracts teams.
6. Attending pre-bid meetings including preparation of responses to bidders’ queries for issuance of Supplementary letters by the Main Contracts team including incorporation of any changes to the contract, which may be necessary as a result of the pre-bid meeting.
7. Techno-commercial evaluation of various tenders including recommendation for award. Coordination with Controlling teams for technical evaluation.
8. Review & processing of Adjustment order requests from all controlling teams within CITG, for additional/ change in scope, resources, time extension etc. including assessment of cost/ time implications for the additional changes, negotiations with contractors to arrive at discounted rates for new and existing services/ items.
9. Review of contract & quality documents and providing updates on Contractor’s performance including preparation of reports.
10. Assisting Business Systems Leader in development of policies and procedures for streamlining & improving contract management processes within CITG.
11. Training team members including assigning new CRs (Contract Requisitions) & RRAOs (Requests for Raising Adjustment Order) and follow-up of the same.
1. Administering EPC, Construction, Maintenance, Manpower supply Contracts & Subcontracts valued over KWD 1 Billion from award till closure for major clients like KOC, Joint Operations, KNPC, KGOC, Equate Petrochemicals, Qatar Petroleum, GS E&C, SAMSUNG, FMC Technologies etc.
2. Contract/ Subcontract review, identification of contractual problems/conflicts/ risks, evaluating commercial & legal impacts, offering commercial advice for mitigation/transfer of contractual risks including provision of contractual comments/Interpretation of Terms & Conditions during Tender review stage for negotiations with client prior to execution of Contract/Subcontract Agreements.
3. Preparation/ checking of draft applications for required Contract deliverables viz. bonds & insurances and monitoring validity/ renewals and contract/ subcontract expiry.
4. Monitoring execution of Contract/Subcontracts for contractual conformance till Final Acceptance viz. schedule, progress, payment terms, verification of executed quantities, budget/cost, checking & processing invoicing submittals to clients, ensuring submission of all supporting documents/ certifications / inspection reports etc. as per contract requirements including preparation of variation/ change order request submittals in conformity with contractual provisions and follow up.
5. Processing of contractual letters & claim submittals, in coordination with the project team.
6. Checking & processing final contract closure statements, disclaimers, retention release invoices with all supporting documentation as per Contract terms & conditions.
7. Preparation & issuance of Subcontracts/ Service orders to subcontractors/ service providers including amendments/ adjustment orders.
8. Checking certification of Subcontractor invoices and support documents for payment release including checking Subcontractor disclaimer affidavits, issuing certificate of completion etc.
9. Assisting Contract Manager in Commercial performance assessment/ evaluation of Contracts & Subcontracts, handling claims & dispute resolution.
10. Coordination for final ‘close-out’ of completed contract(s) by ensuring proper resolution of all outstanding issues such as LD’s and claims
1. Formulating Tender documents for Fixed price/Remeasured contracts valued over KWD 20 Billion for MPW public institutions / infrastructure projects, PAAET, Kuwait University & KISR projects, commercial & corporate buildings, banks, hospitals, mixed use developments etc. as per company procedures and formats which include
• Tendering Procedure & General Conditions
• Drafting Particular Conditions of Contract as applicable to a specific tender with specific reference to amendments required in General Conditions of Contract.
• Preparation of Technical Conditions & Particular Specifications based on Master Spec. 2006 as per project requirements including compilation of Tender/ Final design drawings in close coordination with Architectural, Civil Electrical & Mechanical Engineering depts.
• Preparation of Form of Tender and its Attachments i.e. Breakdown of Prices/Schedule of unit rates keeping in mind processing of variation orders for any addition/deletion to scope of work.
• For fixed price contracts, preparation of BOQ based quantities of items of work shown in drawings & specifications.
• Adding Milestone payment schedules/ Price Analysis sheets / Appendices to form part of tender documentation including any other procedures as may be applicable for a specific tender e.g. Facility acceptance, completion certificates, quality assurance etc.
2. Cost analysis, preparation of early stage budget and detailed engineering estimates as design progresses, internal coordination with Designers and Project Managers to ensure implementation of cost -effective designs and submission of working drawings in accordance with PACE quality standards.
3. Attending Pre-Tender Meetings, preparing clarification / supplementary letters to bidders’ queries, undertaking site visits with the bidders.
4. Pre-Qualification of Contractors based on technical capabilities and financial strength and submitting recommendation for inclusion in the Approved Contractors’ List for desired category of Works.
5. Tender evaluation & award - technical & priced commercial evaluation of technically acceptable offers including preparation of techno-commercial evaluation reports and recommendations.
6. Checking conformity of all documentation called for, including guarantees, performance bonds, insurances etc. as per required formats and procedures.
7. Assisting in evaluating Contractor’s request for approval of vendors and sub-contractors.
8. Participation in kick-Off meeting to commence the Contract, reviewing the pre-commencement requirements and Contractors’ submissions such as approval of manpower to be deployed on the work, handling review and approval of Documents (Technical / Administrative / Commercial), the programme of work, etc., subsequently providing necessary assistance to Contractors to mobilize work force at site.
9. Preparation of master schedules, internal work programmes, resource estimates and progress monitoring reports using Primavera software
10. Coordinating and interfacing with engineering departments to ensure that engineering deliverables for the project are scheduled in line with overall project priorities.
1. Administer the contract as per approved procedures to ensure Contractor’s conformance with contractual requirements, resolving anomalies, handling claims & disputes.
2. Providing cost /contractual advice and support to PCS Manager throughout the project life cycle.
3. Evaluation of Contractors’ claims due to any reason (scope changes or compensation due to delay etc.) & drafting claim response letters.
4. Reviewing requests for variation from contractor, evaluation/ assessment of cost & time impacts, obtaining client approvals etc. prior to issuance of Variation / Adjustment Orders.
5. Reviewing, verifying & approving interim & final payment certificates.
6. Assisting in monitoring and updating project schedule, updating site progress charts and preparing weekly & monthly project status reports.
7. Participating in periodic meetings for review of progress and other issues which may eventually affect the successful execution of the services under the Contract.
8. Preparation of cost assessment reports
9. Preparation of monthly reports and minutes of site work progress meetings.
10. Coordinating with QS for execution of close-out activities / final account documentation in accordance with client policies & procedures.
Structural Design:
1. Structural Design - modeling, structural analysis using STAAD Pro 2004 and design calculations.
2. Foundation systems- structural analysis and design calculations using excel spread sheets.
3. Preparation of design /reinforcement schedules
4. Drafting working drawings in AutoCAD 2002.
5. Coordination with AutoCAD and other technical staff to refine working drawings for Ministry approvals
Tender documentation, Estimation & Cost control:
1. Preparation of Tender documents - Contract conditions, Tendering procedure, material specifications etc. in close coordination with Engineering and Design departments.
2. Reading, Interpreting drawings, Estimation and BOQ preparation.
3. Coordination with designers/project teams to ensure implementation of cost effective designs and identifying cost impacts of client proposed changes.
4. Cost evaluation of project proposals and preparation of project estimates.
Structural Design:
1. Assisting Senior Structural Engineer - Structural modeling, analysis (SAP2000, SAFE & Csi COL) and design calculations
2. Preparation of design /reinforcement schedules
3. Drafting working drawings in AutoCAD2002
4. Coordination with AutoCAD and other technical staff to refine working drawings for Ministry approvals
Tender documentation & Estimation:
1. Preparation of Tender documents - Contract conditions, Tendering procedure, specifications etc. in close coordination with Engineering and Design departments.
2. Reading, Interpreting drawings, Estimation and BOQ preparation
1. Analyzing and studying contract documents, reviewing contract conditions, scope of work, specifications including preparation of bidder’s queries.
2. Tender preparation, bidding and arranging subcontract packages.
3. Monthly valuations, negotiating and agreeing variations with Client
4. General coordination of specific projects if assigned.
5. Attending site progress meetings and recording minutes
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