Personal Assistant to The Regional General Manager
Honeywell ME
Total years of experience :22 years, 10 months
Receive and screen incoming mail (including e-mail) and telephone calls. Re- direct or provide initial response as appropriate.
Operate and maintain a confidential filing and bring-up system. Maintain files of e-mail as required to ensure adequate record is kept.
Maintain Regional Manager’s diaries. Arrange appointments and meetings (including catering, venues and participants) as required.
Arrange travel and accommodation for Regional General Manager and his guests arriving from other Honeywell entities.
Arrange for various meetings of the RGM within the region this includes arranging for facilities and other logistics.
Attend leadership team meetings, taking minutes, follow-up with leaders on actions.
Assist RGM in preparing / compiling various reports to EMEA and other Honeywell entities.
Manage office administration.
Assist RGM with preparing all power point presentations.
Liaise with leadership team for all actions related to RGM.
Assist other administrative assistants in carrying out rotation duties or covering up for others in times of vacation and / or emergency.
Carry out other administrative tasks related to office and / or the leadership team that may be allotted to me from time to time.
Help the CEO to make the best use of time by dealing with secretarial and administrative tasks.
-Screening telephone calls, enquiries and requests, and handling them when appropriate.
-Welcoming and looking after visitor.
-Organizing and maintaining diaries and making appointments.
-Dealing with incoming email, faxes and post.
-Dealing with correspondence and writing letters, and taking dictation and minutes.
-Organizing and attending meetings, and ensuring the CEO is well-prepared for meetings.
-Liaising with clients, suppliers and other staff.
-Standing in for the CEO and making decisions and delegating work to others in their absence.
-Devising and maintaining office systems to deal efficiently with paper flow.
-Organizing and storing paperwork, documents and computer-based information.
-Arranging travel and accommodation.
-Any other task requested by the Administration
Represent the company during preparation & shooting for film “AL Mahed” by monitoring the work process.
Represents the company in the field and acts as its eye.
Monitor and review the production.
Preparing required reports regarding the production activities.
Following up financial aspects of the production.
Assessing the performance of the production.
Preparing statements of account.
Making the film archive.
Preparing expenses.
Any other task requested by the Administration.
And other tasks within and after finish shooting:
Purchase all needed equipments and materials to fulfill company requirements.
Supervising & performing preparation visas, traveling issues, hotels reservation, and other facilities.
Selecting the suitable purchasing methods according to the conditions and values of items to be purchased.
Preparing purchases orders and sending them to suppliers.
Sharing preparing reports with DGM.
Any other task requested by the Administration.
Receiving telephone calls and taking messages.
Preparing statements of account.
Preparing the required budget for the unit.
Purchasing all needed equipments and materials to fulfill company requirements.
Supervising & performing preparation visas, traveling issues, hotels reservation, and other facilities. Selecting the suitable purchasing methods according to the conditions and values of items to be purchased.
Preparing purchases orders and sending them to suppliers.
Keeping the record of attendance and leaves.
Handling meeting room with its equipment (Projector, DVD player, and Video VHS) for conference.
Typing sheets, report … etc
Controlling the office stationary as well as office requirements.
Arranging & typing correspondence (faxes, letter, and memos).
Handling incoming & outgoing faxes and the operation of their photocopying.
Keeping a record for all incoming and outgoing correspondence in proper indeed filing system.
Preparing monthly expenses.
Any other task requested by the Administration.
Receiving telephone calls and taking messages.
Arranging & typing correspondence (faxes, letter, and memos).
Handling incoming & outgoing faxes and the operation of their photocopying.
Keeping a record for all incoming and outgoing correspondence in proper indeed filing system.
Preparing quotations, material request and variations….
Preparing cash & cheuqe receipts then deposit to bank.
Preparing monthly expenses.
Controlling the office stationary as well as office requirements.
Sending mails by courier and express mail as needed.
Printing reports.
Receiving telephone calls and taking messages.
Take and confirm appointment for patient.
Open patient files.
Write in MOH registry book.
Entering and updating patient's information.
Translate for Doctors and patient when needed.
Sending & receiving E-mails.
Typing correspondence (faxes, letters, and invitations).
Handling visitors.
Handling cash.
Maintain computers, printers and scanner.
Programming Language (Pascal, Assembly, C, C++, Java, COBOL, Visual Basic), Computer Networks & Architecture, Introduction to Operating System, Introduction to Database, Computer Utilization in Mass Media, File Organization & Processing, Systems Analysis & Design, Principles of Accounting, Mathematics and Statistics. Projects Airline reservation (Visual Basic – Access) Supermarket (C Language) Bank Account (C++ Language) Internet Transport & Communication Protocol (Document)
