Payroll Accountant and Billing/Invoicing Consultant
Air Energi Qatar
Total des années d'expérience :27 years, 10 Mois
Client/Customers:
QATAR : Qatar Gas, Qatar Petroleum, Total E&P Qatar, Total Angola, Qatar Shell, Muntajat, Larsen & Tourbo, AlMana Taca, Mitsubishi Heavy Industries, Corialis Angola SL, Maersk Oil, Dana Gas and QCON.
DUBAI: ExxonMobil Iraq Limited, Shell -Dubai & Iraq Projects, Touchstone (AMEC -Iraq) & SBM Middle East
ABUDHABI: Bluewater Energy Services B.V., Alexander Mann, Foster Wheeler, & SOFEC Inc.
SAUDI ARABIA: Daelim Saudi Arabia & Kemya.
YEMEN: Yemen LNG & OMV
• Process the payroll of each Contractor according to the monthly Timesheet / Time Card as per contract (Expats only).
• Process payroll related to Cash Advance, Leave Salary, Leave Encashment, Overtime and Final Settlement (Gratuity).
• Ensure that any changes related to payroll data are supported by approved documentation.
• Ensure confidentially is maintain at all times.
• Knowledge in WPS
• Verify, check and reconcile all reimbursements made to employees are in line with company approved policies and procedures
• Maintain highest standards of professional conduct, ethics and integrity in provision of the services in his/her department
• Maintain the Leave Records of the Employees
• Maintain of all payroll general ledger accounts, calculation of wages and deductions and the compilation of report as required.
• Ensure all payroll data is captured and updated accordingly
• Ensures all deductions has been deducted from the Consultants(Cash Advances, Air Ticket, Car Loan and Accommodation)
• Coordinate with Treasury for payroll accounts transfer.
• Manage the online Transfers
• Reconcile Payroll /Bank Reconciliation through the system, prepare the reconciliation statement and forward to the manager for review and file the statements properly
• Attend to all queries related to Payroll and Disputes Invoices
• Verify payable amounts in the invoices against the recorder payable amount in the system. Seek to identify causes of mismatches observed and correct any mistakes
• Review all invoices for appropriate documentation and approval prior to payment
• Ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate.
• Monitor due payments to ensure they are performed on time.
• Register the invoices on the daily basis in the system, confirms the expenses allocation, obtain the necessary approvals and supporting documents, match off the invoice with purchase order and forward the invoice to the manager for approval.
• Processes and generates Invoices/Credit Notes with the necessary supporting documents, this includes soft or hard copies of documentary evidence required to support a transaction, particularly with respect to satisfy audit enquires.
• Update the employee’s file/vendor account with the coordination with HR/procurement department.
• Invoice Receipt /Scanning & Verification of Invoices/Credit Notes on a timely basis.
• Invoices must be sending directly to the individual Client via Courier or email.
• Monitor & follow up if Invoices have been received with Client for collection.
• Ensures that for any unpaid salaries at the time of closing and non invoiced amounts are notified to the Controller to ensure the cost or revenue is accrued at the month end.
• Performs receivable reconciliation and resolve issues and disputes in invoices arising from inconsistencies.
• Serves as a backup treasury officer, in terms of Consultants salary transfer online, monitoring of available cash balance.
• Ageing of Accounts Receivable and bad debts to be generated from the system and forward to the Manager.
• Works with all rejected invoices, comply the requirements and re submission of the invoices.
• Coordinate with the auditors to facilitate the audit process.
• Dealt with (GM & Admin) regarding the invoices like Air Tickets (Mobilization, Rotational, Leave), Accommodation, Insurance & visa for deductions.
As Payroll Accountant:
• Handle payroll services, Clients Handle: PEO Qatar, Total E & P Qatar, Shell Dubai, Honeywell, Total E & P Nigeria, Total E & P- France, Total E & P Angola, Yemen Lng, OMV Yemen, Total E & P Singapore, Thailand, Total Borneo, Total Korea, Brunei, Saudi Aramco, Mcdermott and Total Myanmar. (Expats and Local)
• To ensure accurate, timely and appropriate completion in line payroll functions, this will include processing relating to salary disbursement, travel claims, training expenses, Cash advances, Loans and others.
• Identify and correct processing issues/discrepancies or entry errors and processes necessary corrections to ensure accurate payment to Contractors/Employees.
• Maintain of all payroll general ledger accounts, calculation of wages and deductions and the compilation of report as required..
• Creation of employee cards in System( rates/ taxes/ expenses)
• Read, understand and apply the contracts terms and conditions
• To check and review the work correctly
• Pay slip preparation sending/imputing transfer instruction
• Ensure the social taxes & Insurance have been paid monthly (Yemeni, Total Angola)
• Dealing with special requests of the engineers:
cash payment, payment through Al Ansari Exchange,
opening of bank accounts
payments statement
employment certificate
• Use of Wage Protection System for consultant with UAE Visa
• Preparation of discounting of invoice
• Posting Pay slips/ invoices
• Sending pay slips by emails to consultants
• Liaise with Finance and Accounts Department for reconciliation of payments
• Providing regularly reports for Management or clients
• Computation of Bonuses as per the Contract/Client’s approval
• Internal communication with Contract Department / Recruitment Department
• Maintain proper filing and on time filing for easy follow up by any Payroll Officer
• Responsible for the posting and analysis of accruals (Expenses and Revenue Expected for the period. (Rotational Ticket, Visa and Accommodation)
As Accounts Receivable/Payable Accountant:
• Following up the Outstanding Invoices
• Sending Statement of Accounts
• Reconciliation of all Payments as per the Contract
• Allocating payments received from the Client
• Running Customers Details Ageing reports to follow up the payment with clients
• Preparation of invoice/s, ensuring that the invoice/s sent will be properly transmitted to the client
• Contacting client and tracking payments( debt or proactively before due date)
• Booking of Debtor Invoices in EUR, USD, GBP, AED, NGN & QAR)
• Monthly booking of Supplier Invoices in EUR, USD, GBP, AED, NGN, QAR)
• Process Intercompany Invoices, Credit Notes and Reconciliation.
As Treasury:
• Manage payments (manual & online) for Staffs Salaries & Suppliers.
• Work closely with bank for different matters( swift report requests, opening accounts contact intermediary banks for International transfers)
• Updating transfer check list (OTT/debit date.)
• Providing consultants with a swift reports when required
• Ensure that each financial transaction (bank payment) is documented with an invoice / a pay slip / an advance document.
Prepare General Payroll according to the Time Cards/Timesheets
Release Salaries/ Send pay slips to the employees
Recording day to day Accounting Transactions
Managing Accounts Payable and Account Receivable
Dealing queries related payroll /
Dealing with employees regarding their mobilization re: Leave, Accommodation, Visa, and Cash Advances.
Inventory of Raw Materials for Productions.
Handling of Petty Cash Fund
Monitoring the PDC Checks issued by the company
Prepare Proforma /Commercial Invoices
• Preparation / Encoding of General Payroll
• Encoding / Printing of Remittances
• Budgeting
• Processing of Disbursement Vouchers & other financial documents
• Verification of Charge Invoices:
Validity, Authenticity and Accuracy
Compliance with Budgetary Requirements
• Bookkeeping:
Subsidiary Ledger
Cash Advance
Petty Cash Fund
• Preparing and processing various reports, such as:
Liquidation of Cash Advances
Financial Reports
Accounting Reports
• Recording of Transactions to Cash Journal
• Reconciling Remittances to Bureau of Internal Revenue with the Cash Journal
• Monitoring Cash Payments/Refunds made by various employees in settlement of disallowance made by the Auditor.
• Monitoring submission of documents required in settlement suspension made by the Auditor.
• Preparing the Monthly Bank Reconciliation Statement for signature of the Accountant.
• Data Encoder
Accounting Records
Financial Documents
• Performed other tasks assigned by the Chief Accountant.