Senior Accounting Officer
Kingdom of Saudi Arabia
Total years of experience :15 years, 1 month
1. Assumes responsibility for the development and application of effective accounting strategies, policies, and procedures within the sales depot.
a. Assists RFC and RAM in developing short-term goals and objectives for the Finance Department.
b. Ensures that accounting plans, goals, and policies are consistent with established Company-wide goals.
c. Ensures that policies are in accordance with evolving regulations and legal requirements.
d. Actively implement latest the development and application of financial information and control systems, including subsidiary ledgers, budgeting, cost allocation, and other subsystems.
2. Assumes responsibility for the effective preparation, maintenance, and reporting of internal and external financial records and analyses.
a. Actively supervises/participate in preparation of daily, monthly, annual, and other periodic financial statements and reports. Ensures that external document submissions and filings are accurate and timely.
b. Coordinates tax reporting requirements (where appropriate). Works with external accountants (FIS) to file countries tax returns etc. Assists the preparation and filing of taxes, and tracks and reports fringe benefit tax data etc.
c. Assists to prepare and monitor the depot budget (Overheads) and assist the depot management for preparation of the business plans.
d. Submit the relevant backup for the quarterly audit file. Ensures that accounting records and reports are in compliance with company and country regulations. Cooperates with and assists external auditors as appropriate.
e. Understand, explains and report on the variance analysis.
f. Assists the logistic personal on product reconciliation with CPP.
g. Completes reports and analyses of sales depots as requested by Senior Management. Conducts cost analysis, ratio and trend analysis, and other comparative examinations as appropriate.
h. Review of actual performance against budget with depot management. A proactive involvement is required during such reviews in order to help the sales depot to achieve its targets. Presentation of depot results at the depot management meetings.
i. The following basic functional duties are key for the job:
1. DEPOT OPERATIONS
a. DP reconciliation
b. Wastage check/ wastage disposal procedure verification / verification of depot loss/ truck dump
c. TC audit / Truck stock audit as per requirement and others task related to Depot Finance.
2. Debtors / TC
a. Verify the reports done by AT (Daily TC/Debtors control acc, TC allocation etc)
b. Update the TC/ Debtors agreement in DTMS upon verifying the supporting documents provided by SS
c. Randomly check the debtors and TC invoices accepted by AT for its completeness (signatures of relevant parties)
d. Print the TC and Debtors confirmation statement at end of every Gregorian month and get them signed by related parties
e. Transfer TC balances between routes as per the SS request (subject to complete TC audit)
f. Raise debit credit notes for payments from debtors and process for approval, upon the approval allocate the payments accurately.
g. Prepare monthly debtors/TC JV and send to RO
h. Raise TC/Debtors MCL calculation forms for review as per the RO instruction (quarterly)
i. ‘Obtain the approval for debtors trading over the specified limit (monthly basis)
3. Petty Cash Fund / Cash and Bank
a. Verify the work done by AT related to PC payments and entering to system
b. Make sure to print the PC status report at end of the day to make sure the accurate balance of fund as per system(only if any movement in fund)
c. Prepare Weekly bank reconciliation and place in HO folder
d. Accepting daily cash from AT and deposit in the safe until banking on following day
e. Deposit the daily cash collection on following day and get the SS verification on collection summary and deposit summary
f. Make sure to send fake notes to RO as per the guidelines given (if found)
g. Make sure cash and bank policy and procedures are followed 100% in the depot
4. Week-end / Month-end Closing and Reporting
a. Preparing all weekend related reports and forward to RO on time (eg: placing weekly fridge file in HO folder)
b. Follow the month end schedule provided by RO and send all required reports on time (month end PC JV, PC schedule, CCMS JV, etc.)
c. Obtain electricity bill from SECO and forward RO for payment and update meter reading at end of the month for accrual purpose
d. Upload/Download commission targets as per the schedule given by HO
e. Assign SS and Merchandizing staff for sales commission
5. LTA related
a. Download LTA dbf files from HO folder and upload them to SARAS regular basis
b. Make sure to approve or terminate LTA entries as per the instruction from RO
c. Process LTA name changes related request from SS for approval
d. Receive LTA checks and make sure to records and handover them to SS as per the procedure
e. Update LTA dbf system regular basis
6. Fixed asset verification / Weekly AM count
a. Maintain a records of asset movement and inform FA accountant in RO for necessary changes
b. Conduct weekly FA verification as scheduled by RO FA accountant
c. Maintain HHT, HHP assigned form and FA assigned forms as per the policy requirement
d. Conduct weekly, monthly and quarterly stock verification
e. Send the HHP’s and HHT’s for repair when required
f. Monthly SAP & SARAS reconciliation for fridges and food stands
7. Others
a. Respond to all kind of ad hock requirements raised by RFC, RAM, and Regional Finance
b. Process medical claim vouchers at the end of the month to send to RO
c. Payment of cash salaries as per the approved SDD sent by RO
d. Attend to customer complaints related to any transaction discrepancies made by SM or his assistant in the market (with the advice of RFC/RAM)
e. Responsible to provide a adequate training in all aspects of the work to AT
f. Communicate all the issues related to finance operation and depot operation to line managers
ACCOUNTING TECHNICIAN ( Nov. 13, 2010 to Nov. 24, 2011)
Activities: ESSENTIAL FUNCTIONS AND BASIC DUTIES
1. DEPOT OPERATIONS
a. DP reconciliation (Friday and during the week days when necessary)
b. Wastage check/ wastage disposal procedure verification / verification of depot loss/ truck dump (shared responsibility with AT) (4 days a week depend on the requirement and work schedule)
c. TC audit / Truck stock audit as per requirement
d. Monitoring daily DP and day end activities done by AT
e. Make sure to update all log files related to drawdowns, security alarm password change, safe combination change etc.
f. Execute all system enhancement related activities instructed by ITA and confirm the status back to responsible persons as advised
g. Update RP 32 in HHT's upon release of new version / trouble shooting of HHT's with the help of ITA
h. Verify the customer master files updated by AT
i. Maintain a good housekeeping of finance room
2. Debtors / TC
a. Verify the reports done by AT (Daily TC/Debtors control acc, TC allocation etc)
b. Update the TC/ Debtors agreement in DTMS upon verifying the supporting documents provided by SS
c. Randomly check the debtors and TC invoices accepted by AT for its completeness (signatures of relevant parties)
d. Print the TC and Debtors confirmation statement at end of every Gregorian month and get them signed by related parties
e. Transfer TC balances between routes as per the SS request (subject to complete TC audit)
f. Raise debit credit notes for payments from debtors and process for approval, upon the approval allocate the payments accurately.
g. Prepare monthly debtors/TC JV and send to RO
h. Raise TC/Debtors MCL calculation forms for review as per the RO instruction (quarterly)
i. 'Obtain the approval for debtors trading over the specified limit (monthly basis)
3. Petty Cash Fund / Cash and Bank
a. Verify the work done by AT related to PC payments and entering to system
b. Make sure to print the PC status report at end of the day to make sure the accurate balance of fund as per system (only if any movement in fund)
c. Prepare Weekly bank reconciliation and place in HO folder
d. Accepting daily cash from AT and deposit in the safe until banking on following day
e. Deposit the daily cash collection on following day and get the SS verification on collection summary and deposit summary
f. Make sure to send fake notes to RO as per the guidelines given (if found)
g. Make sure cash and bank policy and procedures are followed 100% in the depot
4. Week-end / Month-end Closing and Reporting
a. Preparing all weekend related reports and forward to RO on time (eg: placing weekly fridge file in HO folder)
b. Follow the month end schedule provided by RO and send all required reports on time (month end PC JV, PC schedule, CCMS JV, etc.)
c. Obtain electricity bill from SECO and forward RO for payment and update meter reading at end of the month for accrual purpose
d. Upload/Download commission targets as per the schedule given by HO
e. Assign SS and Merchandizing staff for sales commission
5. LTA related
a. Download LTA dbf files from HO folder and upload them to SARAS regular basis
b. Make sure to approve or terminate LTA entries as per the instruction from RO
c. Process LTA name changes related request from SS for approval
d. Receive LTA checks and make sure to records and handover them to SS as per the procedure
e. Update LTA dbf system regular basis
6. Fixed asset verification / Weekly AM count
a. Maintain a records of asset movement and inform FA accountant in RO for necessary changes
b. Conduct weekly FA verification as scheduled by RO FA accountant
c. Maintain HHT, HHP assigned form and FA assigned forms as per the policy requirement
d. Conduct weekly, monthly and quarterly stock verification
e. Send the HHP's and HHT's for repair when required
f. Monthly SAP & SARAS reconciliation for fridges and food stands
7. Others
a. Respond to all kind of ad hock requirements raised by RFC, RAM, and Regional Finance
b. Process medical claim vouchers at the end of the month to send to RO
c. Payment of cash salaries as per the approved SDD sent by RO
d. Attend to customer complaints related to any transaction discrepancies made by SM or his assistant in the market (with the advice of RFC/RAM)
e. Responsible to provide a adequate training in all aspects of the work to AT
f. Communicate all the issues related to finance operation and depot operation to line managers
DONGGWANG CLARK CORPORATION
2323-A Pinatubo St. Clark Freeport Zone, Pampanga
April 26 to June 18, 2010
ACCOUNTANT
General accounting such as preparation of employees payroll including their withholding tax compensation, SSS Contribution, Phil. Health, Pag-Ibig Fund remittance, prepare reports that would be use in financial statement, drawing of cash and monitor the movement of Dollar and Peso rate. Do other task as may require by superior ( Multi Task)
FLYING V CLARK CORPORATION
C.M Recto Hi-way Cor. B. Fernando St. CSEZ
October 24, 2007 - April 1, 2010
OPERATIONS and MARKETING - June 2008 to April 2010
➢ Sets volume sales and shares targets by product.
➢ Organizes necessary manpower sales targets.
➢ Directs and supervises timely execution of plans.
➢ Prepares manpower itinerary and work schedule.
➢ Reviews and prepares time and motion study per employee to maximize efficiency and favorable results.
➢ Supervises, initiates and regularly undertake daily inventory status by products, and order replenishments to avoid stock-outs,
➢ Supervises, if needed, personally merchandise, price and display product properly, attractively and profitability consistent with set gross profit, margin.
➢ Properly reviews and determine fast moving-items and slow-moving items and rank accordingly by turnover rate in profit contribution.
➢ Plans product inventory and product mix according to both the needs of the motorists' and neighborhood customers.
➢ Prepares regularly monthly appraisal of employees.
➢ Supervises, guides, develops and trains employees in the performance of their duties and responsibilities and to be more efficient, honest, pleasant and smiling in dealing customers.
➢ Administers the Company Code of Ethics in his area of responsibility and imposes disciplinary actions to erring employees, if needed.
➢ Takes care of company assets, facilities and equipment inside retail outlet premises and ensure their safety and good operating condition.
➢ Checks and maintain strict product quality control and safety procedure.
➢ Checks and maintain strict fire and safety practice in controls in handling highly inflammable petroleum products.
➢ Follows, applies and maintain accurate accounting records, system and procedures.
➢ Reports immediately "red flag" situation about cash shortages, inventory pilferage, leaking pipes and tanks, dangerous and unsafe practices and condition.
➢ Implement new policies, instructions and procedures that maybe required by superior officer of the company.
ACCOUNTABILITY:
➢ Accountable for overall performance of the service station, in terms of sales volume, profitability and return of investment.
➢ Accountable for service station assets, including receivables and credit card invoices.
➢ Accountable for the performance and development of his employees, and enforcement and imposition of disciplinary actions, if needed
➢ Accountable for monitoring and preparing timely and accurate reports for management, i.e./ daily and monthly sales volumes by product, P & L report, shift reports/ inventory reports, etc.
➢ Ordering and maintaining optimum inventory levels.
➢ Monitor and control of operating costs and expenses.
➢ Maintenance of standards of service station appearance and level of services.
➢ Safety in the service station.
BOOK KEEPER - October 2007 to June 2008
Supervise cashiers and monitor daily sales versus pump meter reading sale of fuel, UGT Analysis and lubricant inventory. Prepare payroll of the employees including their withholding tax compensation, SSS Contribution, Phil. Health, Pag-Ibig Fund.
Prepare reports that would be use in financial statement, received fuel deliveries and follow up fuel orders from CDC-SRD, Process Bring in / out permit and other suppliers if needed; submit monthly reports of Tax and Non-Tax sales of fuel to CDC and BOC.
MPL CATERING & FOOD SERVICES
Casino Filipino - Mimosa / Parking Lot
Clark field Pampanga CFZ
February 24, 2005 - April 15, 2007
ACCOUNTS ASSISTANT
Prepare weekly & monthly financial statement, conduct inventory to cashiers for accuracy of their cash sales, stubs reports & checking of delivery receipts from various suppliers.
Verify stubs / cash received from CFA & CFM and prepare billing, perform other task as may assigned by the supervisor.
ARABIAN FOOD SUPPLIES
P.O. Box 341
Al Khobar 31952, K.S.A.
June 26, 2001 to June 26, 2004
ACCOUNTS ASSISTANT
Performing some duties of the project accountant when He's on vacation or outside the project, invoicing service orders and handling cash, in the afternoon I'm in-charge to deposit the collections. Conduct spot check to cashiers to determine the accuracy of sale against the cash and float, verifying receipts, issue's stationery & other office supplies, check time cards for absence/overtime of staff and inventory for inter project stock/food transfers.
My duty includes also some work of the project secretary such as typing monthly menus, Inter office memo's and monthly duty schedules of the staff. Etc.
FOUNG FUH INTERNATIONAL ENTERRPISES PHILS., INC.
Friendship Hi-way, Anunas
Angeles City, Philippines
March 01, 1999 to August 31, 2000
JUNIOR ACCOUNTANT
Direct reporting to the head accountant and She's just sitting in the branch once a week for counter checking of my work. My duty is to prepare monthly payroll, do all the invoicing, receipts, handling petty cash, verification of cash reimbursement and purchases and other correspondence to projects quotations of materials. Conduct monthly inventory on our supplies & materials and orientation of newly hired staff.
DOMINION INSURANCE CORPORATION
Salcedo St. Legaspi Village
Makati City, Philippines
February 17, 1997 to August 31, 1998
ACCOUNTS CLERK
As a new graduate, I was assigned as clerk for almost six months, after that the accountant reassigned me to handle the branches revolving funds, transfer of funds from branches to head office, reimbursement of petty cash and productions & collections reports. Give seminar and training for newly hired branch cashiers on how they will perform their duties properly, (production & collection reports, invoicing, petty cash limits, disallowed expense and depositing of collections)
BACHELOR OF SCIENCE IN ACCOUNTANCY Holy Angel University A. Del Rosario St. Angeles City, Philippines June 1991 to November 1996