Managing Director Secretary.
Al Hamra Kuwait Co.
Total years of experience :18 years, 2 Months
• Office Management Activities Coordination - Aid to Executives;
• Coordinating and Scheduling Meetings, Recording Minutes of Meetings;
• Communicating with Internal and External Constituents;
• Manage all the required Forms, Letters, Memo’s, Correspondence letters both internal and external using Word processing, spreadsheet, database.
• Documents Management including Typing(Arabic & English), Filing, Distribution and Reporting;
• Answering and Returning Phone Calls and Relayed Messages;
• Handling Incoming and Outgoing Mail, Preparing Quotations & Invoices.
• Handling Customers and Sub-contractors Inquiries and Claims.
• Preparing Projects Budgets, Contracts Registration;
• Prepares, updates and coordinates the daily time schedule of manager & prepares for his meeting/appointments.
• Organising and storing paperwork, documents and computer-based information.
• Producing Reports and Charts.
• Makes Travel accommodation, ccoordinate and follow up the personal department for vacations or business trips requirements of the management.
• Knowledge of oracle account system and preparing L/C.
• Reporting to the Division Director and Manager.
Executive Secretary for Commercial Division Director & Manager
Tasks & Responsibilities:
•• Office Management Activities Coordination - Aid to Executives;
• Coordinating and Scheduling Meetings, Recording Minutes of Meetings;
• Communicating with Internal and External Constituents;
• Manage all the required Forms, Letters, Memo’s, Correspondence letters both internal and external using Word processing, spreadsheet, database.
• Documents Management including Typing(Arabic & English), Filing, Distribution and Reporting;
• Answering and Returning Phone Calls and Relayed Messages;
• Handling Incoming and Outgoing Mail, Preparing Quotations & Invoices.
• Handling Customers and Sub-contractors Inquiries and Claims.
• Preparing Projects Budgets, Contracts Registration;
• Prepares, updates and coordinates the daily time schedule of manager & prepares for his meeting/appointments.
• Producing Reports and Charts.
• Makes Travel and accommodation.
• Knowledge of oracle account system and preparing L/C.
• Reporting to the Division Director and Manager.