Office Administrator
Abu Dhabi National Hotels - Compass
Total years of experience :16 years, 7 Months
• Serves as the focal point for office inquiries and conflicts
• Responsible for maintaining the accuracy and correctness of Staff Master List that is interconnected with other database such us uniform database, training database and work schedule (roster)
• Manages staff schedules
• Responsible for the computation of salaries & wages of company employees as per the sign in/sign out sheet
• Checking for any complaints/discrepancy in the salaries and correct through settlements/salary adjustment list
• Coordinate with accounts department to rectify any discrepancies in salary payment
• Coordinate with the Duty Managers for any changes with regards to staff work schedules requested by the client
• Arrange trainings, transport and other issues related to staffs
• Secure access pass for staff to access the Dubai Metro premises
• Schedules appointments and meetings for executives
• Tracks office supply inventory and prepares supply orders
• Prepares reports, presentations and correspondence
• Organize and Filling of confidential and other documents
Implement Agreement Functions:
•Secure supplier information in Procurement Tool
-Administrate and maintain supplier, agreements and catalogues in Procurement tool based upon authorized agreement with supplier and upon request from Local Company. Approve or reject catalogue updates in consultation with Local Company.
•Secure catalogs in Procurement Tool
-Initial set up of catalogue supplier within Procurement tool based upon authorized agreement with supplier.
-Initiate changes towards catalogue supplier to Procurement tool based upon authorized agreement with supplier.
-Reviews the mapping of G/L accounts in EB and ONE. Discrepancies noted are coordinated with the respective authorized requestor in Local Finance.
-All updates to consider utilization of price check and e-invoice functionality.
-Responsible to do global catalogue clean-ups, bi-annual.
•Supplier master data requests
-Depending on the source of the new supplier information either GSSC or LC is responsible to initiate changes or update the vendor master data, including filling up the template.
-Monthly analysis of Live supplier master data records and proposal of deletion of non-active records (communicated via PTPS to LC Sourcing)
Call Off Functions:
•Shopping cart administration
-To create and amend shopping carts according to requirements and Ericsson directives and policies.
•Purchase order review
-Review of high value shopping carts and review of red shopping carts (OTV, non-supplier / no price). Proceed, reject or escalate according to LC guidelines.
-The review of errors causing a failed purchase order/purchase order change transmission.
•End user guidance regarding choice of supplier, product and purchasing mode (red flow SCs)
-Responsible for securing the training of local company requisitioner’s and approvers.
Other Tasks:
•Reports, follow up, drive standardization and improvements
•Training, support and projects (2nd line support)
HR AND ADMIN / ACCOUNTING ASSISTANT
ULTRA ABSEIL CLEANING SERVICES LLC
Al Sultana Building, Palm Jumeirah, Dubai, UAE
June 04, 2008 - April 12, 2009
Company operates in Dubai and Abu Dhabi, providing excellent service in a field of rope access solutions, cleaning services, maid's services, pool and tank cleaning.
HR and Admin
• Prepare and monitor the status of documents for visa application, visa typing, visa cancellation and visa renewal.
• Prepare leave plans for employee, leave approval and flight schedules.
• Ensure timely payments of utilities, office and operations staff accommodations.
• Update and ensure the completeness of company insurance, utilities, trade license, rentals, vehicles and contracts.
• Prepare and release final settlement computations; monitor exit of cancelled and separation pay.
• Ensure to discuss and get approval/signature of Managing Director and Chief Accountant for all important documents.
Accounting Assistant
• Distribute and reconcile company revolving fund, including checking and recording expenses.
• Supervise and approved supplies request for admin and operations.
• Prepare and release company payroll.
• Ensure to completely deposit all cash and check collection to the bank daily.
• Monitor and supervise company inventory (rope access equipment, machine, supplies and materials.
• Ensure the availability of all equipment and materials needed for each company project.
• Supervise purchasing and ensure the accuracy of purchase order and deliveries.
PAYROLL OFFICER/ACCOUNTING STAFF
ACTIVE BRAND INC.
PROMOTION & LOGISTICS COMPANY
July 28, 2006 to April 30, 2008
The Unilever Philippines leading courier of merchandising materials across the region.
PAYROLL OFFICER
• Handling computation of salaries & wages of company employees
• Bank Requisition, encashment of check for payroll fund
• Distribution of Cash Salaries, Salary advance to employees, Cash Settlement and handling the Cash.
• Collecting pay slip from accounts department and sending to the concerned individual accordingly.
• Checking for any complaints/discrepancy in the salaries and correct through settlements/salary adjustment list.
• Coordinate with accounts department to rectify any discrepancies in salary payment.
• Update master payroll records, compute salaries, benefits, allowances, hours of work, bonuses, and deductions; generate payment amounts, ensure payment to staff on the specified date and maintain filing systems for payroll related documents.
• Organized and Filling of confidential documents
ACCOUNTING ASSISTANT
• In charge of Billing the statement of company clients
• Prepares Statement of Accounts for all the company clients
• Monitors Sale and Accounts Receivables of company
• Monitors Payment/Collections of company
• Communicate with customers/suppliers regarding collection issues.
• Prepares Voucher, Check for Payment
• Handles Petty Cash Fund and its reimbursement
• Checking and verification of petty cash account with supporting vouchers.
• Entry of Petty Cash Replenishment
• Monitors office supplies
• Prepare and distribute monthly reports as required.
• Ensure that the accounts are up to date and accurate.
• Entry of Operating Expenses in QuickBooks format
• Bookkeeping and Recordkeeping
Microsoft office, SAP, WIH, Procurement Tool, MYOB Premier, ALPHA Accounting System, QuickBooks Accounting
Tertiary: June 2001 - October 2005 Bachelor of Science in Accountancy University of Northeastern Philippines Iriga City, Camarines Sur
Secondary: June 1997 - April 2001 Holy Trinity College, Philippines Bato, Camarines Sur
Primary: June 1991 - April 1997 Holy Trinity College, Philippines Bato, Camarines Sur