Managing Director Assisstance
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Total years of experience :10 years, 1 Months
Manage the daily administrative functions to assist the General Manager
• Core Duties may include answering telephones, greeting and directing office visitors, responding to direct requests for information or assistance, forwarding messages, typing, filing, faxing, data entry, and photocopying, taking notes, distributing mail, and assisting with mailings and shipments or ordering supplies.
• Additional duties may include generating purchase orders and invoices and following through with Suppliers and Customers, monitoring daily attendance, handling petty cash, calculating overtime, and coordinating with HR for employee personnel-related activities and maintaining accurate records .
• Assist in collating information and creating and presentations.
• Coordinate and manage diary, travel and meeting requests.
• Schedule General Manager’s appointments, maintain his calendar and make alternative arrangements for cancelled or interrupted appointments.
• Follow through as required for work delegated by the General Manager to facilitate the completion of agreed activities.
• Prepare daily, weekly and monthly reports.
• Manage and maintain effective office procedures and efficient work flow.
• Undertake additional related responsibilities as required.
Responsible for the preparation of accounting entries daily and recorded in the accounting program of your company
Book of checks, disbursement, and compliance
Review monthly bank statement and matched
Responsible for the operation of scientific articles and presented to the audience in the lecture halls
the major responsibilities included working on financial aspects of the company
Responsible for the preparation of accounting entries and monthly financial statements and the preparation of a feasibility study and financial analysis of the initial bills
• Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize documents; handle some matters personally and forwards appropriate materials/output to the Doctor.
• Plan and coordinate arrangements for professional meeting/conferences/seminar/event (as & when require).
• Research, compile, assimilate, and prepare confidential and sensitive documents, and brief the doctors regarding contents.
• Organize interview; press meet; teleconference calls-domestic & international as & when require.
• Management of appointments & schedule follow-up
• Make domestic and foreign travel arrangements; negotiation with hotel; prepare itineraries; prepare and compile travel vouchers, maintain all travel records; screening invoices.