Temporary Position / Project Services Coordinator
ADNOC Distribution
Total years of experience :26 years, 5 Months
4/5/2014- Now : ADNOC Distribution as a “Coordinator & Legal Coordinator “ Temporary Position in the Project Management Office /Integration Functional Team for the following Projects:
1) The Acquisition of (75 ) “Emarat” Service Stations & Sharjah Port in Northern Emirates
2) The Acquisition of (25) “ENOC - EPPCO” Service Stations in Sharjah.
3) The Acquisition of (59) “Emarat” Service Stations & 3Terminals & Central Work Shop in Dubai
My Duties :
- Dealing with correspondence : preparing /editing /controlling (documents, letters, e-mails, reports, memos, summaries, presentation).
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Coordinate tasks between different departments internal & external in order to complete acquisition for all the service stations and Terminals in Northern Emirates & Dubai in order to be under ADNOC D. Umbrella as a management.
- Translate the Agreements / letters/ Memos & Reports from Arabic to English and vice versa .
- Coordinate with the concerns in order to complete all the legal (Agreements & related documents) and insure the legal subjects is done.
- Prepare different reports regarding HR, GS, Financials, Data (weekly & Monthly).. and monitored.
- Arrange meetings, prepare Agenda, taking dictation and preparing MOM in English & Arabic .
- Provide fundamental administrative duties being assigned.
- Dealing with correspondence and preparing /editing correspondence (documents, letters, e-mails, reports, memos, summaries, presentation, taking dictation and minutes).
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences.
- Preparing Agenda for UBF Associations and for Banks Committees (CEO’s Level), distributed for the concerns and preparing the report.
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to clerical staff; following up on results.
- Prepares reports by collecting and analyzing information.
- Secures information by completing data base backups.
My Duties:
- Handel all correspondences/ screen emails daily and schedules as directed by the line manager.
- Attend to all correspondence related to inquiries and executing in accordance with requirements of provisions or practices.
- Transcribe and type documents, letters, reports, memos, summaries, call memos and different statistics.
- Carry out routine information searches to respond to queries.
- Provide fundamental administrative/ and / or support activities to the work unit.
- Maintains the diary and arranges the appointment schedules for the Manager
- Preparing agenda for a meetings /distribute it for the concern staff/ taking a notes and preparing report.
- Maintain records in accordance with specific requirements of the managers.
- Develops and maintains files, documents, data files and confidential information.
- Greets and screens visitors and telephone calls
- Preparing different interviews reports
- Assisting VP and management in preparing the organization charts and slides presentation.
- Preparing different employees letters
- Preparing Balance Score Cards for employees
- Preparing training courses for employees
- Perform any other responsibilities being assigned
2-Reports:
-Review/Monitor corporate portfolio and assure quality of customers data, limits, risks, economic sectors, segment codes, and types.
-Enhancing the Cross selling, up Selling culture in the department and in the branches.
-Prepare different reports/sheets: (Productivity, Deposit Withdrawal / Acquisitions, Industry Classification, and Deals in Pipelines /Prospects, UAE & Jordan Central Bank Audit Sheets, etc).
3-Credit /Financials Analysis:
-Spreading Financials manual and in MRA system.
-Assisting RM in Credit Renewal Request and Analysis Financials.
4-Legal Documentation:
-Ensuring that standard documents with standard clauses are used by the businesses as per the Bank’s internal policies.
-Ensuring that the Legal agreements is done according to credit proposals and Head approvals
-Scan and index records of proceedings and documentary exhibits
-Following up procedures.
Administration & Banking duties as listed above
My Duties:
- Handle correspondences and paperwork/ reports independently.
- Maintain files and records relevant to the individual / group being supported and ensure that required documents are retrieved promptly when required.
- Excellent telephone manner and customer service focus.
- Provide efficient administrative support for the Manager.
Using Computer for Typings English Specially and Arabic Reports and Using Charts Programms) in Addional Secretarial works.
Excecutive Secretary for Structural Adjustment & Policy Support Project (Management Partner) this Project pased in Amman Supporting by Canadian International Development Agency (CIDA) - I performed all the Secretarial Works and also designing the Charts for the Project by using (Computer Programms)- ORG Plus and Power Points.
81% degree
2 years Diploma - 71% degree
