Accounts Payable Supervisor
PROSCAPE LLC
Total years of experience :21 years, 0 months
• Manage the AP Team (Four accountants and two assistant accountants) for daily operations
• Preparing monthly Reconciliation of local and overseas suppliers; and reviewing entries made to various financial records as per proper coding and proper accounting procedures
• Ensure accurate provisions/accruals are recognized and established for major company expenditures (i.e. fuel, machinery hire, vehicles, camp, telecom, labor supply etc.) using sound bases and assumptions
• Steward for the cash flow position from AP trade ensuring targets/budgets are met
• Assist in managing payment online/cheque/LC runs to ensure timely payment to suppliers taking advantage of all discounts and special terms.
• Review accuracy of all third-party supplier and intercompany transactions including funding and recharges made and ensure intercompany mismatches are kept at a minimum during the period close
• Assist in managing and maintaining supplier vendor master, analyze and review vendors’ statements for advance payments, vendor communication and follow up on past due items
• Gather and analyze financial data for incoming business intelligence tool and other ad-hoc analysis
• Work directly with the procurement team in maintaining strong supplier relationships and payment terms.
• Manage and control petty cash within the budget and responsible for the employee advance recovery
• Manage the AP Team (two accountants and two assistant accountants) with daily operations and month-end close processes
• Preparing various MIS reports including monthly financial statements, monthly cash flow, monthly payments, etc
• Mapping of procurement, AP and treasury processes to identify potential process improvements (i.e. affiliate invoicing end to end process; staff-related claim/reimbursement process)
• Responsible for preparing Corporate office expense summary for UAE and Regional Office expenses summary for Middle East Region and reporting to UK head office
• Preparing various reconciliations: Bank, GL, Vendor and Intercompany reconciliation within UAE and other countries
• Manage funds for all disbursements to third-party suppliers, affiliates and regional expenditures
• Interact, coordinate and liaison with internal and external auditors to answer queries and clarify points in the financial statements, balance sheets etc.
• Undertaking any other similar duties and assignments as required and directed by Finance Manger or Chief Financial Officer
• Manage a team ( 3 accountants, 5 collection officers and 2 data/stock entry operators ) handling Accounts Payable and Accounts Receivable functions and day-to-day operations of the business
• Prepare Profit & Loss Account and Balance Sheet on a monthly basis
• Prepare journal entries and reconciles general ledger and subsidiary accounts; prepare monthly financial statements, including distributing monthly revenue and expenditure reports to departments
• Responsible for processing all Payables, Receivables and handling the financial needs of the organization.
• Responsible for staff deductions and assisting the payroll department for reconciliation of the payroll register
• Booking and amortization of prepaid expenses
• Exercises control over the payment to creditors and assist in collection from debtors
• Obtaining invoice request with all supporting documents & preparing invoices and ensure timely submission of invoices to the customers
• Analysis and interpretation of financial statement with the help of accounting ratios.
• Plan, organize and the schedule of appointments/ business meetings; Monitor daily office activities
• Tracks receivables; reconciles monthly accounts receivable
• Calculate the rebates on the purchase
• Coordination with each of the departments relating to deliveries, shipments and other things as it may be deemed necessary
• Plan, organize and schedule of appointments/business meetings; Monitor daily office activities
* Finalization of Accounts of different types of Business organizations; like shops, stone crushers, Garments Exporters etc.
* Preparation of different types of forms (for Sales tax authorities and Income tax authorities) with the help of MS Excel.
* Writing Cash book.
* Bank related and office routine Admin work.
* Maintaining Stock Registers.
* Handling Payroll and reconciliation of salary.
* Verification of all documentation before booking into the system.
* Bank related and office routine Admin work.
* Filing and organization of files, such that everything should be properly done; intra-office documents are given the correct reference numbers
Main - Finance
Main - Finance and Accounts
Main - Accounts Sub - Marketing and Cooperation