Project Coordinator
TUV NORD
Total years of experience :13 years, 3 months
• Reviewing the Inspection Notification received from client against Inspection and Test Plan, Material requisition, Client Specification and organize suitable Inspectors/Expeditors to perform Inspections and expediting at Worldwide Vendor Locations liaising with affiliates.
• Experience dealing with Major End User and EPC clients like ADNOC Offshore, NPCC, ADNOC Onshore, ADNOC Sour Gas, KNPC, Exterran, Galfar, CAE, NMDC, PALL, DOPET, GPIC, ABB, Equate etc.
• Issuance of Work order to suppliers in Kissflow, review of inspection report prior to submission to client to ensure the Scope of inspection is completely covered during the visit an as per the Procedure/ Specification and ITP.
• Monitor Non-Conformances, observations and punch list and ensure closure before release
• Prepare Monthly and weekly report/time sheet for submission to client, prepare cost summaries for invoicing, monitor estimate vs actuals against the Purchase Order received (PO), compile documents for invoicing and ensure posting of the same in clients system/ mails.
• Evaluate supplier for the capability, resources to perform the inspection activity assigned to them.
• Onboarding of supplier and affiliates around the world performing technical and financial audits, ensuring quality requirements are followed, raise purchase requisition and monitor budgets and services orders.
• Supervises and coordinates the activities of the Inspectors, including coordination with clients and discipline Engineers involved with Inspection at Site and Vendor locations.
• Reviewing of the contract between the client prior to start the assignment.
• Collecting Assignment Packages from clients for the approved assignment.
• Coordinating with inter-offices and or associate offices for assigning the jobs.
• Review and forward the assignment documents to inspectors prior to the visit.
• Maintain visit summary log (Excel File) to update the summary of the submitted / pending / anticipated reports.
• Reviewing of Inspection Reports, Release Notes and other documents to verify the completeness of activities as per Inspection and Test Plan and to ensure that the materials are accepted in accordance with the requirements.
• Submission of all deliverables to clients such as Inspection Report, Inspection Release Note, attested MTC’s/Test reports etc. Same through the inspection management Software if any.
• Technical coordination between the client and inspector’s prior, during and after the inspection.
• Responsible to clarify the client comments or queries if any.
• Helping Manager with Tender Documentation
• Preparing invoice summary sheets, timesheets and cost reports to be shared with client for approval on timely basis prior to issuing invoice.
• Recruitment of Inspectors and expeditors, qualifying and registering in company systems, arranging interviews and onboarding.
• Review of the inspector CVs which are suitable for the received enquiry. Formatting of CVs to TUV format.
and Engineering Clients, including KPNC, British Petroleum, Sasol, Fluor, NPCC, Samsung Engineering, SKEC,
PDO, Petrofac, SECL, KPJV, TSHJ, Zachry, Burns & Mc Donnell, Clough, Chiyoda, Air Liquide etc. Quality checks, review, control and issuing of reports ensuring all assignments, internal, external and customer supplied documentation and information are entered into internal database. Liaise between Project and Customers on a daily basis maintaining good working relationships. This role assures that technical resources including subcontractor operations are carried out safely and professionally.
Familiar with Client software’s such as Coreworx, Aconex, TR inspection Management and in-house ERP.
Competence assessment of technical and contracted resources, along with reviewing customer required scopes of work, and as required. Review of inspection reports, Formatting CVs.
Technical review of the assignment packages from the client and to prepare assignment instructions to the inspectors for each assignment.
Technical review of all deliverables, but not limited to -
Inspection report
Expediting report
Audit report
Outstanding works list / Punch list
Release reports
Non-Conformance reports
Supporting documents to inspection / expediting / audit reports
Liaise with the Client coordinators for
Clarifications on the technical matters before, during & post inspections
Handling the client queries & concerns
Liaise with the internal coordinators for
Deliverables which has not yet been received from the inspector
Pending feedbacks / responses from clients / inspectors
Pending deliverable submissions
Investigate on comments / complaints from clients and provide results of investigation to Technical Manager.
Perform surveillance visits of EE Field personnel (independent / support as designated by Technical Manager) for inspection & expediting assignments.
Assess the CVs of the new inspectors for competency evaluation and provide feedback to the Technical Manager prior to taking them onboard.
Assess the inspector’s performance throughout the project/assignment cycle and capture the performance indicators and provide feedback to Technical Manager.
Carried out Vendor inspection for various clients at various vendor locations in UAE
Attend client meetings and assist with determination of project requirements
Assist the Director in the drafting and issuance of project proposals, Quotations, preliminary schedules
Prepare project organization and communication charts
Chair site meetings and distribute minutes to all project team members
Track the progress and quality of work being performed by Inspection Engineers.
Familiar with ISO 17020:2012
Management Representative for ISO 17020:2012 Accreditation.
Effectively and accurately communicate relevant project information to the client and project team
Ensure clients’ needs are met in a timely and cost effective manner
Review field inspection reports and Check List from Inspection Engineers throughout the lifecycle of the project.
Prepare substantial completion certificates and ensure all required project close out documents are obtained
Communicate ideas for improving company processes with a positive and constructive attitude.
Keep the Director and others informed about project status and issues that may impact client relations
Work includes fabrication and erection of steel structural such as chimney support structure, coal bunker support structure, LDO tank, HFO tank and Chimney Flue Can.
Supervise and inspect fabrication and completion for steel work and welding
Planning subcontractor’s activities and monitoring the progress
Interaction with clients regarding work progress.
Inspecting and certifying weld visual.
Witnessing NDT, reviewing and approving of NDT test.
Preparing Fit-up and weld visual report.
Co-ordinate with Site in charge for the site activities
Carrying out Welder Qualification Test etc.
Preparation of monthly Material Reconciliation report.
Submit the daily progress report to the consultant.
Supervise work progress, quality and HSE conditions.
Verify the subcontractors work according to the QA plan
Contributed to team meeting to improve production
Responsible for all fabrication activities.
Interpretation of radiography films.
Inspection of Sand blasting and Primer Coating.
To ensure that work is being carried out according to the project plan and priority list by client.
Preparation of measurement sheet and RA Bill
Supervise and inspect fabrication and completion for steel work and welding
Work includes fabrication and erection of steel structural.
Supervise work progress and quality
Get the drawings and study about the work.
Interaction with clients regarding work progress.
Submit the daily progress report to the consultant.
Analyze and make report of UT (Ultrasonic testing) joint specified in the drawing.
Inspecting and certifying weld visual.
Preparing Fit-up and weld visual report.
To plan, schedule and allocate daily maintenance workload to the section Technicians
Supervise work progress, quality and HSE conditions
Structural steel fabrication of 4000Mt weighted pipe rack.
Contributed to team meetings for value engineering purposes.
Responsible for all fabrication activities.
Material Reconciliation
To ensure that work is being carried out according to the project plan and priority list by client.
Arrange materials required on the basis of drawings received.
Planning subcontractor’s activities and monitoring the progress
Preparation of RA Bill
