Administrator
Ras Girtas Power Company
Total years of experience :21 years, 7 months
Payroll in SAP HCM:
• To maintain Compensations & Benefits (Staff Medical Claims, Education Claims & other benefits as per company policy) in SAP.
• To run final payroll at the month end.
• To reconcile SAP Generated Payroll results with company Payroll Sheet in M.S. Excel.
• To run off-cycle payroll for perdiem, bonuses or any other advance/pending payments.
• Full & Final payments calculations & processing for the resigned staff.
Recruitment:
Pre-Recruitment Formalities:
• To assist HR Manager in maintaining Manpower Report in line with the already approved number of vacancies.
• Liaison with the respective departments to initiate recruitment for the targeted vacancies.
• Understanding the requirements thoroughly, and successfully recruiting professionals for the same within a time frame.
• Interacting with the technical panel and understanding there requirements.
• Sourcing suitable candidates through company designated recruitment agents.
• Short listing, co-ordination, scheduling & interviewing candidates to assess skill match.
• Conducting telephonic or personal interviews with the candidates and getting preliminary information regarding Salaries, Availability, Notice period, Experience, Expected Salary etc.
• Submission of Short-listed profiles & scheduling Interviews of the short-listed candidates with the relevant Technical Head.
Post Recruitment (Joining Formalities):
• Issuing offer letters and appointment letters to new employees.
• Coordinating with Public Relation Department for mobilization and demobilization activities of the newly hired employees.
• Standardized the joining formalities process of new employees (Welcome circular, Introduction, Employee Code, ID Cards, Stationary, Bank Account, Reference check, IT & Fingerprint registration for attendance, arranging safety Induction etc.)
• Making HR Induction of the new employees to make them aware of the organization policies, procedures, facilitating their interaction with different functional heads of the different departments.
• Hiring of new staff in SAP.
• Ensuring compliance of all the labor laws of the State of Qatar related to the employment of expatriates and Qatari Nationals.
Employees Relations:
Appraisals:
• Keeping records of employee's status change i.e. Confirmation, Probation.
• Maintain Appraisal Details (KPI reports, any Explanation or Warning letters issued) and forwarding it to the HOD for the further procedure.
Admin Role:
• Assisting the HR Manager in developing and maintaining the Company’s HR policies and procedures.
• Prepare various HR reports and assist in consolidation of date for reports to be submitted by the H.R. Manager.
• Assisting the HR Manager in facilitating the conduct of events organized by the section.
• Update employee’s records in SAP Leave Management - time keeping, leave records and personal files.
• Update and process all statutory requirements related to expatriates working for the company: work visa, residence permits, QID and exit permits.
• Liaison with the service provider to ensure that the company provided transportation from the respective accommodation locations to the site and back are being carried out as scheduled.
1. To effectively communicate and implement all HR policies and procedures to the relevant stake holders.
2. To conduct manpower planning process in conjunction with concerned Division Managers for resource requirements.
3. Coordinate with the Recruitment Executive to ensure completion of all manpower requirements within the agreed cycle time.
4. Receiving vendor invoices as per purchase agreements and Purchase Orders (POs) issued and issuing of checks.
5. Address all employee queries and issues in a time bound and efficient manner
6. Assisting Facility Manager to develop, implement and maintain systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.
7. Coordinating with Accounts Department for monthly closing of financial records and posting of month end information; ensuring accuracy of financial statements.
8. Record keeping of all the site staff and to enter status change information into project accounting software to ensure employee information is accurate and up to date.
9. Provide accounting assistance to project managers and operations staff; responds to financial questions/concerns to meet business needs.
10. Act as a liaison between the company, government and external accountants to meet information needs and to ensure that proper information is maintained for historical purposes.
11. To select and hire employees for the groups mentioned above. Trains and evaluates employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions. Motivates and rewards employees including providing salary increases, bonuses and promotions within allocated budgets and company guidelines.
12. To make travel arrangements for local & international staff. (Booking of Air Tickets & Rental Vehicle arrangements).
13. Managing employees attendance, leave record and prepare their Time-Sheets at the end of the month.
14. Assisting Facility Manager to maintain site expenses within company allocated budget. Forecasting monthly budget and send to head office (USA) for approval.
15. Managing site security by supervising security guards at site and making surprise visits to make sure they are securing the place more efficiently.
16. Making arrangements for boarding & lodging facilities available for local & international guests.
17. Handling of daily Petty Cash expenses.
18. Organizing company meetings and prepare minutes of meetings.