Procurement Administrator
Khidmah LLC
Total years of experience :14 years, 3 Months
1. Preparing Quotations based on the complete information received from Site Team
2. Sending quotations to client for approval
3. Sending approvals to Site Coordinators/Team to proceed to work after payment confirmation
4. Preparing Cost Comparison Sheets
5. Raising Purchase Requisition (PR) on SAP
6. Follow-up with procurement to get the signed LPO
7. Upload the documents and route the PR on SAP
8. Sending LPOs to the sub-contractors
9. Follow-up on delivery/service.
10. If there is any purchase return after the invoice submission, communicate with vendor to send the Credit Note and submit to Document Control.
11. Preparing various reports like Status Report, PR report, etc. Item can be generated from SAP
12. Sourcing new subcontractors
13. Follow-up with Accounts Payable and Treasury team for Sub-Contractor’s Outstanding payment or advance payment if any
14. Work on Open PRs/LPOs
15. Service escalations complaints - to be resolved as per agreed time
* Perform accounting and clerical functions to support supervisors.
* Compile and sort invoices and checks.
* Calculating and checking to make sure payments, amounts and records are correct.
* Managing petty cash transactions.
* Issue checks for accounts payable.
* Record business transactions and key daily worksheets to the general ledger system.
* Record charges and refunds.
* Support accounting personnel.
* Input type vouchers, invoices, checks, account statements, reports, and other records.
* File and tally deposits.
* Match invoices to work orders.
* Process bills for payment.
* Arrange for money to be delivered to bank.
* Visa processing, Cancellation, Temporary and permanent work permits, work related to Ministries.
None
none
