HR & Admin Manager
BBI Consultancy
Total years of experience :10 years, 10 Months
Maintains the work structure by updating job requirements & job descriptions for all positions.
Develops/Updates the Organization chart.
Responsible for Recruitment procedures
Reviewing applications, managing interviews and tests and creating a shortlist of candidates.
Briefing the candidate about the responsibilities, salary and benefits.
Conducts new employees orientation program & explain to the new employees their responsibilities to foster positive attitude towards Company goals.
Updating employees files concerning their papers, insurance, job description & evaluation performance etc.
Ensures applying the attendance policy to provide the monthly attendance report for the payroll, including leaves, overtime & update the employees leaves balance.
Implements & Develops Human Resources policies & Procedures.
Responsible for handling the benefits (e.g. Medical Insurance, Mobile Allowance, etc.)
Resignation process "conduct exit meeting & discuss reasons for resignation"
Conduct HR surveys at regular preset intervals, or as per occasions (e.g.: exit survey, employees satisfaction survey, etc.)
Responsible for training procedures (e.g. collect training needs, prepare training plans & schedule Internal/External training programs).
Maintains management guidelines by preparing, updating, & recommending human resource policies, procedures & documentation.
Implements & develops the Performance Management System.
Ensures planning, monitoring, & appraisal of employee work results by scheduling management meetings with employees; hearing & resolving employee grievances; counseling employees & supervisors.
Maintains monthly budget spreadsheet that includes salaries, bills, rent, all office requirement and emergency allowances.
Prepare monthly sheet for salaries (daily attendance, vacations and permits, overtime, KPIs, penalties and rewards)
Managing and organizing the HR filing system.
Employee Files preparation and receiving the required hiring documents.
Conduct the investigation of the violating employees according to the company's regulations.
Conduct the Exit Interview with the employee.
Responsible for Administration Duties:
Objectives to assist the management in implementing required organizational changes to achieve companys mission and vision.
Keeps employees records up-to-date by processing employees status changes in timely fashion.
Office Administration (Managing the company office and assures that everything is ready for a new working day, Follow up office boys and assures that they do their job as directed, Managing the office purchases (kitchen needs, office equipment, computers, etc.), trace office bills and rent and ensure everything is paid in time.)
Maintains monthly budget spreadsheet that includes salaries, bills, rent, all office requirement and emergency allowances.
Handle all employees Stuff (Accommodation, Meals, water, Stationery, Transportation
Maintains the work structure by updating job requirements & job descriptions for all positions.
Develops/Updates the Organization chart.
Responsible for Recruitment procedures
Reviewing applications, managing interviews and tests and creating a shortlist of candidates.
Briefing the candidate about the responsibilities, salary and benefits.
Conducts new employees orientation program & explain to the new employees their responsibilities to foster positive attitude towards Company goals.
Updating employees files concerning their papers, insurance, job description & evaluation performance etc.
Ensures applying the attendance policy to provide the monthly attendance report for the payroll, including leaves, overtime & update the employees leaves balance.
Implements & Develops Human Resources policies & Procedures.
Responsible for handling the benefits (e.g. Medical Insurance, Mobile Allowance, etc.)
Resignation process "conduct exit meeting & discuss reasons for resignation"
Conduct HR surveys at regular preset intervals, or as per occasions (e.g.: exit survey, employees satisfaction survey, etc.)
Responsible for training procedures (e.g. collect training needs, prepare training plans & schedule Internal/External training programs).
Maintains management guidelines by preparing, updating, & recommending human resource policies, procedures & documentation.
Implements & develops the Performance Management System.
Ensures planning, monitoring, & appraisal of employee work results by scheduling management meetings with employees; hearing & resolving employee grievances; counseling employees & supervisors.
Maintains monthly budget spreadsheet that includes salaries, bills, rent, all office requirement and emergency allowances.
Prepare monthly sheet for salaries (daily attendance, vacations and permits, overtime, KPIs, penalties and rewards)
Managing and organizing the HR filing system.
Employee Files preparation and receiving the required hiring documents.
Conduct the investigation of the violating employees according to the company's regulations.
Conduct the Exit Interview with the employee.
Responsible for Administration Duties:
Objectives to assist the management in implementing required organizational changes to achieve companys mission and vision.
Keeps employees records up-to-date by processing employees status changes in timely fashion.
Office Administration (Managing the company office and assures that everything is ready for a new working day, Follow up office boys and assures that they do their job as directed, Managing the office purchases (kitchen needs, office equipment, computers, etc.), trace office bills and rent and ensure everything is paid in time.)
Maintains monthly budget spreadsheet that includes salaries, bills, rent, all office requirement and emergency allowances.
Handle all employees Stuff (Accommodation, Meals, water, Stationery, Transportation
Recruitment:
• Handling the recruitment cycle from the request process till the final selection for the suitable Candidates.
• Recruiting candidates for both urgent & planned vacant positions basically relying on existing CVs bank besides placing job announcements on the web& referrals.
• Figure recruitment needs with department managers, Prepare requirement. Announcements using different means ads, requirement agencies, etc.
• Source and attract candidates by using databases, social media etc.
• Screening (Entry, Senior & Managerial levels) candidate’s resumes and job applications.
• Follow up all recruitment activities till final selection and hiring.
Personnel:
• Maintain employment and other personnel records regarding administrators and staff on memorandum of including timely and accurate updating of electronic applicant and employee databases.
• Distribute, receive, record files like job applications, transcripts, fingerprints, credentials and other information.
• Prepare, update, maintain and process a variety of forms, reports, records, schedules, lists and files according to established policies, procedures, and regulations, verify and post information as necessary to assure completeness and accuracy.
• Provide statistical information as requested by the Director of Human Resources (Balance Leaves, Overtime, Lateness, Head Count for each department and turn over analysis).
• Compose letters, memoranda, lists and other materials according to established procedures.
• Perform other duties as assigned.
• Conduct the investigation of the violating employees according to the company's regulations.
• Conduct the Exit Interview with the employee.
Organization Development:
• Maintains the work structure by updating job requirements & job descriptions for all positions.
Develops/Updates the Organization chart.
Maintains management guidelines by preparing, updating, & Establish rules and regulations.
Status a functional structure each department.
Develop and implement HR strategies and initiatives aligned with the overall business strategy
Directs the needs assessment for training and staff development to enhance the effectiveness of employee performance in achieving the goals and objectives of the company.
Identifies and incorporates best practices and lessons learned into program plans.
Consults with management on performance, organizational and leadership matters. Conducts needs assessments to determine measures required to enhance employee job performance and overall company performance.
Bridge management and employee relations by addressing demands, grievances or other issues
Support current and future business needs through the development, engagement, motivation and preservation of human capital
Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
Oversee and manage a performance appraisal system that drives high performance
Maintain pay plan and benefits program
Responsible for two Cement factories in the following:
• Handle the Leaves Database (annual, sick)
• Handle the monthly attendance.
• Handle all employees Stuff (Accommodation, Meals, water, Stationery, Transportation).
• Handle the Medical Insurance from contract to deliver the service.
• Using social media to advertise positions attract candidates and using headhunting.
• Receiving & screening applications and Resumes.
• How to lead and how to manage the system work.
• Preparing CVs and correspondence to forward to Heads in respect of suitable applicants.
• Completing the interviews for applicants.
• Applications design for applicants
• Monitor form itinerary according to schedule on the basis of achieving the desired goal achieved.
• Organizing the functional tasks of the employees within the work system.
• Provide basic counseling to staff that has performance related obstacles.
• Monitor staff performance and attendance activities.
• Prepare, develop and implement procedures and policies.
• Organize staff training sessions, workshops and activities.
• Write the weekly reports.
• Solve the System Problems.
• Set Process and procedures for each department to implement in system
• Create the Purchasing Request and Purchasing
• Follow & review the PGR
• Create the Service Contract on SAP
1. Recorded the daily invoices for the supplier in SAP.
2. Review the balance of each supplier & compare it withthe supplier.
3. Review every check for the supplier &approved to issue it.
4- prepare all report concerning to the supplier
professional diploma in Developing Human Resources
" Misr University for Science & Technology " 6th Of October City Faculty of Business & Economic Major Accounting (section English) Grade (very Good) 3.42
1. Introduction to Computer 2. Windows vista &xp 3. Discovering the Internet 4. Excel 2007 for Accounting 5. Access 2007Core 6. Accounting macros 7. Small Business Accounting 2007 8. Accounting with computer 9. Banking with computer 10. CV& Interview Skills