Sales Admin Support
GAS Arabian Services Co. Ltd.
Total years of experience :17 years, 2 Months
Supporting Sales Engineer and coordinating sales-related activities within the company, they contribute to achieving sales targets. Also, our company deals services to Petrochemical and Oil and Gas Co., such as SABIC, ARAMCO, YASREF, CRISTAL, LUBEREF and MARAFIQ.
Contribute to customer satisfaction by ensuring the accuracy and timely processing of orders.
We input orders to the company’s Logs and ensure that orders are processed in line with customers’ delivery requirements.
We also provide information to the finance department on processing Invoices and following up due payment from customers.
Coordinating all operating systems including ensuring that telephones, computers, printers, photocopiers, recycling, etc are kept in good working order, including maintaining supplies for operating systems and arranging technical support when required.
Coordinating office supplies including making orders and maintaining stationary and mail supply levels.
Receiving and coordinating incoming correspondence, including collecting and distributing mail.
Distributing and recording all RA Petty Cash transactions and acquittals.
Coordinating staff amenities and provisions.
Checking for existing records and status of applicants referred by Management /BOD/ various ADB staff as well as those inquiring/following up on status of their application.
Monitoring /Updating of ARC applications, printing and filing of PS Jobs application.
Encoding, Updating of Gen. Ads applications using Oracle Database.
Preparation of applicant status sheet using Oracle Database
Encoding status of PS Jobs applications (e.g. regret outright, KIV close file of non-member country applicants, etc. - ADB BPHR Core HR User)
Printing of ARC applications during peak load or in the absence of regular staff in-charge.
Encoding of Regrets Outright for ARC Applications, Monitoring and Filing Disposal of ARC Applications.
Distribution and updating status report on General Referral Memos for Current and Anticipated vacancies to various departments.
Assisting BPHR Consultant in sourcing women applications for various current vacancies by reprinting applications previously referred to Departments; checking their status and printing status sheet.
Liaison to ADB BPHR Recruitment Group; CTAC, CTL, Travel, Panel Documents, Panel Minutes, Courier.
Prepare memos, report, email and other related documentation request from the head office and Shop Manager.
Making Invoices for every Sub Contractor every end of the month.
Maintain absolute Confidentiality of daily sales and other complicated documents from shop.
Prepare monthly Petty Cash needs for the expenses of our Shop.
Prepare Logistic Documents for sending out of the country thru FedEx and DHL.
Responsible for maintaining and checking Computer problems, updating Antiviruses and Trouble Shooting routers.
Responsible for carrying out instructions, directives and procedures involved in carrying out Recruitment operations.
Maintain absolute confidentiality of salaries and benefits/recruitment processing pertaining to either candidate or post status.
Ensure completeness of all applications received, either from agents or from local applicants.
Prepare memos, reports, emails and other related documentation pertaining to the processing of a candidate as required by the Recruiting Director/Recruiting Specialist
Maintain/update Recruitment Status reports coherent with the actual candidate processing.
With direct supervision of the Recruiting Director/Recruiting Specialist, coordinate with Hospital departments in retrieving required data and information in carrying out and finalizing candidate document processing, and to follow-up, if required.
Organize and maintain a systematic documentation in preparation for a successful deployment of a candidate.
Assume duties and responsibilities of colleagues in case of annual leave/ vacation/absence.
Encoding Memos and Statistical report for each department.
Prepares and encode overtime of a certain employee.
Updates 201 files of a certain employee.
Prepares weekly staffing schedule.
Assist and train new employee for all clerical job and using an automated system which is Hospital 2000.
Records and report minutes of the monthly unit meeting.
Communicates both verbally and non-verbally with patients, families, guests, and the patient care team in a courteous, caring, and professional manner (telephone, intercom, person-to- person)
Performs all clerical-related nursing unit duties.
Performs inventory checks, requisition of all nursing unit office supplies minor equipment, and miscellaneous items to ensure each unit maintains functional level of supplies
Maintains and organizes complete medical records, unit files and transcribes orders per policy
Assembles medical record at time of discharge according to established standards
Maintains composure under stress and assist in problem-solving in the unit to maintain efficient and quality unit operations.