Project Administration Officer
Sri Lanka Red Cross Society
Total years of experience :10 years, 6 Months
Performed by coordinating all Administrative & Finance functions between National Head Quarters, American Red Cross and six Sri Lanka Red Cross Society Branches in Western and Southern Province (under the project of Psychosocial Support Programme which mainly benefits to the Tsunami Effected resilience in these districts) with in followings;-
Verify in the month end financial reports receiving from the branches before forwarding them to National Head Quarters (NHQ) and American Red Cross (ARC).
Organize meetings, workshops, training programs, etc.
Coordinate all the Administrative and HRM issues of the staff members under the project with NHQ and ARC.
Handled the Project NHQ budget (preparing forecasts and etc)
Assist with all Managing Directors/ CEO’s day to day official correspondence and activities and in addition assist to AGM - Credit and Operations, AGM - Finance and Senior Manager and Marketing and Business Development Manager.
Work performed in preparing staff contract letters, leave, memos, general correspondence, organizing staff and board meetings, preparing meeting minutes, responding to emails of relevant officers.
Assist with all Managing Director’s day to day to work in addition work with HR Manager in some of HR related work.
Personal Correspondence (including confidential) of the Managing Director, such as dairy maintaining, flight booking, hotel bookings, airport pickups, attending all the meetings held by Managing Director, taking meeting minutes.
Apart of these work involved in Human Resources work too (Motivation, Counseling employees, handled an Inquires of employees, etc).
Assist with all office Secretarial, HR and Administrative work to all relevant officers.
Preparing all Children’s & Staff personal files, EPF & EFT.
Employees and Children’s Insurance and Staff Leave.
Sponsorship correspondence such as writing letters to sponsors about the child development etc.