Hoda Imbabi, HR Administration Officer

Hoda Imbabi

HR Administration Officer

Kuwait Oil Tanker Company

Location
Kuwait - Al Farawaniyah
Education
Bachelor's degree, Diploma in Financial Accounting
Experience
25 years, 8 months

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Work Experience

Total years of experience :25 years, 8 months

HR Administration Officer at Kuwait Oil Tanker Company
  • Kuwait
  • My current job since August 2012

Compile and maintain personnel records and personnel files in order to support HR professionals in their day-to-day operations and provide accurate and up to date personnel information.

HR Administration Officer at Universal Food Company
  • Kuwait
  • October 2011 to July 2012

Prepare & arrange visa documents for new international hires, Coordinate with Government Relation Representative Supervisor for new visas, typing required documents.
Coordination with Admin Manager & Government Relation Representative for renewal of residency & municipality cards.
Updating company, branch, franchise and employee files upon receiving required documents.
Maintaining HR System for expiry documents to be reissued accordingly.
Reservation for air tickets for annual leave employees, new international hires, with coordination of HR Manager.
Coordinate with Transportation In charge for residency & municipality schedules with coordination of HR Manager.
Following up with Admin Manager for renewal of residencies & municipality cards.
Maintain confidentiality in all aspects of company, staff and external authorities.
Perform general clerical duties to include, but not limited to filing, copying, faxing, mailing.
Set up and coordinate interviews, meetings.
Following up with clearance officer for the overseas shipment.
Typing of correspondence, reports and other documents.
Performing any other tasks assigned by the management.

Administration / HR Officer / Executive Secretary at Mohamed Naser Al Sayer & Sons Est. W.L.L. - Toyota
  • Kuwait - Al Farawaniyah
  • September 2006 to May 2011

Responsibilities & Duties:
 Performing secretarial work and solving work problems on duty.
 Filing correspondences, maintaining files in a neat and orderly manner in order to retrieve information effectively.
 Follow-up, registering incoming & outing correspondences.
 Meeting visitors coming to the office, answering and placing telephone calls and taking down and passing on messages.
 Carrying out related duties such as operating personal computers, copying machines and other office supplies.
 Typing in good speed for English and Arabic, proofreading a variety of material such as letters, memoranda, reports, faxes … etc.
 Calculation of the annual leaves, sick leaves & business trips.
 Follow-up of all appointment measures & reception of employment request from group’s companies, and also ending of service.
 Issuing of salary & experience certificates.
 Follow-up of employee’s residences (renewal / transfer)
 The salary letters.
 Continuation of the companies recording in the ministries.

Executive Secretary at Modern Development Company
  • Kuwait - Al Kuwait
  • October 2005 to August 2006

Providing administrative and secretarial support to senior management executives including, but not limited to greeting visitors and answering the telephone; receiving and distributing mail and correspondence; gathering data and compiling various reports for management; conducting projects and assignments; photocopying materials; maintaining files; ordering supplies; and issuing correspondence.

Executive Secretary / Accountant at Group Car Company
  • Kuwait - Hawali
  • May 2005 to September 2005

Performing clerical duties for a company's accounting department. Handling the usual office responsibilities such as answering phones, faxing documents and greeting customers and clients. Looking over an accountant's work, double-checking financial forms to make sure they are free from errors.

Executive Secretary at Economical Group for Development & Investment Company
  • Egypt - Cairo
  • July 2003 to March 2005

Reporting to the top official.• Responsible for all confidential matters pertaining to the Top Management in the interest of the company.• Preparation of agenda for meeting in advance and arrangement of facilities for meeting. • Provide assistance / Preparation of Presentation for GM and Board Meetings.• Record the meeting discussions and prepare the action minutes. • Maintain calendar and ascertain the events for the top management presence. • Compose correspondence/ reports from the top management dictation and own initiatives. • Managing travel & booking arrangement for top management as per travel plan. Co-ordinate with other departments to collect information so that the same is provided to the Top Management.

Training Coordinator at Expert & Professional Excellence for Training & Consultation
  • Egypt - Cairo
  • January 2003 to June 2003

Maintain all files pertaining to training contracts and course offerings. Present core training content and coordinate the presentation of core materials by other trainers. Schedule trainings and secure training sites. Develop, revise and implement custom and standard training packages.

Office Manager at A.M. Medico Company for Import and Export
  • Egypt
  • January 2002 to December 2002

Maintaining office services, supervise office staff, maintain office records, maintain office efficiency and Design filing systems.

Training Coordinator at Consultation & Computer Training Center – Mansura University
  • Egypt
  • January 1998 to November 2001

Performing secretarial duties, preparing and scheduling training courses. Developing the Center’s activities to the public. Arranging the Center’s conferences.

Education

Bachelor's degree, Diploma in Financial Accounting
  • at Faculty of Commerce
  • September 2002
Bachelor's degree, Bachelor of Science in Accounting
  • at Faculty of Commerce
  • May 1997

Specialties & Skills

Administration
Answering Phones
Preparation
Science
Issuing
Managing & Administration Works
Advanced Internet & Email Skills
MS-Office
Presentation Skills
Arabic/English Typing
File Management
Interpersonal Communication Skills

Languages

Arabic
Expert
English
Intermediate