Group HR Assistant Manager
Group Of Companies (Family Business)
Total years of experience :15 years, 0 months
HR Operations:
- Establish and maintain relationships with line managers to stay abreast of current and future employee relations issues in order to improve employee relations and services.
- Monitor the processing and maintenance of employee data (compensation and benefits, performance results, promotions, job titles, personal information, etc.) to ensure that all employee files are kept up to date.
- Manage employee-related affairs (complaints, leaves, grievances, etc.)
- Manage All HR Service (residents, new arrivals, labor cards, new & renew Iqama’s ID, issue driving license, renew cars license, cars insurance, issue salaries bank accounts, updating salary accounts data issue Family Visas & iqamas, Medical Insurance, profession change for employees, transfer Iqama, issue Exit-Reentry (multiple - single - final) Visa, Commercial & Work visit Visa Management, Prepare, authorize and attest employees’ contracts, Register & renew membership in Saudi Council of engineer, Register & renew membership in Saudi Organization for Certified Public Accountants, Other services related to passport department and Professional on MUQEEM/ABSHER/LABOR OFFICE/GOSI)
Recruitment:
- Review manpower requirements and manage recruitment activities including screening, interviewing, and selection - in coordination with other line managers.
- Supersize the on-boarding and inductions conducted by the Employee Service Officers, and follow up with the employees’ line managers.
HR Policies and Procedures:
- Communicate HR policies to line managers, support in the review and improvement of the same and ensure the alignment of policies and procedures to adopted practices within the company.
- Manage the review and execution of HR policies pertaining to Separation, Grievance Handling, and Standards of Conduct, and recommend improvements while ensuring compliance with local labor laws and regulations.
- Manage grievances and separation cases (due to termination, resignation, etc.) in coordination with the concerned employee’s line manager, and supervise the issuance of all documents/ payments that ensure the employee receives his/ her end of service entitlements.
- Advice line managers and employees on disciplinary actions arising from violations, poor performance, long-term absence, etc. to ensure they resolve problems and disputes as per the set HR policies and procedure and escalate serious problems to the Director - Human Resources.
Statements and Reports:
- Prepare timely and accurate departmental statements and reports to meet and department requirements, policies, and standards.
Related Assignments:
Perform other related duties or assignments as directed
Human Resource:-
•Assist with recruitment and arrange interviews.
• On-boarding of new staff.
• Manage the documentation and follow up for visas and work permits.
• Assist staff new to KSA with finding accommodation, getting around, opening bank accounts etc. - help them settle in quickly and easily.
• Organize business cards.
• Apply / oversee the application for visit and short term work visas.
• Apply / oversee the application of visa and residency, including liaising with external parties.
• Advise the Dubai HR team on KSA labor law and norms.
• Leave tracking and approvals.
• Day to day HR duties including letters, staff records, NOCs, information for payroll.
• Report on HR and office matters.
Office Management:-
• Ensure the office is supplied with stationery, letterheads, toners and other items required for the team to work.
• Independently communicate with suppliers including drivers, external printers, IT repair companies etc.
• Travel bookings for business travel for the team, and for visitors.
• Basic IT (with support from IT Manager based in Dubai).
Executive Secretarial:-
• Assist with taking and writing minutes of meeting as requested, making appointments for the senior staff and ensuring meeting rooms are set up.
• Letters, emails and other communication as required.
• Translation as required.
• Answering telephones and welcoming visitors.
Finance:-
• Maintain petty cash float for the office.
• Accounting entries (eg. supplier invoices, details of payments) into the accounting system.
• Responsible for salary’s bank accounts for the whole company staff.
• Responsible for medical insurance for the whole company staff.
• Able to work on all social insurance functions, www.gosi.gov.sa.
• Able to work on all Muqeem functions, www.eserve.com.sa/muqeem/
• Responsible for issuance of Visas to foreign countries for the whole company staff in business trips.
• Responsible for adding all company engineers in Saudi council of engineers. http://eservices.saudieng.sa/ar/Registration.
• Maintains office services by organizing office operations and procedures; preparing payroll, Flight Reservation, Hotel Booking & Event Management controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Contributes to team effort by accomplishing related results as needed.
• Provide administrative support to staff members and departments in performing several routine and general functions
• Establish communication between the management and staff members and ensure accurate and effective transmission of information between both Parties .
• Recruit:
Receiving vacancies requests and performing the search in accordance with the required qualifications and job descriptions.
•Conducting interviews for candidates to select the best candidate fit according to job descriptions and company’s criteria.
•Responsible for Planning the Interview Schedule.
•Writing job advertising in various media channels.
•Screening CVs and handle Phone Interviews.
•Responsible For the “Job Offers & Offer sheet”
•Handling all the recruitment operations and following up
•Open E-Wekala for new employees and following-up until their arrival in Saudi Arabia.
• Posts revenues by verifying and entering transactions form lock box and local deposits.
• Updates receivables by totaling unpaid invoices.
• Maintains records by invoices, debits, and credits and expenses
• Resolves valid or authorized deductions by entering adjusting entries.
• Resolves invalid or unauthorized deductions by following pending deductions procedures.
• Resolves collections by examining customer payment plans, payment history, credit line; coordinating contact with collecting department.
• Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
• Protects organization's value by keeping information confidential.
Responsible for the presence of tenders
Bachelor's degree, Accounting DEPT.