Warehouse,Logistic & Procurement Manager
Society for Human & Environmental Development (SHED) NGO
Total years of experience :31 years, 0 Months
Job Responsibilities
Provide overall leadership to the organization projects logistics functional units (Procurement, Assets, Storage warehousing and fleets Management); coordinate with the program staff for effective and efficient servicedelivery of the logistics units.In coordination with the Director Operations develop and maintain a mechanism of control and accountability system which ensure that processes and procedures which are followed are in compliance with the donor and SHED policies and procedures. Manage and supervise projects logistics staff. Ensure that logistics staff has clear and well defined duties and responsibilities; staff is oriented on donor regulations and SHED policies and procedures. Ensure that periodic reports of the logistics functional units are generated and disseminated to the concerned staff and management.
Schedule frequent visits to field offices to review effectiveness of the internal controls, quality of services and coordination among all functionaries. Develop all the required SOPs for proper Logistic, Assets and inventory management Providing Logistical support for meeting, workshops, and seminars etc.Maintaining vehicle fleet, taking care of drivers, fuels, logbooks and repairs. Making travel plans keeping in view the security and safety requirements. Liaison with local authorities as appropriate for the benefit of organization. Provide Logistic support to SHED Partnering Project with UNOCHA E R F Program for Distribution of NFI KITs in HUNGU KPK, DIAKONIE KATASTROPHENHILFE (DKH) Donor INGO in District Charsadda & Swat KPK for reconstruction of 100 each Disaster Resistant 2 Rooms Permanent Houses for vulnerable peoples in both districts in terms of Warehouse, procurement and Logistic.
Provide Consultancy to the organization logistics functional units (Procurement, Assets, Storage warehousing and fleets Management); coordinate with the program staff for effective and efficient service delivery of the logistics units. Ensure that periodic reports of the logistics functional units are generated and disseminated to the concerned staff and management. Ensure that processes and procedures which are followed are in compliance with the donor and DKH policies and procedures.
Provide support to the construction of 750 transitional shelters for vulnerable people and rehabilitation of 80 community WASH and water supply Schemes, support to Education program for 187 schools. also gave support to the Medical Health Team in the Mountain area of Shangla KPK in terms of warehousing, fleet management, transportation, sourcing, procurement and security.
Responsible for all logistic activities in field office such as daily Issue receipt of Goods and control stock and delivery of materials at the org Main warehouse and Field warehouses. Responsible for the receipt, identification, storage, packing and issue shipment of materials. Includes ensuring the received materials, goods match the description and specification of related purchase order. Preparation of goods received note (GRN) distribution documents (way bills) and overage, short and damage reports and submits to Line Manager and supplier for compliance.
Preparation of purchase request for required Materials. Evaluates inventory on hand, Keeping stock control systems up to date and planning future capacity requirements. Producing regular reports and statistics on a daily, weekly and monthly basis. Checking of all Issue Receipt Records of Stock in stock Cards and Computer Data.
Writing updates and reports on warehouse monthly and when ever required by Cordaid Head office.
Responsible for internal Fleet management. Planning vehicle movements to ensure the veh are used efficiently. Recording, checking and reporting fuel and check mileage. Arrangement for periodic inspection service of vehicles used by cordaid. Maintaining and keeping of all service/maintenance record of vehicles and preparation of work orders for maintenance / repair. Maintain proper documentation and filing system for all memos and reports to trace vehicle repair and movements.
Responsible for Ensuring that all Subordinate staff is doing their job efficiently as per their respective jobs description and other requirements.
Ensuring that all receipts have been properly checked in terms of quantity and specification, details entered in receipt register, GRN made in time and material shifted to its designated location other formalities also done in time.
Ensuring that issue to production is being made in time with correct material and quantity. Proper entry is being made in production module.
Ensuring that all the materials in warehouse have been stored properly as per rack plan and rack wise, shelf wise item stored details are available at all times. Ensuring that shortages flash reports for all the sections is being issued on regular basis. Ensuring that all the materials are always available in the stores, keep follow up with purchase and production for out of stock items.
Ensuring implementation of perpetual physical inventory verification system. Prepare variance statement comparing actual stock with physical stock. Find out reason for variation and submit report to management. Pass necessary adjustment in inventory system. Regularly review the inventory status and movements in system and ensure that these are reflecting correct status, in case of any observation clarify with inventory accountant or concerned person. Submit findings to management. Recording and analysis of inventory data can be done efficiently. Conducting physical verification of goods as per instruction of the management compiles the same, compare with system stock and submits report.
Receiving of samples, spare parts from sections/suppliers and inform the purchase and the concerned department heads. Preparing the GRN for the same and hand over the materials to the concerned department.
Forwarding the entire inspected GRN to purchase, with a copy filed in stores for records. Preparing the gate pass for all out going materials.
Responsible for daily Issue receipt of Goods and control stock and delivery of materials at the company’s Main warehouse. Responsible for the receipt, identification, storage, packing and issue of materials, equipment and spare parts.
Supervises the shipment or receipt of outgoing / incoming materials. Includes ensuring the received materials, equipment and spare parts match the description and specification of related purchase order along with a valid certificate (where necessary) from suppliers/contractors. Prepares materials received reports and overage, short and damage reports and submits to supplier for compliance.
Responsible for supervision, maintaining stock inventory record of all materials. Generate pick sheet for out bound shipment. inventory reports for all Transaction activities in inventory system (using warehouse management system software)
Responsible for the in time delivery of all goods, materials, Diving equipments, food supply to the Vessels/Diving Teams(offshore projects)
Prepares or reviews distribution documents, way bills. Responsible for receiving of all import/export goods document and clearance of bills. Responsible for internal Fleet management for shipment/delivery of goods.
Responsible for ensuring the arrangement for periodic inspection calibration, MPI test, Load test, Visual inspection of all equipments, Diving equipments, breathing apparatus loose lifting gears used by mutawa marine wksp and mutawa Vessels/Diving teams. Maintaining and keeping of all certificate regarding loose lifting gears/equipments. Inspect physical condition of warehouse and equipment and prepare work orders for maintenance and /or repair.
Maintain proper documentation and filing system for all materials and internal memos and reports to trace material movements.
Maintain standards of safety and comply with Company’s Health, Safety and Environment Management System requirements.
Responsible for Participating in all activities at Emiri Guards Workshop Main Warehouse for provision of materials. Indenting (Auto Spare Parts, Special Tools, Lubricants, Painting Materials, consumable items, Misc. Items, Fabrication Materials) for various types of light and heavy vehicles& Tank / Armed Vehicles.
Responsible for Participating in the receipt, identification, storage and issue of materials, equipment and spare parts in work shop warehouse. Handling of incoming materials, receipt, storage, distribution. Loads, unloads, moves, stores items. Ensuring the received materials, equipment and spare parts match the description and specification of related requisition, purchase order along with a valid certificate (where necessary) from suppliers/contractors. Responsible for receiving of all import/export goods document and clearance of bills.
Responsible for maintaining of stock inventory record up to date for all materials. Generate pick sheet, inventory reports for all Transaction activities in inventory system (using warehouse management system software)
Preparation of Quotations, LPO & Selection of quality products in reasonable prices.
Preparation of annual budget for logistic store, preparation of condemnation list and board proceeding of tools and machinery.
Work with Catalogue Books & EPC (Electronic parts catalogue) system.
Maintain standards of safety and comply with QAF Health, Safety and Environment Management System requirements. Maintain proper PPE stocks to meet safety aspects.
Responsible for supervision and handling of all activities in central logistic Division at HIT. Receiving of all import/export way bills and other related documents of all Consignments for HIT. Forwarding of advance way bills with invoice to the custom Authorities for custom clearance. Arrangement of fleet for Transit Goods or transshipment of Goods.
Responsible for the Inspection of Store with Quality Control Inspectors. Receiving Of Stores from Contractor, Companies and Sending to their Concerned Bulk Store. Preparation of Receipt Vouchers Inspection Reports For all Consignments.
Preparation of Work order for repair and maintenance from abroad. Arrangement for inspection/calibration/visual inspection/MPI test/load test for various types of equipment’s special tools, loose lifting gears. Maintaining and keeping of all certificates regarding loose lifting gears/equipment. Inspect physical condition of Equipt.
Responsible for supervision and handling of all activities in Accts&Privision Sec.
Preparation of provision slips for required Materials/stock/blanks. Evaluates inventory on hand, Producing regular reports and statistics on a daily, weekly and monthly basis. Checking of all Issue Receipt Records of Store in Accts Cards and Computer Data Programs.
Preparation of Tender Inquiry for Under Procurement Items.
Preparation of Comparative List of Tender. Selection of quality product with low prices.
Issue of Supply Order to the selected suppliers/companies.
Performed duties as a purchaser, Buyer. Exploring local market for the most emergent required items & daily consumable products in reasonable prices and in good quality.
Responsible for Supervision and handling of all activities inside central warehouse.
Issue Receipt of all materials (Tank spares, Auto spares, Tools, Special Tools, Equipment, Machinery, Electrical, consumable, Stationary, Medicine, and Clothing).
Master of Arts, University of Peshawar, Pakistan 1992
