Head of Administration, Security & HSE
SEFAM Pvt Ltd
Total years of experience :37 years, 5 months
DEPUTY GENERAL MANAGER ADMINISTRATION & SECURITY (HEAD OF DEPARTMENT) October 2018 - To date Spear-head broad based general administrative and security operations to employees across the board at Group level, with the objective to facilitate in achieving company's targets and also drive HSE efforts to support business in green, healthy and safe environment. Planning and execution of all administrative activities at strategic level across Pakistan for all retail shops be lead timely. Ensure to facilitate all Brands for any new/ seasonal/ specific launch (including Bareeze, Bareeze Man, Bareeze Chinyere, Home Expression, Rang Ja, Entertainer, Minnie Minors, Super Squad, Emporio Armani, Polo Ralph Lauren or any new brand as launched).
FACTORY & WAREHOUSES
Leading the Manufacturing, Storing, administration, Security and Quality Control Teams with post sale management/ services at strategic levels; planning, driving, managing senior staff and developing the
procedures keeping in mind the market changes/ developments to match the response of Group.
Compiling new procedures, motivating teams, arranging training, applying new concepts of manufacturing/ stacking, developing healthy and safe environment for operations, delivery planning and coordination, applying priorities to all operational work, farsightedness and forward planning concepts introduction and management of all facilities are the hallmark of the position.
Key Accomplishments:
Strategically positioned to plan and implement production policy.
Generate customer service and improvement through feedback system.
Managing multiple tasking and teams at Factory & Warehouses.
Strategic planning for preparing demands of store for use in production process while spelling out
minimum stock levels and cycling of stores policies.
Improving warehouse facilities through new stacking concepts and improving covered areas.
Security and safety systems being applied after comprehensive planning
Spearheaded office and facilities, plant and staff Security; planning, employing guards, deployment of cameras, and intelligence section on outer side for surveillance, managed local/foreign guests; and maintained guests log to count heads during emergencies.
Complied with Company HSE Policy, managed local purchasing through imprest fund, and handled Guest Houses maintenance. Completed Housekeeping of area with improved modernized tools & staff in all shifts ensuring high standards of sanitation to ensure health. Developed and led labour to ensure availability, established Industrial relationship; Union (CBA) matters handling/ contracting. Coordinated and dealt with all government agencies/ departments for licencing / as needed by the role.
Key Accomplishments:
Strategically positioned to deal with 3P Contract staff for availability as per terms & conditions of the contract; maintained, allocation and Colony accommodation for staff and ensured all services support including utilities.
Recruited Administration Staff in support of HRBP and trained for required role, managed local CSR activities, including fund raising, shift vans’ fleet and ensure pick/ drop services for all employees from/ to Lahore & Sheikhupura.
Improved growth of agriculture land for the plant, managed Horticulture and related tasks, supervised Cafeteria and canteen for employees and ensuring availability of food for all shifts including event management on special occasions.
Administered protocol for foreign guests and management (reception, ticketing, boarding & lodging etc.).
Exercised hands-on approach and effective control to audit environment and assisted HSE Team to ensure compliance.
Planned and deployed Security system for Head office/ affiliated subsidiaries within Lahore, coordinated security efforts at Group level. Led Office operations including maintaining furniture, fixtures, buildings, office gadgets, and refreshment arrangements.
Administered Fleet for use by the senior management and guests/ staff as per policy coordinating moves and maintain in light of HSE standards. Created, managed and coordinated Guest Houses in Lahore, Rawalpindi/ Islamabad and Karachi through dedicated trained staff after hiring. Implemented laydown policy and follow procedures for Local purchases as required for Head Office / Management from Imprest Funds. Ensured Housekeeping of all area of responsibility with highest hygiene standards. Administered Head Office within SOPs and makeup deficiencies, provided Labour to Divisions/ Departments after hiring and dealt with 3P Contract employees from hiring to their replacement/ retirement.
Key Accomplishments:
Expertly handled media and issue statements on behalf of Fatima Group Management; managed Dispatch desk and central registry system for the Head Office also tackle all Maintenance challenges of buildings and offices within time.
Solved all issues for foreigners including visa arrangements and their extensions as needed, negotiate and contract Hotels in all areas of interest of business to facilitate staff with minimum corporate rates/ deals and handle reservations.
Coordinated with all government agencies/ departments and help Business Development or any other organization, conducted visits for all staff/ guests through Travel Desk by road, rail or air as desired to support business.
Performed duties as strategic overlay for security and protocol delegated by protocol Section to manage guests / senior management especially foreigners on Airport and Meetings/ function venues at Group level all over the country.
Rendered keen insight for providing security of plant by planning, employing guards, deployment of cameras, intelligence section on outer side for surveillance. Maintained and managed Fleet moves for staff, foreigners and local guests.
Delegated work responsibilities and schedules shifts of all staff; headed the process of local purchasing for immediate needs by plant/ office through maintained imprest fund. Administered plant including offices, surrounding areas / colony, guest houses; managed guests through dedicated staff. Recruited labour as per requirement of daily production and management of trained / skilled labour to ensure their availability when needed. Cultivated industrial relationship including the care of employees and Union (CBA) matters handling/ contracting. Managed complete agriculture land of the plant and improve its income.
Key Accomplishments:
Coordinated and dealt with all government agencies and departments for licencing; communicated with 3P Contract staff for their availability as per terms & conditions of the contract.
Planned CSR activities as per allocated funds (including fund raising), managed Cafeteria and canteen for employees and ensuring availability of food for all shifts including event management on special occasions.
Hired and trained Administration Staff with help of HRBP and managing their training as per role objectives, supervised Protocol process for all foreign guests and senior management (reception, ticketing, boarding & lodging etc.).
Planned and executed Horticulture activities and managed complete area around, supervised shift vans’ fleet and ensured pick/ drop services for all employees from/ to Jaranwala (Faisalabad) & surrounding.
Administered and managed office functions and developed the business in order to bring projects and import orders.
Built, managed and maintained a professional and cohesive team, actively attended all meetings with high government officials and representing the Group.
Key Accomplishments:
Displayed professionalism, integrity, and attention to detail for finalizing and compliances with Contract requirements.
Lead Construction project team and periodically assessed project progress and warrant its timely completion.
Upheld superior level of expertise and methodically negotiate with foreigners to finalize business.
Spearheaded force from a Section to Battalion, delivered training of force to keep them fit for war/ emergency handling, coordinated on tactical and strategic level headquarters, administered force during command.
Arranged Food and quartering for under command men and units, Presented to senior headquarters and Management, conducted R&D for 3 years to improve the tools and equipment including users’ designs etc. Handled Routine correspondence, planned Operations for the sub units. Handled Project as and when awarded (including construction).
Key Accomplishments:
Organized procurement at Army level for 3 ½ years after test and trails of weapons, equipment and gadgets for infantry.
Conducted analysis and resizing to comply reduction in total strength while ensuring to enhance efficiency; planned and implemented Security throughout the service for unit/ sub unit and senior delegates/ management/ foreigners.
Administered Transport fleet, guest houses and clubs, large functions & events and restructuration of Army Organizations
Instructed and directed Staff while performing training duties, conducted analysis of organizations (large and small) to finalize their training needs while evaluating on annual basis for further progressive development.
Creation of Sarsabz Lounge in Fatima Group Head Office
Created, managed Fatima Guest Houses in Fatima Group (Including Themes and all arrangements)
Shifted complete office from Mall of Lahore to Empress Road after complete renovation with
minimum time and resources
Uplifted the Plant while part of Fatimafert Ltd.
Construction of 3 KM Road
Erecting seven (7) Towers for Warid Telecom. (Now Jazz).
Innovations and Several Projects in Army (Designing of Bullet/ Frag Proof Jacket, Induction of
Women in Army, Induction of several Items after Test & Trails, procurement)
Arrangements of Large Dinners/ Parties/ Functions/ Event management
(for 10 to over 10 K personnel at different occasions)
courses: ISO 14001 - ENVIRONMENT MANAGEMENT SYSTEMS AUDITOR/ LEAD AUDITOR TRAINING COURSE
MBA (HRM)
Strategic Studies