Account Officer
Info Fort LLC
Total years of experience :13 years, 6 Months
• Follow up with the client for the payments.
• Solving invoices issuing with the client by providing breakup of the charges & supporting documents.
• Monitoring of customers & bank account reconciliation at the end of the month.
• Reporting any discrepancies in invoicing to the Manager.
• Validate and Process Vendor/Supplier Invoices.
• Issuing Credit Notes after approval from BIE department.
• Reconciliation of respective general Ledgers with GSO.
• To verify the recording of Petty Cash Vouchers, taking approvals for onward payments to the suppliers.
• To provide the contract rates to sales teams.
• To check and amend the AWBs' rates as per the contracts.
• Trial checking of invoices in the month end.
• To check the Fuel surcharge and the taxes of specific accounts
• Prepare, verify, and process invoices and coding payment documents.
• Prepare batches of invoices for data entry.
• Supervise operation and record team.
• Provides guidance to the team.
• Coordinate information creation, receipt, storage, retrieval and dispositions.
• Ensure security and preservation of records.
• Works with user departments on special information research and retrieval to insure that information needs are met.
• Has budgeting and time management oversight responsibilities and is involved with staff training evaluation and development.
• Evaluate and recommends upgrade for existing technology applications, including records management software.
• Establish positive and professional relationship with the client as first point of contact.
• Follow up all questions issues and complaints and ensure they are handled and responded to as per INFOFOT standard in a timely manner.
• Ensure all retrieval requests received are processed and delivered based on requested type of service.
• Ensure that the requested information is part of the authorized people who can request information from INFO FORT.
• Ensure all requested files/boxes are scanned out before being sent out of the facility.
• Ensure all services conducted for the clients are charged through a work order.
• Ensure that the client is aware of any change in plans or delay of the requested service.