ASSISTANT MANAGER CONTRACTS & CLAIMS
Emaar
Total years of experience :21 years, 7 Months
Pre-Contract
• Prepare letters of acceptance (in accordance with E-tendering portal Tejari), tender documents. Ensure conformance by contractors to the standard Conditions of Contract (CoC) and consultants to standard consultancy agreement, liaise and clarify matters with the legal dept. for any proposed deviations raised by contractors or consultants to the standard terms and propose contractual terms to the acceptance of both parties.
• Advise procurement and development team, cost consultants on the standard forms of CoC to be incorporated in a particular tender considering involvement of trust agent and role of Engineer, PM+SC.
• Advise on contractual matters relating to liquidated damages, retention, variations, insurances and all contract administration matters.
• Advise development team on the standard schedules 1 to 8 to be used for different consultancy agreements i.e. masterplanning, concept design, design & supervision, QS, PM consultancy.
Post-Contract
• • Prepare contract documents and consultancy agreements. Draft contractual correspondences to contractors and consultants pursuant to the terms of contract and consultancy agreements.
• Administration of advance payment, performance and retention bonds based on IPC and FC certified by consultants. Prepare settlement Agreements, novation Agreements, assignment and secondment Agreements.
• Assist in review of Contractor’s claims and Engineer’s assessment for extension of time (EOT) matters including the chronology of events to ascertain the legitimacy of Contractor’s entitlement to cost and time in accordance with the Contract.
• Assist in evaluation of project schedules and records to determine cause, effect and liability for construction delay and/or disruption.
• Assist in drafting the delay analysis narrative and EOT determination letters to the contractor’s agreements.
Pre-Contract
• Develop and implement procedures for contract management and administration in compliance with company policy as appropriate. Contribute to and influence company policies on contractual matters. Ensure that all contractual procedures are implemented and maintained. Advise on all contractual matters.
• Responsible for negotiating the terms and conditions of contracts (i.e. particular Conditions of Contract (CoC) Part II and LOA) and ensuring compliance with the terms and conditions during the Contract administration phase, as well as documenting and agreeing on any changes or amendments that may arise during the Contract period. Provide guidance and assistance to Project Management Team (PMT) on all contractual matters.
• Liaise with other departments to collate information required for the preparation of letter of acceptance, consultancy services agreements, amendments to contract/agreement.
• Conduct pre-bid and post bid clarification meetings with Contractors/Consultants for reaching amicable terms in the Contract(s) acceptable to parties with minimal risks to the company.
• Draft Volume 1 (tender and contract conditions) for tender documents for construction work packages (i.e. enabling works, main works, MEP works, ID works etc.) prior to issuing for tender to the contractors/ subcontractors.
• Review request for fee proposal for consultancy services (lead consultancy services, ID design, project management services) prepared by Technical Dept/Commercial Dept and finalize prior to issuing for tender.
• Prepare letter of nomination for ID, Carpentry and Joinery, Aluminium and Glazing, MEP works, sanitary, light fittings, tiles packages to be issued to consultant(s) to instruct the contractor(s) accordingly for the nominated suppliers/subcontractors.
• For smaller work packages and consultancy services:
a) Liaise with Commercial Department to advise on the appropriate work order format (from a list of standard work order formats) for use in tender depending on the type of work or services to be carried out/performed.
b) Assist Commercial Department to negotiate with the tenderers on the contractual terms and conditions of the work orders/ purchase orders.
c) Prepare work orders/ purchase orders to the selected contractors or consultants in conjunction with Commercial Department and Technical Department to ensure that all commercial and technical terms are clearly incorporated in the work orders.
Post-Contract
• Draft amendments to contractual documents as required.
• Draft contractual correspondences to contractors, consultants and maintain records to ensure the effective administration of the Contract(s).
• Review and respond to contractors claims on contractual matters in accordance with the provisions of the CoC and ensure the company’s interests are protected. Advise on commercial implications of change orders.
• Assist in review of Contractor’s claims and Engineer’s assessment for extension of time (EOT) matters including the chronology of events to ascertain the legitimacy of Contractor’s entitlement to cost and time in accordance with the Contract.
• Assist in evaluation of project schedules and records to determine cause, effect and liability for construction delay and/or disruption.
• Responsible for planning, sourcing, procurement, supplier relationship management and performance reporting for all assigned departmental and/or project procurement requirements.
• Analyzed planned spend in all categories to identify procurement plan strategic sourcing opportunities to reduce cost and/or improve delivered value to internal customers.
• Delivered all procurement services from preparation of procurement strategy, management of tender process through to contract placement and administration.
• Measured and evaluated suppliers to ensure that contractual obligations and performance metrics are being met or exceeded.
• Reported the service delivery and spend profile by each supplier, monitoring trends and continuously seeking improvements.
• Organized and attended regular meetings with internal customers to discuss all relevant operational requirements such as demand planning, supplier performance and process development improvement.
• Supported SLA reviews, root cause analysis, and continuous improvement of customer service capability.
• Supported, monitor and improve departmental KPI reporting, enabling performance to be accurately measured and reported.
• Identified opportunities and took action to reduce costs through greater efficiencies, economies of scale or improved resources for a project team or business unit.
• Handled Planning and Procurement function for 11 Projects in Abu Dhabi and 4 Projects in Dubai. Reporting to the General Manager - Procurement, M&E Div. I was assigned to manage the Procurement of all these projects costing AED 2.14 Billion. Responsible for procurement of MEP equipments
• Compiled the BOQ/schedule, vendor list and prepared Enquiry Package (RFQ) of equipment’s for the Project, raised queries to Consultant in accordance with schedule and specs, if any. Sent enquiries to approved manufacturers and/or equivalent; and liaised for quotations.
• Verified the quotations in accordance with schedule and technical specifications. Prepared Techno commercial Comparison and finalized the subcontractors /material based on Technical compliance, Prices, best Delivery and Credit terms.
• Conducted commercial negotiation and concluded on techno commercial requirements. Made purchasing decisions based on specific strategy, need and business policy. Concluded the deal and obtained award acceptance from the bidder. Prepared contract terms, conditions and commercial schedules. Performed kick-off meetings for checklist to make vendors understand the scope.
• Prepared material submittal in co-ordination with the selected vendor and verified against the Consultant’s standard requirements and submitted for Consultant approval.
• Located and sourced the alternate suppliers in case of problems with primary suppliers.
• Upon submittal approved by the Consultant, prepared Letter Order and ensured timely delivery of material as per project completion schedule in accordance with Main Contractor’s clause 14.1 programme.
• Attended project progress meeting and planned the material procurement log.
• Managed day-to-day interaction with vendors and monitored vendor performance after completion of the project with respect to quality, schedule, deliverables, service and performance. Communicated qualitative feedback to the vendors.
• Conversant with the ASTM, BS standards, UL & FM listing, NFPA & local civil defense authorities’ requirements, INCOTERMS 2000/2010 for the MEP project materials procurement. Maintained required standards of ISO 9001:2000 in work procedures.
• Made efficient purchasing of inventory (both import and local) and non-inventory items, supplies and capital equipment’s.
• Primary skill acquired: result oriented, creativeness, strong interpersonal & communication skills, have entrepreneurial learning’s.
• Management skill acquired: planning, prioritizing, time management, effective use of reporting systems, financial and commercial acumen.