ES&H Administrator
Overseas Bechtel Incorporated
Total years of experience :25 years, 0 Months
ES&H assignment NDIA project, responsible for the activities of the ES&H department, as listed below:
1. Maintaining daily register of overspeeding of various contract packages and making a report at the end of the month using MS excel graphs
2. Super User of ES&H database
3. Inputting action notices, safety tours and compliance checks daily
4. Checking the ES&H database for correct inputting by the Admin Assistants and coordinate corrections as required
5. Prepares ES&H Monthly Report every month
6. Issues PPE for OBI, NDIA and NDIA contractors employees, maintain a register and place an order if restocking is needed
7. Issues driving permit for OBI & NDIA employees and maintain a permit register
8. Prepares the weekly STARRT Bulletin and transmit it to the project
9. Organize bimonthly Safety Induction for new employees and maintain the database
10. Organize bimonthly OBI Toolbox Talk for all OBI employees
11. Prepares the monthly Fly By newsletter and transmit it to all OBI employees
12. Prepares Contractor of the Month Criteria
13. Updates a file every month for CP dashboard (ES&H portion)
14. Maintaining ES&H Sharepoint e.g. STARRT and safety tour spreadsheet, flyers, monthly report, speeding violation, etc.
15. Receives and distribute all mail correspondences to the ES&H team
16. Organize trainings and meetings, as required
Responsible for efficient handling of various environment, safety, health and security records.
Checks, controls, issues and files various permits such as hot work permits, hazardous work permits, confined space assessment applications, confined space permits and excavation permits.
Makes requisition of office & site supplies and medicines for clinic used; issues supplies to ES&H-S staff and maintains inventory for each.
Maintains a file of all employees for training such as ES&H Induction, Defensive Driving, etc.
Encoding PBS checklist.
Filing STARRT card and handing the necessary corrective actions to be taken to the Program Coordinator.
Registers and files safety incidents, near misses, minor property damages, major property damages, ES&H corrective action notices, method statements, risk assessments and security incidents.
Makes security schedule every month.
Prepares weekly ES&H progress meeting minutes.
Prepares weekly ES&H report and monthly ES&H report.
Filing necessary ES&H documents, memos etc.
Checks timesheet of all ES&H-S staff.
Transmitting approved confined space assessment applications, defensive driving certificates, method statements with ES&H manager’s comments and risk assessments to concerned persons.
Registers defensive driving exams and makes certificates to all passed examinees; same procedure with excavation and confined space trainings.
Issues First Aid certificates, ID card and sticker to attended employees.
Issues first aid kits to employees having company vehicles.
Maintains a meeting calendar for the manager’s scheduled meetings.
Prepares attendance sheet for the trainings, weekly ES&H progress meetings, security meetings and ES&H staff meetings.
Paying the gasoline expenses to all ES&H-S staff & medicines of all employees and replenishing the petty cash fund.
Answers and direct phone calls.
Responsible for assisting the Training Director in his training sessions and requirements.
1. Checks pigeon hole and desk diary, sort and receiver incoming calls e.g. letters, fax, reports and filing documents.
2. Send Standard of the day/Care Calendar everyday.
3. Prepares timesheet and requisition of supplies.
4. In New Associate Orientation Training - prepares banquet requirements, attendance lists and handouts. Check the room set up and makes sure all the required equipments are working e.g. LCD, Laptop, Video and T.V.
5. In Cross Training - sends a letter by Outlook to the Receiving Dept. where he/she wants to be trained.
6. Prepares monthly management report.
Responsible for the efficient handling of various subsidiary ledgers CAT - PLANTERS RECEIVABLE ACCOUNT, TRADE RECEIVABLE ACCOUNT, ACCOUNTS RECEIVABLE - SSS SICKNESS BENEFITS & ADVANCES TO OFFICERS & EMPLOYEES.
TRADE RECEIVABLE:
1. Check sales invoices of trade receivable accounts as to customers code, amount charged and due dates.
2. Checks & codes Tarlac & Makati official receipts for payments of trade customers as to customers code, amount and invoice numbers.
3. Reviews trade receivables subsidiary ledgers, prepare aging, prepare adjusting entries on errors noted. Reconciles subsidiary ledgers against general ledger balance monthly.
4. Prepares schedules for financial reports, statement of accounts and confirmation request.
5. Maintains trade receivable subsidiary ledger and files aging of account worksheets and related documents.
ADVANCES TO OFFICERS & EMPLOYEES
1. Process and maintains control of sugar vales of employees by pricing the sugar vale indicating thereon discounts or without discounts, checking employees codes, status and company. Process sugar vale for representation or donations by checking authorized signatories and pricing the sugar vale.
2. Renders analysis of accounts & capacity to pay of loan applicants & process approved loan applications.
3. Process hospital bills and request for reimbursement by checking Medical Services processing sheets indicating thereon proper charges as to company expense or personal accounts of employees and implement loading & collection of employees’ accounts.
4. Process gasoline statements of various employees.
5. Key in periodically, employees’ accounts for payroll deductions.
6. Update file and reviews collection registers and account balances and verifies if accounts entered for collection are shown in the payrolls and sees to it that accounts not collected (deficits) are re-entered for collection in the next payroll.
Responsible for the efficient support and assistance in handling financial transactions of the company.
1. Prepares, process and disburses salaries of laborers.
2. Remits premiums to government agencies at the end of the month.
3. Records daily payments, collections, representation expenses and other related payments.
4. Assists the Contractor/Manager in preparations of confidential reports, various documents and performs other duties from time to time.