Hr & Admin Executive
Barzan Engineering Services
Total years of experience :8 years, 9 months
Attendance validation from all respective department head to proceed the payroll of worker and staff.
Attendance entry in software for staff & worker with over time, site food allowance.
Preparation excel for monthly payroll statement as per attendance for worker and staff separately.
Bank account opening for all new joiners.
All the advance, loan, mobile expense, traffic fines deduction entries apply in payroll statements and finalize statement with its clarification with head of HR department.
Preparation WPS file for final payment of payroll visa wise file separately For Staff & Labour.Maintaining all payroll related documentation and reconcile monthly basis payroll monthly closing.Managing employee timesheets and process payroll accurately and on time ensuring accurate deductions, adjustments and leave calculation.Documenting all attendance, site food allowance, mobile deduction, traffic fines and advance deduction separately month wise for yearly audit purpose of payroll.
Preparation of leave salaries as per employee’s confirmation received from HR Department to make the leave salaries of Staff/Worker.
Computation of Leave Salary as per entitlement of employees and balances. Advance and loan amount apply as per management approvals.
Maintaining leave pending leave salaries database for all staff and workers separately for yearly audit purpose and future references.
Validation of all final settlement computation data as per Qatar labor law for Gratuity.
Successfully completion of Implementing and training ERP (BRIGHT INFORMATION SYSTEM).
Achieves financial objectives by anticipating requirements, submitting information for annual budget preparation scheduling expenditures, monitoring costs, analysing variances.
Key Responsibilities
Human Resources & Recruitments
Implement HR strategies by establishing department accountability, including talent acquisition, staffing, employment processing, compensation & benefit, training and development, records management, health and safety, succession planning, employee relations and retention.
Maintains the work structure by updating job requirements and job descriptions for all positions and analysing job duties.
Implementing contemporary recruitment methods and process.
Recruiting staff by preparing job descriptions and job adverts; deciding on how best to advertise.
Short listing applicants for interview using a variety of selection techniques including testing. Interviewing shortlisted candidates and counselling with operational managers on candidate selection. Identify the company’s staffing needs and develop policies and procedures to ensure that the required numbers and types of staff are recruited within agreed budgets to meet operational requirements.
Recommend and implement reward policies and structures which ensure the effective recruitment and retention of high quality employees.
Liaising with the recruitment agents (overseas) effectively ensuring that the recruitment contracts are in place and the legal requirements are fulfilled. Maintains and supervise daily activities of holiday’s process, labour coordination, accommodation arrangement, and business trip including hotel & travel arrangement and administering employee records.
Accomplishes staff results by communicating job expectations planning, monitoring, and appraising job results scheduling and conducting job evaluations.
Develop and administer compensation and benefits, performance management systems, quality management, succession planning, and recreation programs.
Develop, implement and monitor all required human resource procedures relating to staff terms and conditions of employment to ensure that the company complies with the legal requirements and best practice.
Provide comprehensive personnel advisory service to all department heads/managers and staff to ensure that the company follows best practice in the management of its staff and to ensure compliance with legal requirements.
Implement HR strategies by establishing department accountability, including talent acquisition, staffing, employment processing, compensation & benefit, training and development, records management, health and safety,
Maintains the work structure by updating job requirements and job descriptions for all positions and analysing job duties.
Implementing contemporary recruitment methods and process.
Recruiting staff by preparing job descriptions and job adverts; deciding on how best to advertise.
Short listing applicants for interview using a variety of selection techniques including testing. Interviewing shortlisted candidates and counselling with operational managers on candidate selection.
Identify the company’s staffing needs and develop policies and procedures to ensure that the required numbers and types of staff are recruited within agreed budgets to meet operational requirements.
Recommend and implement reward policies and structures which ensure the effective recruitment and retention of high quality employees.
Liaising with the recruitment consultants (overseas) effectively ensuring that the recruitment contracts are in place and the legal requirements are fulfilled.
Maintains and supervise daily activities and administering employee records.
Accomplishes staff results by communicating job expectations planning, monitoring, and appraising job results, scheduling and conducting job evaluations.
Develop and administer compensation and benefits, performance management systems, quality management, succession planning, and recreation programs.
Develop implemention and monitor all required human resource procedures relating to staff terms and conditions of employment to ensure that the company complies with the legal requirements and best practice.
Provide comprehensive personnel advisory service to all department heads/managers and staff to ensure that the company follows best practice in the management of its staff and to ensure compliance with legal requirements.
Maintains historical human resources records by designing a filing and retrieval system; keeping past and current records.
Maintains the end to end scheduling and monitoring the processing of resignations, terminations, downsizing, organizational restructuring, etc.
Keeps records of benefits plans participation such as personnel transactions, performance reviews, and employee statistics.
Maintain comprehensive records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals and absenteeism rates.
Listening and resolving employee grievances and counselling employees and supervisors. Advises management in appropriate resolution of employee relations issues.
Conducting and analysing interviews and recommending changes.
Devising the policy and procedures for various HR activities to enhance the efficiency of the workflow.
Establish and implement succession planning and performance management system.
Participate in the management meeting and provide relevant reports as required.
Maintains a pay plan by conducting periodic pay surveys, preparing pay budgets monitoring and scheduling individual pay actions, recommending, planning, and implementing pay structure revisions.
Monitors the effectiveness of existing compensation policies, guidelines and procedures, recommending plan revision as well as new plans that are cost-effective and consistent with compensation trends and corporate objectives, coordinate implementation and provides guidance to staff
Evaluating compensation trends and making recommendations for new hire salaries, promotional increases, salary grade assignments, loan request, etc.
Advising on pay and other issues, including promotion and benefits administer payroll and maintain staff records.
Analyse and recommend modifying compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.