Procurement Officer
Al-kifah Cotracting Company
Total years of experience :18 years, 2 Months
• Developing and implementing key procurement strategies and ensuring that strategies are aligned with organizational objectives with a team of 2 - 3 Supervisors
• Managing materials function and ensuring optimum inventory levels to achieve maximum cost savings without hampering the production process
• Coordinating with the stores for monitoring inventories of raw materials and generation of purchase orders for the various materials required for production
• Finalizing and executing purchase orders (local and imports), Request For Quotation (RFQ), Request For Proposal & rate contracts in co-ordination with the quality & finance department
• Steering strategic sourcing through identification of cost effective vendors/suppliers for procurement with an aim of reducing cost while improving quality & reliability.
• Assessing performance of the vendors based on various criterion such as percentage for rejections, quality improvement rate, timely delivery, credit terms, etc.
• Coordinating for customs clearance and other formalities for receiving materials from abroad and getting Original Document to be handed over to appointed customs clearing agent to release the consignment of goods from port / sea port / airport
• Organizing Letter Of Credit Applications for the finance dept. to establish LC In favor of beneficiary based On Pro Forma Invoice/ Purchase Contract / Purchase Agreement
Planning & procurement of items for production, non-production and raw materials Preparation of requests for quotation Obtain quotations and negotiate for the best price and prompt delivery.
Prepare the Purchase Order. Sending the Purchase Order And Follow Up For Early Procurement.
Pursuing the Quality Control Department for Approval of Material Receipts. Monitor and address supplier delivery performance.
Follow-up delivery of orders. Update and maintain records and files as necessary.
Pursuing the Quality Control department for approval of material receipts. Sending the bill along with Quality control report to accounts department for making the Payment to supplier.
Assessment of supplier to include in the list of approved supplier.
Checking confirmation of order, delivery note and invoice control.
Resolving vendor’s grievances and claims against suppliers.
Cost reduction through development of alternate suppliers and alternate materials.
Extensive use of internet for finding and developing new suppliers.
Maintained excellent business relationships with clients, other employees, and vendors.
Prepare purchase orders and review for accuracy. Issuing of Purchase Orders & tracking them to ensure timely delivery of goods.
Price quotations for all purchases and preparation of comparative statements for approval.
Negotiating & finalizing rates after getting approval from the Seniors.
Manage supplier performance and ensure supply chain performance to the highest standards.
Develop and maintain supplier contracts for all type of project purchases, general purchases, contract, and various service contracts.
Researches products and vendors by phone and internet.
Review and verify past due PO reports and contact suppliers to address overdue POs.
Develop relationships with suppliers in order to resolve delivery and quality concerns.
Maintaining approved supplier list through adding, editing, deleting as per supplier past performance
Manage minimal inventory stock. Work with Accounting to reconcile invoice variances