Operations Executive
TCC COMMUNICATION
Total years of experience :10 years, 5 months
• Responsible for developing sales from the ground up including sourcing of new customer leads, negotiating sales & communicating closely with Logistics companies to support customer through the entire sales cycle.
• Collaborating with suppliers for getting best prices and finalizing highly profitable deals.
• Managing and Coordinating Administrative, HR tasks. Handling payroll of the company.
• Maintain Daily Stock Report, Handling Cash & Inventory Management.
• Bank Related Works (Deposit, Transfer & withdrawal).
• Preparing and recording various vouchers like cash payment, journal, cash receipt, cheque receipt.
• Presents invoices for payment approval, prepares cheques & coordinate with creditors & vendors for release of cheques.
• Maintaining Accounts Receivable and Accounts Payable, Petty Cash Management & Preparing daily cash report.
• Compare and evaluate offers from suppliers and negotiate pricing.
• Scrutinizing the purchase requisition, raising purchase order & creating inbound delivery note.
• Coordinating with supplier for getting inspection done to enable smooth delivery in right time & Uploading Inspection Report in System
• Identifying and developing potential vendors & suppliers for achieving cost effective purchases of stocks, achieving reduction in prices and timely delivery. Monitoring day to the day procurement process.
• Ad hoc duties an as and when assigned.
• Responsible for managing the organization, assistance to the team to ensure the smoothness and efficiency.
• Promote loyalty programs and ensure store team is working towards the same goal. Assist sales and operations teams to increase store revenue.
• Monitors employees to ensure performance expectations are met.
• Prepare LPO, Invoice, managing the discount process and pricing audits.
• Managing sales campaign activities (Talabat, Esaad, Fazaa, Noon, Amazon, Carrefour, Super stamp etc)
• Monthly Stock planning, Order Management. Prepare Monthly Inventory Reports, Monthly Sales forecast Report & Manage Payroll of employees.
• Control operational costs and identify measures to cut waste.
• Create reports on weekly, monthly and annual revenues and expenses . Oversee accounts payable and accounts receivable
• Preparing weekly staff schedule. Compile and update employee records.
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Handling and updating Food watch applications and responsible for standard Food Safety Procedures.
• Handling Pro Services, Visa Issue, Renewal & Cancellation.
Responsible for daily follow-ups and scheduling of collections to a group of companies Clients.
Records daily collection for a group of companies Clients.
Prepares reports for SOA, monitoring of invoices & balance collection status.
Monitors clients' paying habits & collection details.
Accepts collections and issue an official receipt
Ensures payments (checks, cash, and bank transfers) are daily posted correctly and daily banked, issue receipts for payments upload and send the receipt to client.
Monitors client accounts constantly to identify any problems or any potential bad debt.
Follows the collection cycle process daily in detail as per the company’s policy.
Ensures post and courier are opened promptly.
Ensures all customers have valid trade license
Ensures Credit application Status Form is completed by the client with all required supporting documents to hand to legal and Collections Manager for review and approval.
Generates various reports as requested by the management.
Acts as a point of reference and advice for STYRO team and Customers.
Provides customer service regarding collection issues, process customer refunds, process and review account adjustments and resolve client discrepancies and short payments.
Verifies all transactions comply with financial policies and procedures in line with the company procedures.
Coordinate with the Accounts department to maintain a list of Accounts Receivable and Payable.
Performs other related tasks and duties as assigned by the management from time to time
Main Duties:
* Prepare or co-ordinate the preparation of financial statements, summaries, and other cost-benefit analyses and
financial management reports.
* Maintain workflow by implement cost reductions and develop reporting procedures
* Plan, organize, direct, control and evaluate the operation of an accounting, audit or other financial department.
* Assist the Auditors in providing the necessary documents of the business.
* Co-ordinate the financial planning, budget process, and analyze correct estimates.
* Prompt receipts of stocks purchase with a complete valuation as per cost buildups into the system.
* Ensure that Credit notes are done in the Oracle system promptly.
* Monthly reconciliation of sales volume invoiced/loaded to ensure that all products loaded have been captured in
oracle system.
* Reconciliation of stock, payables, receivables, treasury, data and transactions using oracle solution.
* Opening and closing of financial periods on a monthly basis.
* Send invoices to customers fortnightly and statements monthly.
* Post transactions from all other modules (Payables, receivables, cash management and inventory).
* Enter payments and receipts on real time basis.
* Preparation of documents to be used in the operational process, such as, discharge instructions, LC's, Release
requests, endorsement bills, and invoices.
* Ensure safe custody of legal company documents.
* Process accurate LPO’s and ensure they are well authorized according to purchasing procedures.
* Ensure competitive sourcing of supplies and ensure cost is below the budget.
* Provide recruitment support.
* Ensure that Imprest and other allowances for staff are obtained at the right time.
* Coordinate between departments and operate units in resolving day-to-day administrative and operational
problems.
* Perform multifaceted general office support.
* Maintain good relationship with banks and other financial institutions in UAE, UK, USA, France and African
countries.
* Preparing monthly management reports and financial statements in accordance to IFRS.
* Matching invoices to statements and purchase orders to invoices.
* Ensuring that cash flows are adequate to allow business units to operate effectively.
* Liaising with auditors to ensure annual monitoring is carried out.
* Developing external relationships with appropriate contacts, e.g. auditors, solicitors, bankers and statutory
organizations.
* Ensure swift payment of invoices through fax, banking and net banking.
Maintain General Ledgers, Sales Ledgers, and Purchase Ledgers.
* Recording & Analyzing Financial transactions through ERP
* Purchasing of raw materials and inventories
* Creating Ledger, Purchase Order, invoices and cheque requests
* Manage Accounts Payable, Accounts Receivable and Petty cash
* Ensures purchase orders, receiving and invoices are matched
* Coordinate logistics & Manage inventories at multiple plant location
* Auditing, Matching, Batching and Coding of invoices and inventories.
* Review and make decisions on credit limits of new and existing customers.
* Coordinate Sales and operations
* Establish and maintain relations with banks and other institutions.
* Reconciles bank statements and department records.
* Find & Analyze Financial Ratios of the company.
* Manage Accounts Payable, Accounts Receivable, and Payroll.
* Reporting to the Financial Manager.
* Execute and evaluate Credit Control measures.
* Manage payroll function for 30 employees.
* Constant touch with the customers and engage in debt collection.
* Prepare Cash flows weekly for Management review.
* Reconciliation - Bank, GL, Sales, Debtors and Creditors.
* Coordinate in developing customized ERP.
* Coordinate with Chartered Accountant in policy formulations and auditing company accounts.
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