Receptionist
Emirates National Investment Co. LLC
Total years of experience :23 years, 1 month
•Answering telephone calls in a timely and efficient manner, transferring calls as necessary, dealing with general enquiries, and/or referring clients to the appropriate leasing agent or division.
•Be able to communicate well with visitors, staff, vendors, property owners, and tenants.
•Greeting visitors and clients as applicable and conducting them to the appropriate location or person as needed.
•To perform relevant duties, including keeping an eye on who comes and goes at the same time an eye on the reception area.
•To ensure proper scheduling of appointments on the days and times specified, as well as reminding people of these appointments.
•Open, sort, and distribute incoming correspondence including faxes and email.
•Coordinating the delivery and pick up of business-related documents through appropriate courier companies.
•Using office equipment such as photocopiers, fax machines, switchboards and doing an online record enquiry for leasing and selling of the property through real soft system.
•Ensuring, as far as possible, that complaints and concerns that you may receive are attended to speedily and satisfactorily.
•Assisting the Property Department for the application of the NOC for Transfer & Title Deed as required in Dubai Land Department.
•Helping the Property Department (Leasing & Selling) to give the updated lists of the property available to the clients or agents.
•Maintaining accurate records on properties, clients, and landlords.
•Providing clients the office address, directions and other necessary information.
•Responsible for handling phone calls and enquiries.
•Greet and guide visitors, organize and maintain diaries and make appointments.
•Open, sort, and distribute incoming correspondence, including faxes and email.
•Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
•Schedule meetings, prepare agendas, type minutes of meetings with actions and follow up of the actions.
•Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
•Coordinate the flow of information both internally and externally.
•Manage travel arrangements for the Senior Managers and guests as required.
•File and retrieve corporate documents, records, and reports.
•Set up and maintain filing systems.
•Coordinate accounts receivable activities and post cash.
•Responsible for producing daily cashbooks for all banking transactions including monthly bank reconciliations.
•Analyze and reconcile general ledger accounts and prepare journal entries as necessary.
•Distributed and balanced petty cash.
•General office work (data entry, mailing, filing, faxing, etc.).
•Submit monthly reports regarding the expenses and cashbook balances.
•Responsible for efficient and timely payment to payers and customers.
•Prepare the necessary cheques for payment to suppliers.
•Maintain the use of general ledger for better recording and reporting.
•Ensure correct invoice entries into the accounts payable module of any accounting system.
•Responded to telephone calls from vendors on check payment dates.
•Maintained vendor accounts payable aging and purchase order receipts aging.
•Send reminders, notices to head accountant for disbursement of amount against invoice before the due date.
•Prepare financial reports for submission to the head accountant.
•Handling day-to-day journal entries, reports, and income/sales, sales receipt deposits, bank account reconciliation, and performed various routine adjustments to company documentations, records, logs, journals, etc.
•Utilized on a daily basis the accounting system of the company and assisted with monthly reports and invoicing.
•Maintain petty cash book and authorize payments done by cash by making entries under appropriate account head of the book.
•To ensure all filing is done in a timely and accurate manner.
•Provide administrative/secretarial support for various departments/divisions such as answering telephones, assisting visitors and resolving a range of administrative problems and inquiries.
•Sort, review, screen and distribute incoming and outgoing mail; prepare, compose and ensure timely responses to a variety of routine written inquiries.
•Upgraded all office filing system.