Logistics Executive
Nihon Kohden Middle East FZ
Total years of experience :22 years, 0 Months
- To manage of all logistics matters with reference to both import & export.
- Coordinate with the sales department and distributors for the order process and payments.
- Ensure the safe receipt, storage, retrieval and timely dispatch of goods.
- Prepare and manage the logistics system to optimize time management.
- Closely monitor all shipments.
- To implement and ensure proper and smooth operations, incoming and outgoing system through computerized administration and retrieval systems (ERP system).
- Shipping documentation preparations for customs & L/C requirements.
- The monitoring of any changes on government regulations regarding export-import procedures.
- Sending order sheet and collecting orders from the distributors in time for scheduled shipments (Eg. Controls & Calibrator)
- Preparing Invoice, Packing list for each shipments.
- Applying Certificate of origin from Dubai Chamber ( If necessary)
- Following up with the distributors for Advance payments and/or outstanding balance.
- Preparing/Requesting the documents required for the registration to the distributors.
- Filing and Keeping the record for all the shipments.
Logistics Coordinator / Procurement and Sales
October 13, 2013 Up to Present
Naran General Trading Co. LLC
Naran General Trading Company is an active supplier of PPE, Fire Fighting Equipment, Chemicals, Pipes, Valves and Fittings to several multinational companies operating in Iraq. Also handles government contracts concerning Fire Fighting System, Oil Field pipes and fittings. As Logistics Coordinator my duties and responsibilities include but are not restricted to the following:
- Prepares Shipping List for weekly sailing from local suppliers and make sure that all have the proper shipping marks and identifications prior to loading.
- Gather quotation for both air freight and sea freight rates for all international shipments and ensure that we get the best shipping rates. Also check the materials to be shipped as to what category they are to be able to arrange proper documentation.
- Prepare all shipping documents whenever necessary.
- Arrange booking, collection and shipping of all ex works terms shipments from suppliers to end destination points. Coordinates with suppliers and shipping agents for a flawless transition of goods to be shipped.
- Prepare and open files for each shipment to ensure all documents are on hand when the shipment arrives for clearing. Assist the clearing agent for any other requirement needed aside from the normal shipping documents.
- Prepare tracking list for all shipments and advise Iraq counter part of weekly sailings.
- Make sure that all Delivery Notes are signed and properly filed to close all shipments.
- Prepare Drafts for LC related documents and coordinates with counter parts in supplier’s side to legalize documents that are required by end user / bank for all LC Contracts.
PROCUREMENT AND SALES
- Handles assigned Tenders and Enquiries from End Users.
- Prepares all enquiry based on Tender Requirements, sourcing multiple suppliers / distributors and facilitates pricing and lead time requests.
- Compares all offers received against the specifications of Tender Documents / end user requirements.
- Prepares pricing and shipping costs and supporting documentations as per Tender Requirement.
- Prepares Tender Documents as per required. Once won, prepares all required documentations as per contract and makes sure that all supporting documentations are in order and available.
- Arranges and issue PO / Payment and Credit Terms with Suppliers.
- Coordinates with Logistics Team for smooth collection / shipping / clearing and delivery of goods.
- Prepares all Delivery documents as per requirements.
Procurement and logistics Coordinator
November 2006 January 2013
SeaBird Exploration FZ LLC
The SeaBird Exploration group has played an active role in the seismic market since 1996 and is a professional supplier of 20, source, shallow water 20/30 and ocean bottom 4C/4D service to oil companies and contractors worldwide.
SeaBird Exploration provides 4C/4D seismic acquisition based on SeaBird's autonomous Node system called the CASE System. SeaBird provides feasibility studies, modeling, survey planning and acquisition, processing and interpretation of seismic data. As part of the Supply Chain and Logistics Team my duties and responsibilities include but are not restricted to the following:
Procurement and Logistics Coordinator
On Site
Harrier Explorer Project
Delfzijl. The Netherlands
November 2006 to December 2007
- Sets up the Project Team Office, meetings with yard management, on site team and coordinates all aspects of the project as per project plan and instructions of Project Superintendent, Project Manager and Vessel Captain.
- Set up Vendor list as per project requirement. meet up local vendors and service providers negotiate terms and conditions favorable to the company and maintain good working relationships with all of them.
- Prepares Requisitions as per Project requirement. Both Service and Material. Obtaining a 3 tiered quotation for price and lead time comparison. Also acquires alternative suppliers / materials if original requirement is not available or phased out already.
- Prepares Purchase Orders according to the specific quantity and quality as per budget set in the Project. Records all agreements including lead times and try to cut the lead time to the shortest possible time to achieve better delivery and time management.
- Ensures all orders were placed and received by suppliers and confirms delivery date. If delivery onsite is not available pick up is arranged and coordinate with nominated Freight Forwarder.
- Receives and files all Purchase Order Documents and check all items delivered together with the Store Keeper once materials were on hand. Any discrepancies are reported to Project Team and dealt with the supplier directly.
- Keeps all records of meetings, offers and any document related to the Project, maintains back up files of all documents and acts as PA to the Project Team and prepare all reports as per instruction of Project Team.
Procurement and Logistics Coordinator
Off Site
SeaBird Exploration FI LLC
Dubai Media City, Dubai, UAE
January 2008 to January 2013
- Receives and process all requisition coming from handled vessels, obtaining a 3 tiered quotation as per specified quantity and quality. Place all approved orders through the system, Maintains close contact with suppliers and port agents for follow ups and confirms with suppliers of delivery dates and arranges pick up and shipping to designated port with nominated Freight Forwarder.
- Ensures that all materials are delivered on designated port, follow up with the vessel for accurateness of delivery, process claims from vessel of unacceptable goods delivered and wrong items sent.
- Source out new Suppliers and Service Providers in all partsof the world, actively participates in Vendor Vetting andbuilding of Supplier Data Base.
- Follow up disbursements regarding purchased goods andservice rendered in all port call of the vessel. Verify invoicesagainst orders and report variation.
- Performs special tasks and projects assigned by SupplyChain Manager such as Vendor Data Bose Build Up and
- Completion, Vendor Vetting, Designing of Project GiveAways and other related projects.
- Keep record of all files pertaining to vessel handledincluding but not limited to certifications, service reports material offers, system upgrade offers, new parts catalog, port agreements, security notices and certification requirements and instruction from Operations Managerand Vessel Superintendent.
• Executive Assistant to the Managing Director (June 26, 2004 up to November 10, 2006)
Assist the managing director in all his correspondence
Arrange meetings and appointments
Responsible for filing of important and confidential documents
Screen the phone calls or the managing director and handles them in case of his absence
Makes sure that the schedule of the managing director is not clogged and that all the important matters are brought to his attention
Book flights, hotel reservations and related events
Handles responsibility assigned by the MD
• Purchasing Assistant
Opening and downloading of received e-mails.
Responsible for answering all the correspondence
Entertains enquiries and provides general information over the phone.
Receives inquiries for both local and international market
Prepares the inquiries, search for local and international suppliers and send them the quotation inquiries
Do the follow ups for the inquiries
Accommodates client’s / supplier’s request for adjustments and ensures maximum goodwill from transactions.
Responsible for preparing the final quotations
Handles the processing of purchase orders and makes sure that the items / materials / supplies are delivered to the client on time
Performs duties assigned by the Purchasing Manager such as meeting the suppliers’ representatives, doing general clerical duties such as filing and other related matters.
• Customer Service Representative (July 04, 2001 to March 30, 2004)
Responsible in telemarketing of tour packages.
Entertains customer enquiries and provides general information over the phone.
Receives and assists guests/customers.
Corresponds with customers thru e-mail.
Accommodates customer’s request for adjustments and ensures maximum goodwill from transactions.
Performs duties assigned by the Marketing Manager such as tour planning and media assistance.
Recommends advertising and promotional activities.
Relieves the position of the secretary during her absence and performs general clerical duties such as filing and typing of general correspondence.
Plans and coordinate group tours, Corporate Events and Corporate Accounts (this includes Menu Planning, Venue Logistics, Themes and Designs, Corporate / Party Give Aways, Programs and Invitations, full support during the actual event from start to finish).
Assists guests in shows and related activities inside the park.
Relieves and acts as Admission Officer during the summer season.
Handles media coverage to create and maintain favorable image of Ocean Adventure for tourist attraction.
Prepares press briefs, modules, ads and articles for magazines and broadsheet release
Distributes fact sheets, brochures to different tour agencies and potential customers
Promotes goodwill by publicity efforts such as school to school exhibits.
Handles ocular inspections
- An on and off dean's lister - Member of the School News Paper as a Features and Literary Writer - A trained Extemporaneous Speaker - APEC Volunteer
