Administrative Coordinator Cum Asst.Accountant
Alghanim Equipment Company
Total years of experience :13 years, 3 months
Alghanim Equipment company is dynamic and can cater for equipment requirements and provide technical consultancy. They have Well Equipped workshop facilities for supporting their products. There Financial strength is allowing them to prosper in a very competitive business environment.
- Preparing and sending letters, Emails, as per instruction of AGM to principles & customers
- Coordinating and getting required documents and quotation from our principals.
- Getting best competitive freight charges -Ex-works, FOB & C&F
- Preparing quotation to customers and follow-up.
- Preparing Purchase orders to principals (International & Local) and follow-up till its arrive in our store and preparing the required documents for delivery.
- Preparing L/C application, Telex Transfer, Bank guaranties, & Follow-up till it’s done.
- Arranging freight for if ex-works or FOB orders from Local shipping co.
- Coordinating & Arranging Customs clearance of the ordered items upon arrival
- Coordinating and arranging Traffic registration for the required equipments.
- Preparing invoice as per orders (Cash / Credit, L/C etc..)
- Coordinating with accounts department as per their needs.
- Preparing statement of accounts and follow-up with payment from customer,
- Arranging the required office stationery with best price.
• Review and analyze the daily cash transactions of the company.
• Timely accumulation, consolidating and documentation of information.
• Review all invoices on monthly basis to ensure proper allocations and posting.
• Prepare and account for payments, vouchers and also ensure proper allocation.
• Review and reconcile the invoices received from the suppliers with the terms of contracts and ensure that they are properly approved by the responsible in charge.
• Responsible for treasury transactions such as preparing and issuing checks and reviewing petty cash transactions.
• To get approvals for financial transactions from respective authorities.
• Review all staff expenses and prepare staff payments such as final payment, other staff benefits, etc.
• To provide a detail plan and management for the account transactions, budgetary requirements and audit fulfilment.
• Prepare & verify balance sheets, income statements, and the costs and revenue.
• To monitor & maintain that, appropriate financial regulations and controls are in place at all times.
• Provide regular reports to manager on income, expenditure and any variations from budgets.
• To prepare financial data and supporting information for KPI’s.
• Timely reporting, relevant and accurate financial, resourcing and other key performance.
• Immediate follow up of discrepancies to concerned dept.
• Analyze and classify risks to determine their potential impacts.
Train & Promote high customer service standards.
Give feed back on lines, seller & customer requests.
Prepare and type letters, memos, and legal documents.
Daily attendance of staff.
Making Invoices, LPO, and Work Order, report cards.
Maintain an adequate inventory of offices supplies.
Handling travel arrangements.
Handling Office administration department.
Prepare offer / proposals based on request from Sales department.
To communicate courteously with all clients by telephone & email to build positive
relationships & progress issues & quires to a successful conclusion at the earliest
time.
