Sr. HR Officer
HBK, Hamad Bin Khalid Contracting, Qatar
Total years of experience :14 years, 8 months
•Maintaining master list through ERP system
•Maintaining employee’s personal file and record.
•Resignation, termination and end of service.
•Handling employees leaves.
•Recruitment of blue and white colour employees through oversees agencies and direct.
•New joiner’s arrival arrangement, joining induction and his/her mobilization.
•Coordination with immigration, payroll and IT team.
•Employee’s disciplinary action process.
•Preparing all type of formal stander letters addressing to the bank and embassy.
•Responding to the employees queries and supporting line manager in day-to-day job
Develop, amend & maintain organization charts in line with business requirements.
Create & maintain job descriptions for all the positions in the company.
Coordinate recruitment activities, posting ads on jobsites, search through internal & external sources for suitable CVs, screen & interview candidates and participate in offer negotiation.
Conduct new hire orientations and assist with induction process by coordinating with required departments for a smooth onboarding.
Manage the administration of time-keeping, leaves, payrolls, end of service settlements, travel arrangements and letter requests from employees.
Issue memos & correspondences and respond to employee queries as first line of support.
Maintain scanned records or all incoming & outgoing documents for future reference
Coordinate with PROs in the government relations team and ensure that QID, health cards and any other legal requirements are met for employees and company.
Undertake HR activities such as employee welfare, training & development, performance appraisals, etc. as required from time to time.
Coordination with corporate HR department for the entire HR function
(employee relations, immigration, recruitment, and payroll).
Handling resignation and termination of the staff.
Assisting employees and project management in day-to-day HR related matters.
Keeping and maintaining all employees’ file and record.
Making staff leave schedule.
Monitoring the daily timesheet of the staff.
Making Staff monthly payroll attendance.
Processing the leaves application, clearance & Exit permit.
Coordination between staff and head office regarding the yearly performance appraisal.
Monitoring and requesting for QID renewal.
Maintain files and records so they remain updated and easily accessible.
Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
Answer the phone to take messages or redirect calls to appropriate colleagues.
Utilize office appliances such as photocopier, printers etc. and computers for word
processing, spreadsheet creation etc.
Assist in office management and organization procedures.
Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are
shortages.
Assist in office management and organization procedures.
Assist in making travel arrangements and booking venues for conferences and events.
Perform other office duties as assigned.
