Senior Administrative Coordinator
THAT AL SALASIL, KUWAIT
Total years of experience :15 years, 0 months
Supplier Management
- Sending orders to Suppliers in a timely manner to ensure no delays.
- Reporting any discrepancies to suppliers within the allocated window.
- Tracking orders to ensure they have been processed.
- Ensuring correct paperwork is filled out to accompany any discrepancy.
- Ensuring Returns are processed once per year to all publishers based on
system stocks.
* System Maintenance and update
- Ensuring purchase orders are created through the system and sent to
suppliers.
- Developing a tracking system for purchase Orders.
- Communicating with warehouse to ensure all PO’s are received and
updated in a timely manner.
- Canceling orders with suppliers that are pending for 3 months plus.
* Ensure availability of product through supply chain management
- Effective inventory management.
- Effective purchasing strategy ensures orders are sent on time.
- Flag any low stock to the relevant person to ensure there will be no
shortage of stock.
- Effective communication with the distribution center ensuring all items
are dispatched on time.
* General Duties
- Monitor Communications for Brand Manager both internal and external to
ensure timely response.
- Arrange appointments for Brand Manager as necessary.
- Work outside of the office on occasion to meet the needs of the business.
- Prepare weekly reports for management.
- Agree objectives with line manager at the beginning of the year.
- Set own objectives for the coming year.
- Review and adjust objectives in line with business performance.
Maintaining purchase orders in the system.
* Coordinating with supplier on confirmed order versus sales orders.
* Assuring that the orders are shipped within the window delivery.
* Creating item codes for recording in the system as per confirmed orders.
* Receiving the goods in the system.
* Pricing the goods in the system.
* Coordinating with the warehouse corresponding to labels, damaged goods
and other internal issues.
* Reporting to the supplier on shortages, damages and other issues.
* Updating in the system regarding purchase returns and other transfers.
* Recording monthly entries for insurance purposes in support to the
accounts department.
* Arranging, maintaining and ordering toner and halogen requirements of
back office and stores.
* Maintenance of Petty cash Up to KD 3, 000/-and monthly submission of
cash balance to Management and withdrawal of cash for office use.
* Arranging, maintaining and ordering miscellaneous fixed asset
requirements of back office and stores.
* Arranging, maintaining and ordering stationary requirements of back
office and stores.
* General administrative support such as taking and receiving calls,
photocopying, lamenting, packing and scanning.
* Printing, photocopying, laminating, binding, labelling and filing of
documents.
Receiving & Checking Shipment As Per The Packing List,
* Transfer The Items As Per Daily Order Report & Whole Sale Transfer,
* Prepare The Whole Sale Invoice, Sales Return & Purchase Return.
* Keep All Record To Be Perfect
• Preparing Bills, Maintain Staff Attendance,
• Preparing Nurses Duty & Physiotherapy Duty Schedule.
•Arranging, maintaining and ordering stationary requirements of back office and stores.
• General administrative support such as taking and receiving calls, photocopying, lamenting, packing and scanning.
• Taking Reservation, Preparing Night Audit Report's.
MASTER OF BUSINESS ADMINISTRATION (HRM) Year of passing : 2009- 2011
BACHELOR OF BUSINESS ADMINISTRATION. Year of passing : 2006 – 2009
DIPLOMA IN HOTEL MANAGEMENT & CATERING TECHNOLOGY . Year of passing : 2005-2008
HDCA ( Higher Diploma in Computer application )
HIGHER SECONDARY CERTIFICATE Year of passing : 2004-2005