Material Specialist II
Sirte Oil Company
Total years of experience :12 years, 1 month
Job Description • Receive and scrutinize new Material Requisitions from end-
Users.
• Source out Vendors and/or Manufacturers for the
materials locally and abroad.
• Follow up vendors/manufacturers for any material related
Issues.
• Receive and evaluate all supplier/vendor's offer to
determine the responsiveness and acceptability of bid
based on established technical and commercial criteria
prior to placement of purchase order.
• Coordinate and send the quotations to end-users for
Technical Evaluations.
• Negotiate vendor and/or manufacturer for delivery terms
and payment terms incurred in the quotation.
• Issue formal Purchase Order once negotiation such as
delivery and payment terms are finalized and technical
evaluation is approved by end user.
• Facilitate payments for vendor/manufacturer, custom
clearances and insurance coverage.
*Expedite confirmation approval of Material Requisition and Purchase Order.
• Facilitate drawings and documents for approval of Saudi Aramco, Isam Kabbani and vendors/suppliers.
• Secure suppliers/vendor documents submittals on time like Material Requisition, Non-Material Requisitions, Spare Parts Data Package and other related Technical submittals documents.
• Control and aim to maintain agreed milestone, delivery dates, if possible work for an option for advancement of delivery dates.
• Submit a regular Material Status Report (MSR) that highlights problematic and critical materials.
• Maintains complete records and documentation for Saudi Aramco and Isam Kabbani QA/QC inspection and audit.
• Prepare procurement material correspondence as necessary and required to facilitate material procurement deadlines and milestone.
• Prepare Project Record Book to be submitted to each proponent of Saudi Aramco.
Projects Handled:
a. Replace 480Volts SwitchGear and 2.4KV Substation (2/2A) at Safaniyah
Duration: April 1, 2012 to PRESENT
b. Replacement of Refrigeration System at Communities (Dharan and Rastanura)
Duration: January 15, 2012 to March 31, 2012
c. Upgrade Auxilliary Equipment at Rastanura Terminal South
B.I. no. 10-08229
Contract no. 6600025092
Northern Area Project Division
Saudi Aramco Rastanura Refinery
Duration: Dec 30, 2010 to Present
d. Construction of Town Center Neighborhood
King Abdullah University of Science and Technology (KAUST)
Duration: March 28, 2010 to September 30, 2010
e. Upgrade of Sanitary Wastewater System at Riyadh Refinery Complex
Duration: September 16, 2008 to March 28, 2010
f. Construction of Regional Security Communication Center Bldg. Riyadh and Dharan
Duration: October 4, 2009 to March 28, 2010
g. Construction of New PVC and EPS Control Room at Saudi Basic Industries Corporation ( SABIC ) R and T Complex
Duration: July 23, 2009 to March 28, 2010
• Leads and supervises the daily operation of Mold and Assembly production of the Bushnell products.
• Monitors and prepares Monthly Operating Budget expenses of the Assembly section.
• Monitor usages of all materials, pats and accessories of the Bushnell products and prepares requisition of replenishments.
• Conduct cycle physical inventory count on stock materials such as plastic raw materials, clam cards, clamshell, spring, pin, stickers and product parts.
• Facilitate the monthly inventory count in the section, prepare and summarize the report and submit to Accounting Department for review and approval.
• Monitor usages of office supplies and prepares requisition of replenishments.
• Coordinates and follow-up to supplier of any discrepancies and lacking materials received.
• In-charge of improving production system, work procedures, production monitoring and in coming up with proper related documents.
• Prepares a clearly plotted production plan which will indicate therein the Production Schedule of Mold Injection and Assembly section.
• Monitor and analyze daily production output, changeover and machine breakdown VS. shipment schedules and seek solution to possible delays.
Job Description: • Monitors monthly operating budget expenses and prepares annual operating and capital expenditure budgets of the department with the guidance of the Department Manager.
• Prepares monthly departmental Executive Summary of Inventory Report and submit to the Department Manager for his review and approval.
• Monitor usages of all consignment stocks and prepares monthly consignment materials usage report for approval by the Department Manager and submission to TSD.
• Updates materials stock numbers and description to the Inventory System
• Prepares other reports and documents as per instruction of the Department Manager.
• Conducts cycle physical inventory count on inventory stock materials.
• Review daily all MMD transaction documents generated through the computerized Inventory System to check for error and issue corresponding Stock Correction Form document to correct erroneous transaction.
• Gather weekly all PIS and PDS documents from the pole yards and encode to Inventory System to update stock balances.
• Safekeep, issue and record through Accountability Tools all accountability tools to requestors.
• Monitors Inventory Balances of all line hardware and reports any discrepancy noted.
• Conduct random checking of material issuances and receipts to verify correctness.
• Monitor usages of office supplies and prepares requisition of replenishments.
• Lead in improving production system, work procedures, production monitoring and in coming up with proper related documents.
• Improve production line processes through production line balancing and change of physical lay-outing, the change of physical positions of workers in line with ergonomics and other related techniques.
• Introduce a clearly plotted production plan per section, which will indicate therein the production schedule per process per product line in coordination with production schedules of other production sections.
• Monitor and Analyze daily production outputs VS. shipment schedules and seek solutions to possible delays.
• Coordinate with Training Officer in introducing technical training/development of production workers under areas of responsibility.
• Conduct time and motion study.
• Lead in the study and analysis of N.C. or rejects and recommend necessary actions using CAR (Corrective Action Report) documentation.
• Lead in the study and analysis of production cost and return of investments based on the cost of production materials used, labor cost and other overhead cost.
• Regularly checks how the Work Instructions per production process are carried out and seeks improvement thereof.
• Regularly observed the effectiveness of the various production processes involved in the manufacturing of a particular material part and seeks continual improvement.
• Ensures compliance with the AZP Quality Management System as per ISO 9000 and Environmental Management System as per ISO 14001 and with Company Policies and Guidelines for employee discipline.
• Coordinates and follow-ups any discrepancies or lacking materials received by the subcontractors from every factory warehouses or materials in charge concern.
• Ensures that all materials (fabric and accessories) are all supplied and/or transferred to subcontractors in order to avoid delays during their production in-line.
• Reports any problem encountered and gives production status of the subcontractors to the immediate supervisor in order to give immediate solution to help improve their production, avoid shipment shortage and deliver on time.
• Sees to it that subcontractor meets the target output to avoid delays of shipment.
• Conducts time and motion study, line process flow and line balancing in accordance to the rules of Lean Manufacturing System.
• Determine the causes of the problem encountered and give immediate solution using the CEDAC chart.
• Ensures that load quantity is equal to the output quantity to avoid shipment shortage.
• Sees to it that daily supply is sufficient in every group based on 100% target quota per day and maintains the group improvement in all aspects.
• Assist warehouse supervisor in overall warehouse control and monitoring, planning and housekeeping, ensuring materials are properly stocked and the whole warehouse organized.
• In charge of receiving, reporting, monitoring, and releasing of accessories, as well as complete updating of records.
• Monitors and implements strictly off lines data and get hold on the updated production schedule.
• Monitor and facilitate orderly and properly stacking of accessories and fabrics.
• Facilitate the checking and verifying for quality and quantity prior to receiving all materials deliveries.
• Reports any discrepancy noted on deliveries not later than 3 days for Air delivery and 7 days for Sea delivery.
• Facilitate transferring of materials to other sister companies as per advised by Material Coordinator.
• In charge of the overall flow of base materials for printing.
• Ensures to meet the target schedule for the next process and/or meet the desired quality output for the next operations to be processed.
• Ensures that the target output and quality is complied with for on time delivery of the finished product.