Accountant
All Events Services
Total years of experience :17 years, 11 months
• Documents financial transactions by entering account information
• Recommends financial action by analyzing accounting options
• Summarizes current financial status by collecting information
• Substantiates financial transaction by auditing documents
• Reconciles financial discrepancies by collecting and analyzing account information
• Perform the processing and recording of accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures
• Manage Petty Cash account and transactions
• Manage the processing of sales invoice, customer statements, cash receipts, recording of revenue and receivable and work closely with the Sales Team to ensure timely collection
• Reconcile expenses to the general ledger
• Prepare monthly receivable statements
• Make copies of all checks, complete deposit slips and make bank deposits
• Work with collections personnel to verify status of delinquent accounts and solicit payments on overdue accounts
• Perform the processing of functional and benefits expense allocations, amortization of prepaid expenses, fixed asset depreciation and recording of adjusting and reclassification journal entries, if necessary
• Perform general accounts analysis and reconciliations, including bank statements, fixed assets, and prepaid expenses.
• Assist in the preparation of financial reports such as Financial Statements and interim grant financial reporting
• Carry out reporting, technical and administrative functions in staff benefits and payroll aspects
• Responsible for day to day bank remittances then allocate clients payments in corresponding invoices
• Prepare clients Statement of Account for payment follow up and Arrange daily payment collections
• Responsible for reconciliation of payments and accounts monitoring
• Manage expense accounts payments and employee cheque issuance
• Responsible for the day-to-day processing of invoices and for all the record keeping aspects of accounts payable and receivable
• Sort, verify and review invoices and payments for accuracy
• Process payment to suppliers and employees thru online smart business
• Prepare monthly accounts payable and receivable register reports such as month-end closing reports
• Communicate with vendors and clients and respond to inquiries or problems
• Prepare Bank Reconciliation every after end of the month
• Responsible for Payroll and Overtime process from time cards checking up to finalization
• Monitor staff debtors accounts for salary deduction
• Maintaining Petty Cash Imprest System
• Book All Journal and Adjusting Entries
• Prepare Leave Salary and Final Settlement of employees
• Prepare/Process Monthly booking and Closing of accounts
• Reconcile accounts for Audit preparation
• Perform other task like Admin duties and Invoice preparation in the absence of person in charge
Duties and Responsibilities:
• Responsible for the day-to-day processing of invoices and for all the record keeping aspects of accounts payable such as payment due dates and amounts
• Sorting, verify and reviewing invoices and payments for accuracy
• Responsible for reconciliation of payments and account monitoring
• Manage expense account payments and employee check issuance
• Responsible for Accounts Payable register monthly reports such as month-end closing reports, input tax and expanded withholding tax summary and help to maintain vendor files for management teams
• Communicate with vendors and respond to inquiries or problems
• Prepare Schedule of Analysis of Expenses for Audit
Duties and Responsibilities:
• Responsible in monitoring and collection of all company receivables
• Reconcile and Monitor client accounts balances
• Responsible in handling Sales Journal Book and Receivable Subsidiary Ledgers
• Checks and verifies customer’s credit limit, terms and account balances for sales order approval
• Report weekly aging of accounts receivable
• Prepare Statements of Account and Demand letter on delinquent accounts
• Maintain 201 files of all clients
• Follow up and safe keep certificate of creditable withholding tax
• Verify correctness, monitor and file Sales Order, Sales Invoice and delivery receipt
• Issue counter receipt on scheduled deliveries
• Prepare list of dated checks for deposit the following week
• Assist in preparation and computation of Sales Commission
• Prepare Payroll and related task such time keeping, SSS, Phil Health and Pag-Ibig details for remittance
• Ensures that all outstanding advances are deducted on payroll
• Preparation of Alpha list of year-end BIR filling
• Compute 13th month and last pay of resigned employees
• Prepare Vouchers, Cheques and Aging of Accounts Payable when accounting staff responsible is absent
• Conduct year-end physical count inventory
Duties and Responsibilities:
• Prepare Invoices with attachment of Purchase Order and Counter Receipt
• Issue Official and Provisional Receipt
• Evaluate customer financial and provide recommendations on credit terms
• Review reports, identify discrepancies and resolve problems of customer’s accounts
• Follow up on customer payments and develop relationship with customer accounts
• Report to the management on the receivable dues and collections
• Prepare related documents for Negotiation for letter of credit
• Prepare Statement of Accounts
• Reconcile customer accounts
• Post receipts in system using Commerce program
• Run periodic Commerce reports on receivables
• Maintain proper filing of receivables along with signed delivery notes
• Set weekly target collections and ensure increase in cash flow
• Ensures that all outstanding advances and receivables of employee are deducted on payroll