admin executive /receptionist
Dun & Bradstreet South Asia Middle East Ltd./ Credit Bureau
Total years of experience :13 years, 5 Months
Answering and transferring calls based on callers requirements. Arranging conference calls as and when required.
Meeting and greeting visitors and ensuring they connect with the appropriate associate.
Communicating with the customer through telephone, by email, fax or regular mail correspondence or in person.
Managing diaries, planning and organizing meetings to include booking meeting rooms and conference facilities to effectively and concisely work across different time zones.
Managing the Administration shared server and paper filling system.
Responsible for organizing flights, hotel and car transfer with the Company’s external supplier, comparing costs with online carriers to achieve cost effective strategy.
Assisting HR team with scheduling interviews for candidates and other administrative work.
Working as a PRO for the DIFC to submit and collect visa application, cancellations and other documents etc.
Managing courier, post distribution check & sign for deliveries which include valuable items (cash, passports). Keeping a record of all outgoing courier, invoices and ensuring security of valuables.
Processing, reconciliation of corporate expenses and expense claims of the CEO.
Obtaining, handling and keeping records of petty cash for daily expenses for the office.
Coordinating with our current vendors and scouting new vendors as and when required.
Invoices and cheques - receiving vendors’ invoices and handling over cheques.
Upgrading all office filing system, controlling office documents with follow up.
Ensuring the office is always stocked with stationery e.g. pens, pencils, staplers, printing paper etc. And ordering the same when supplies run low.
Business cards - ordering the same for new associates and ensuring there is always a backup stock for existing associates.
Office addresses, contact details and email list -maintaining and updating for internal and external organizations.
Printing, photocopying, scanning and binding documents as and when required, maintenance and other services.
Pantry - ensuring the same is stocked with groceries at all times.
General administrative duties including photocopying, invoicing, collecting cash and other forms of payments from customers if necessary, filing, organizing board and or meeting rooms, ordering stationery, dispatching and accepting mails and couriers services (parcels)
Taking incoming telephone calls, dealing with such calls promptly in a professional manner, and re-directing appropriate calls to other individuals or departments within and outside the establishment
Preparing of deposit slip and utility bills of the company such as phone bill and electricity bill
