Administrative Assistant
FABTEX INTERNATIONAL
Total years of experience :15 years, 4 months
• Appointment, terminations & transfer of support staff in our organization, including the preparation and issuing contracts of employment and medical checks and informing Services of salaries.
• Update HR records and databases pertaining to employees.
• Ensure an effective administration of records on the staffing database, using these to confirm satisfactory pre-employment checks and to make necessary contractual changes for termination of temporary appointments.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Provide support to the HR Team on the fulfillment of statutory possibilities as required.
• File and retrieve corporate documents, records, and reports.
• Appointment, terminations, promotion & transfer of support staff in our organization
• Answer phone calls and direct calls to appropriate parties or take messages.
• Reception duties such as greeting and looking after visitors
• Typing and setting up documents such as letters and reports
• Keeping computer records up to date.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Using office equipment such as printers, photocopiers and fax machines
• Setting up meetings and taking minutes