Jonalyn Manaig, Office Administrative

Jonalyn Manaig

Office Administrative

Tow Automorive Middle East & Africa

Location
United Arab Emirates - Dubai
Education
Bachelor's degree, Management Accounting
Experience
6 years, 0 months

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Work Experience

Total years of experience :6 years, 0 months

Office Administrative at Tow Automorive Middle East & Africa
  • United Arab Emirates - Dubai
  • November 2019 to October 2020

Manage emails, letters, packages, phone calls and other forms of correspondence.
Create and update databases and records for financial information, personnel, and other data.
Track and replace office supplies as necessary to avoid interruptions in standard office procedures.
Maintaining proper filling of documents.
Maintain, manage, and record day to day transactions in bookkeeping file.
Manage office expenditures and office petty cash.
Coordinate with sales team and customers in collecting outstanding balances.
Prepares Statement of Accounts to be sent out to customers.
Prepares Offers or Quotations for customers.
Using excel v look up function to check for the price of a product in different supplier’s price list.
Prepares Order Confirmation once offers has been approved by the customers.
Prepares Purchase Order to be sent out to supplier.
Prepares Sales Tax Invoice and Packing List to be sent out to customers.
Books purchased goods in the system to record as inventory.
Maintains and updates shipping plan for headquarters reference.
Carrying out deliveries to customers.
Coordinating with forwarders and customers to ensure that the correct stocks has been delivered.
Prepares Delivery Advice, HSCS (HS CODES), Invoice and Packing List for the bill of entry passing.
Preparing Certificate of Origin when needed through Dubai Chamber portal.

O&M Contracts and Billing at Sunpower Philippines ROHQ
  • Philippines
  • June 2019 to August 2019

Interprets the O&M ang PeGu service contracts and understand all the contractual terms.
 Ensures timely creation of billing events 
 Timely issuance of billings to the customer
 Establishes O&M and PeGu Contract Master File 
 Reconciliation of Contracts against Billing events 
 Execution of Internal SOX Controls

accounts assistant at Adpress International FZCO
  • United Arab Emirates - Dubai
  • February 2015 to February 2019

PROFESSIONAL WORK EXPERIENCE

Process payments through bank transfers, local and cross borders, FX exchanges mainly AED/USD.
 Processing sales orders and invoices, reconciles and identify discrepancies.
 Generating purchase orders and entering the same purchase invoice in the system.
 Calculates rates paid for purchases and all price extensions.
 Ensures that all intercompany accounts are duly reconciled, and necessary balance confirmation is obtained. The outstanding receivables/payables balances are settled on a regular basis. 
 Verifies items billed against items ordered and received and reconciles differences through follow up with the vendor and or other employees. 
 Enters, updates and retrieves accounting data from the accounting system.
 Retrieves system reports and bank statements, view daily bank receipts and payments and ensure appropriate reporting to all concerned.
 Monitor deposit payments and collection of the same upon completion of term period. 
 Preparing monthly expenses, petty cash and bank deposits. 
 Working with spreadsheets, sales and purchase ledgers.
 Maintain, verify and rectify customer balances in accounts receivable records. Correspond with customers having long overdue and delinquent balances.
 Check and verify vendor bills before making payment advice.
 Reconcile bank records with bank statements. 

PRO Coordinator / Admin Assistant at Adpress International FZCO
  • United Arab Emirates - Dubai
  • February 2015 to February 2019

Writes and distributes emails and letters to banks, lawyers, suppliers and customers.
Prepare and support basic HR documents-salary certificates, NOC letters, employee contracts and other documents related to employee’s welfare.
Support recruitment process by posting vacancies, arranging interviews, giving the feedback and track the records. Help organize and manage new employee orientation, on boarding, and training programs. Liaise with external partners, like medical insurance vendors and other car insurance vendors for periodic renewal.  Coordinates with bank’s RM and customer service representatives if need be.
 Coordinating on visa application/renewal, labor card and Emirates ID application, collection of required documents, employee contracts, arranging medical tests and passports needed for visa stamping.
 Organize documents needed for periodic license renewal.
 Schedule and maintains all company cars for service.
 Takes/Submits all documents to organize employees’ official paperwork.

Education

Bachelor's degree, Management Accounting
  • at Lyceum of the Philippines University Laguna
  • April 2014

Specialties & Skills

Interpersonal Skills
Recruitment
Accounting
Computer Literate
Above average in oral and written skills in English Language
Accounting software
Administrative Skills
PRO Skills

Languages

English
Expert
Filipino
Expert

Training and Certifications

Stock Trading Certification (Training)
Training Institute:
Lyceum of the Philippines University Laguna
Date Attended:
January 2014

Hobbies

  • Travelling