Joselito Sanchez

Office Administrator at Enshaa Services Group

• United Arab Emirates - Dubai
• My current job since December 2007

 Provide both HR-specific and general administrative and secretarial support. Filing employee-related documents, answer department telephones, relay messages and distribute information to employees.

 Provide direct support to executives by scheduling meetings and appointments, making travel arrangements and processing expense reports.

 Responsible for editing documents and presentations, entering and updating employee information into company databases, preparing employment packages, handling benefits information and processing termination paperwork. Assist HR staff with specified projects, such as planning company events.

 Create forms, templates and other HR-related documents. They explain company policies and procedures to employees. Supervised by an HR manager, they may also perform payroll and timekeeping functions. Some HR administrative assistants handle essential recruitment tasks, including posting job openings, reviewing resumes, calling candidates and scheduling interviews.

 Supporting high level administration managers with up to date reports and fast access to the document control centre by means of a local area network to view all titles and documents related to the current attention by the help of the document controller, thus saving time and money.

 Organize and coordinate office operations and procedures, Prepare time sheets, Control correspondences, Review and approve supply requisitions, Maintain office equipment.

 Design filing systems, Ensure filing systems are maintained and up to date, Define procedures for record retention, Ensure protection and security of files and records, Ensure effective transfer o files and records, Transfer and dispose records according to retention schedules and policies, Ensure personnel files are up to date and secure.

 Plan and implement office systems, layout and equipment procurement, Maintain and replenish inventory, Check stock to determine inventory levels, Anticipate needed supplies, Verify receipt of supply.